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Financial Verification Expert (Re-advertisement)

Erbil (Iraq)

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfilment of the wish to return home.

The Danish Refugee Council was founded in Denmark in 1956, and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced.

All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.

The duty station will be Erbil, Iraq, auditing grants covering Ninewa (Mosul, Qayyarrah, Hamam Alil, West and North Ninewa); Salah-al Din (Tikrit, Al Alam, Baiji, Shirqat); Diyala; Anbar (Amiriyah Fallujah, Ramadi); Baghdad

IRAQ CONTEXT

From the beginning of 2014, the protracted internal fighting against armed opposition groups in Iraq, notably the Islamic State in Iraq and Levant (ISIL), has affected many parts of the country that includes Mosul, Salah-Al-din, Ninewa, Baghdad and Anbar governorates resulting in massive deterioration in the humanitarian situation. This is happening in a country that is already hosting Syrian refugees. An estimated 3 million Iraqi people have been displaced across the country according to IOM’s June 2017 displacement tracking matrix1. The number of internally displaced persons is expected to increase further due to military actions on different fronts (most recently in Mosul offensive against ISIL).

Internally displaced persons (IDPs) in Iraq live in both camp and non-camp settings across the country. IDPs living in non-camp settings often live in temporary shelters in schools, unfinished buildings, mosques and churches collectively, and some are hosted by relatives. Secondary and tertiary displacement of these IDPs has become a norm, for multiple reasons, and there have been notable tensions within and between communities in some locations. The conflict situation combined with existing socio-economic barriers has exposed displaced families (both IDP and refugee), but especially women and children to several protection risks that require comprehensive response.

In response to protection risks, DRC is implementing multi-sector responses to address protection risks of vulnerable displaced women and children across the country that includes distribution of Core relief items/Non-Food Items, Food rations, WASH, shelter, Livelihoods, CCCM and Protection. DRC is a protection agency and the protection strategy focuses on both mainstreaming and stand -alone protection programmes to address high protection concerns.

1. THE PROJECT:

  • Review DRC’s compliance to donor rules and regulations as well as determine risk exposure in the application of both DRC’s internal controls and regulations as well as donor compliance.
  • Carry out a Financial Verification Exercise that all payments are accurate and verifiable from physical documentation
  • The grants are funded by the below donors, for grants covering up to two years of implementation.
  1. BPRM
  2. OFDA
  3. GIZ
  4. ECHO
  5. SDC
  6. UNHCR
  7. IHF

2. AUDIT SCOPE AND OBJECTIVES

  • The exercise will include tests and verification procedures to the level of rigour required by a full financial audit. 
  • The expert will conduct between 3 and 5 interviews with DRC HQ staff to understand the broader context within DRC and lessons learned from global exercises and/or exercises in other regions; the expert will share the working papers and audit programme with CO, RO and HQ. CO will validate the working papers and audit programme before starting
  • The expert will verify all funds have been used in accordance with the established rules and regulations of both DRC and of the respective donors who funded the grant for up to 20 grants, as determined by the Country Office (11 being High Priority grants valued at USD46 million)
  • Goods, works and services financed have been procured in accordance with DRC and donor established rules and procedures.
  • Goods and services procured are verifiable i.e., distribution records otherwise stock records
  • Ensuring appropriate supporting documents, records and books of accounts relating to all activities have been kept, and ensuring that these supporting documents are in line with the financial records
  • Comprehensive assessment of the adequacy and effectiveness ofboth procurement and accounting procedures and overall internal control system to monitor procurement processes and expenditures charged to various grants
  • Include in the reports opinion on compliance with procedures- both donor stipulated and DRC internal controls and potential to develop improved compliance measures
  • Prepare an initial calculation (draft) of the potential cost of non-compliant expenditures, including indicating the area of non-compliance. Highlight non-compliance as relates to the various /different donors
  • Ensure that documentation is appropriately ordered and filed for future potential audits; where documentation is missing, provide an action plan with timelines to ensure that documentation is collected and filed appropriately. 
  • Identify particular findings, best practices and lessons learned on (1) explanation and documentation of shared cost allocations, (2) distribution lists (application, storage, verification processes), (3) reconciliation of distribution lists and invoices, including all interim logistics steps
  • Prepare a management letter that (1) Gives comments and observations on the accounting records, procurement procedures, systems and controls that were examined during the course of the verification exercise, (2) Identifies root causes for non-compliance including specific deficiencies and areas of weakness in systems and controls, (3) make recommendations for improvement, including identifying best practices where there is a significant difference between procedures in area offices (4) communicate matters that have come to their attention during the financial verification exercise which might have a significant impact on the sustainability of the organization, (5) Bring to the Country Director’s attention any other matters considered pertinent.
  • Maintain ongoing dialogue with Country Office as the primary interlocutor, and RO and HQ as appropriate.

3. SCOPE OF WORK 

The main tasks of this consultancy include but are not limited to the following activities:

  • Review of physical financial documentation provided as evidence and back-up for transactions charged to various donors
  • Verification of secondary documents to ensure their availability and accuracy as reflected in the financial documents e.g., Waybills, distribution lists, stock records, Assets records
  • Review of compliance to DRC’s Supply Chain Operations Handbook
  • Review of compliance to the various donors’ rules and regulations

DRC Iraq has sole ownership of all the final data and any findings shall not be reproduced or shared without the express written permission of DRC.

4. AUDIT METHODOLOGY 

The consultant shall conduct this audit with a major focus risk and compliance, coupled with financial verification.

5. AUDIT DELIVERABLES

  • On completion of the financial verification process, the selected candidate will submit 2 (two) original hard copies and one electronic copy of the Report appended to the Financial Statements along with the reports to the attention of the Country Director.
  • Management letter in accordance with the scope of work described here before
  • A set of filed documents that would facilitate the work of other, external auditors

6. COVERAGE

  • 11 No. High Priority grants valued at USD46 million
  • 9 No. 2nd Priority grants valued at USD3.5 million

7. TIME-FRAME 

The audit exercise is expected to commence on 1st July 2018 for a maximum of 6 months to completion, including delivery of final report (by 31st December 2018)

8. ROLE OF DRC IRAQ AND THE CONSULTANT

a. DRC Iraq 

DRC Iraq will provide logistical support to the consultant while in Iraq, access to required documents. DRC will also review the consultant’s proposed methodology

List of Reference Documents

  • DRC HQ draft CT36 checklist
  • DRC self-assessment questionnaire and local DRC Iraq SOPs
  • DRC Iraq Registration (KRG and GOI)
  • DRC Operational Handbook
  • Internal Policies (example R&R, HR manual, etc)
  • Banks and Financial Documents
  • Donor Contracts
  • IDRAs
  • Framework agreements
  • Insurance documentation

b. The Consultant

The consultant will be responsible for all aspects of the entire audit process. The Consultant will also present the findings to DRC senior management in the form of a report of audit findings per grant. In addition, the Consultant will be responsible for all other responsibilities stipulated in other sections of this proposal. 

8. ABOUT THE CONSULTANT

Experience and technical competencies

  • Licensed accountant (Chartered Accountancy qualification) with at least 4 years of experience 
  • Strong experience with auditing International NGOs
  • Good understanding of various donor rules and regulations, including US and EU donors

Education: (include certificates, licenses etc.)

  • Chartered accountancy qualification
  • Bachelors’ level business or accountancy degree

Languages: (indicate fluency level)

  • English (fluent)
  • Arabic (desirable)
  • Kurdish (desirable)

9. EVALUATION AND AWARD OF CONSULTANCY

  • All applicants must include a fees quote 
  • DRC will evaluate the proposals and award the contract based on technical soundness and financial feasibility. 

DRC reserves the right to accept or reject any proposals received. Due to the large volume of applications we normally receive, only shortlisted applicants will be responded to.

In this position, you are expected to demonstrate DRC’ five core competencies: 

  • Striving for excellence: You focus on reaching results while ensuring an efficient process.
  • Collaborating: You involve relevant parties and encourage feedback.
  • Taking the lead: You take ownership and initiative while aiming for innovation.
  • Communicating: You listen and speak effectively and honestly.
  • Demonstrating integrity: You act in line with DRC’s vision and values.

10. WE OFFER

  • Contract length: Up to 6 months
  • Five Thousand (5,000) USD for up to 20 working days per month
  • Designation of Duty Station: Unaccompanied 
  • Start date: ASAP

Application process

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English and include Licenses copies.

Closing date for applications: 19th August 2018

Before applying, please ensure you have a passport valid passport for at least 1 year..

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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  • Organization: DRC - Danish Refugee Council
  • Location: Erbil (Iraq)
  • Grade: Mid/Senior
  • Occupational Groups:
    • Banking and Finance
    • Border and Customs
  • Closing Date: 2018-08-19

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