VN 2018/06 (GS) - Printing Assistant (G4) - Geneva, Switzerland

Open to Internal and External Candidates Position Title Printing Assistant

Duty Station :Geneva, Switzerland Classification General Service Staff, Grade G4

Type of Appointment : Fixed term, one year with possibility of extension Estimated Start Date :As soon as possible

Closing Date : 22 August 2018

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Under the overall supervision of the Director, Department of Resources Management, and the direct supervision of the Head, Common Services (COS), and in coordination with the Fleet and Mailing supervisor, the Mail Room activities covers the normal reception, sorting out, distribution of mail and documents and dispatch of mail, parcels and diplomatic pouch. In addition to the mail, other directly or indirectly connected activities, such as transport and internal printing have been placed in that group for historical and pragmatic reasons.

Core Functions / Responsibilities:

1. Control all documents submitted for printing, check the references, page presentation/proposed covers and operate the numerical printing machines to produce on average approximately 300 documents per month and produce all the colour photocopies. 2. Manage the Headquarters (HQs) printing section mail box and organize its archive. 3. Prepare excel documents for printing and submit them to the Head of COS on a monthly basis.

4. Manage printing requests and optimize the use of printers. Plan and organize recurrent printing requests in coordination with Meetings Secretariat (MGS).

5. Suggest solutions to optimize use of the printing machines and coordinate with the supplier(s) when necessary.

6. Produce all the bindings of printed documents, maintain the printing machines and take care of minor technical problems.

7. Assist Mail Room staff for the collection, reception, sorting out and distribution, delivery and Page 1 / 3dispatch of mails and parcels except during peak printing periods. 8. Open and sort out the mail for distribution by the mail clerks/messengers in the absence of the Fleet and Mailing Supervisor

9. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• University degree in Business Administration or a related field from an accredited academic institution with two years of relevant experience; or

• Completed High school / Secondary school education with four years of relevant experience. Experience

• Experience in a printing shop or a newspaper company;

• Computer literate with practical experience with Microsoft packages;

• Holding a valid driving license.

Languages

Fluency in French and working knowledge of English is required. Working knowledge of Spanish is an advantage.

Note

Please be advised that this is a local position and as such only qualified candidates residing in Switzerland and holding a valid residence/ working permit will be considered. Desirable Competencies:

Behavioral

• Accountability – takes responsibility for action and manages constructive criticisms; • Client Orientation – works effectively well with client and stakeholders; • Continuous Learning – promotes continuous learning for self and others; • Communication – listens and communicates clearly, adapting delivery to the audience; • Creativity and Initiative – actively seeks new ways of improving programmes or services; • Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

• Performance Management – identify ways and implement actions to improve performance of self and others;

• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;

• Professionalism - displays mastery of subject matter;

• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;

• Technological Awareness - displays awareness of relevant technological solutions; • Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.

Page 2 / 3Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 22 August 2018 at the latest, referring to this advertisement. For further information, please refer to:

http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html In order for an application to be considered valid, IOM only accepts online profiles duly completed.

Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.

Posting period:

From 09.08.2018 to 22.08.2018

Requisition: VN 2018/06 (GS) - Printing Assistant (G4) - Geneva, Switzerland (55607524) Released Posting: Posting NC55607531 (55607531) Released

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