SVN 2018/185 (P) - Supply Chain Officer (P2) - Mogadishu, Somalia

Position Title Supply Chain Officer

Duty Station :Mogadishu, Somalia Classification Professional Staff, Grade P2

Type of Appointment : Special short-term graded, Nine months with possibility of extension

Estimated Start Date :As soon as possible

Closing Date : 22 August 2018

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:

1. Internal candidates

2. Qualified applicants from the following NMS countries:

Antigua and Barbuda, Bahamas, Cook Islands, Cuba, Cabo Verde, Czech Republic, Djibouti, Fiji, Micronesia (Federated States of), Gabon, Grenada, Guyana, Iceland, Kiribati, Comoros, Saint Kitts and Nevis, Lao People's Democratic Republic, Saint Lucia, Lesotho, Libya, Montenegro, Marshall Islands, Mauritania, Malawi, Namibia, Nauru, Papua New Guinea, Palau, Paraguay, Solomon Islands, Seychelles, Slovenia, Suriname, Sao Tome and Principe, Swaziland, Timor-Leste, Tonga, Tuvalu, Holy See, Saint Vincent and the Grenadines, Vanuatu, Samoa

Context:

Under the overall supervision of the Senior Resources Management Officer in Somalia and the direct supervision of the Senior Supply Chain Officer in Somalia and in collaboration with the Global Procurement and Supply Unit (GPSU) at the Manila Administrative Centre (MAC), the successful candidate will be accountable and responsible for ensuring the appropriate implementation of Instructions, Regulations and Rules which govern IOM management of resources related to procurement in the Mission and its sub-offices. S/he will assist procurement planning for Somalia Country Office, in close coordination with programme managers S/he will be responsible and accountable for providing support to ongoing activities with procurement and logistics services.

• Best Value Sourcing and Value for Money

• Availability and Quality

• Compliance and Stewardship

• Productivity and Efficiency

Core Functions / Responsibilities:

Page 1 / 41. Solicit bids, quotations, tender documents, oversee bidding process & provide support for all procurement transactions, analyse them for conformity to specified requirements, conduct appraisals and select suppliers, and confirm terms of payment; prepare purchase orders and ensure receiving authorization according to the procurement threshold.

2. Follow-up on purchase orders status and keep project managers abreast of estimated time of delivery or any changes that may affect or modify the pre-determined delivery conditions; ensure all expected merchandise is received in accordance with PO specifications, and that all goods are in good condition.

3. Assist programme management in preparing and issuing call for proposals (CFP/RFQ), bidding documents for the tendering, the bid opening and evaluation of the bidding documents. Verify if proper biddings are done transparently and in accordance with the set rules and regulations under the Field Procurement Manual.

4. Coordinate with Contractors and Engineers to ensure required materials for construction is available on site in coordination with operations staff

5. Assist in the adherence to stockroom management practices, to ensure there is no undue overstocking or loss; control supply stock and monitor consumable materials, in order to be able to provide staff with ready access to common regularly used items and replenishment. 6. Monitor and update information/database for vendor/contractor accreditation and evaluation process to ensure availability of pool reliable vendors and contractors to address the needs of the country.

7. Update tracking system to account for commodities, supplies, equipment and project’s assets in various sub-offices. Monitor tracking system and ensure that it is functioning properly. 8. Assist to implementation supply chain initiatives and improvements to support country mission operations

9. Train and supervise procurement and logistics assistants in Somalia ensuring that they conform to established procedures and assist in producing monthly and regular reports. 10. Organize and maintain proper procurement and filing systems as well assist the procurement/Supply Chain officer in records keeping management in relation to the projects. 11. Identify transport companies and deploy effective and reliable vehicles for transporting personnel, materials and equipment needed in programme implementation.

12. In coordination with the program managers and Procurement Officer analyse procurement requests, identify Service Providers, and evaluate information regarding vendor's performance in the areas of quality, prices, and delivery of goods in view of the Organization's best interests. 13. Ensure the proper management of inventory by the staff responsible.

14. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Logistics, Business Administration, Management or a related field from an accredited academic institution with two years of relevant professional experience; or • University degree in the above fields with four years of relevant professional experience. Page 2 / 4Experience

• Strong technical experience in asset management and the tenders, bid evaluations and contracts

• Diverse experience working on complex projects and emergencies, specifically meeting timelines and milestones;

• Experience living and working in insecurity environment;

• Excellent of asset management process and procedures.

• Excellent level of computer literacy and good knowledge of SAP/PRISM required. Languages

Fluency in English is required. Working knowledge of Somali is an advantage.

Desirable Competencies:

Behavioral

• Accountability – takes responsibility for action and manages constructive criticisms; • Client Orientation – works effectively well with client and stakeholders;

• Continuous Learning – promotes continuous learning for self and others;

• Communication – listens and communicates clearly, adapting delivery to the audience; • Creativity and Initiative – actively seeks new ways of improving programmes or services; • Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

• Performance Management – identify ways and implement actions to improve performance of self and others;

• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;

• Professionalism - displays mastery of subject matter;

• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;

• Technological Awareness - displays awareness of relevant technological solutions; • Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 22 August 2018 at the latest, referring to this advertisement.

Page 3 / 4For further information, please refer to:

http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html In order for an application to be considered valid, IOM only accepts online profiles duly completed.

Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.

Posting period:

From 09.08.2018 to 22.08.2018

Requisition: SVN 2018/185 (P) - Supply Chain Officer (P2) - Mogadishu, Somalia (55608065) Released Posting: Posting NC55608083 (55608083) Released

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