FUEL SUPPLY ASSISTANT
Bukavu (Congo Democratic)
Org. Setting and Reporting
This position is located under the office of the Chief Life Support Section of United Nations Organization Stabilization Mission in the Republic Democratic of Congo (MONUSCO), with duty station Bukavu. The incumbent, Fuel (Supply) Assistant will report to the Chief Rations Unit under the overall guidance of the Chief Life Support Section.Responsibilities
Within the limits of delegated authority, the Supply Assistant will carry out the following duties:
-Receive on-line requisitions for supply items e.g. rations, fuel and general supply items from clients, verify and approve for distribution within required time line.
-Monitor stock of emergency reserve as per Mission Support Plan
-Conduct regular stock taking of supply items in the supply stores, contractor’s warehouse and prepare reports on discrepancies if observed and performance level.
-Monitor delivery plan of food rations is executed within the delivery week including redelivery requirements.
-Inform Chief Rations Unit on supplies which require stock replenishment in a timely manner;
- Assists in implementing the Quality Assurance (QA) procedures as they relate to the supply of food rations to the Mission; which includes, but is not limited to: Canned, Dry, Fresh and Frozen Rations, Bottled Water (BW), Prepared Food, Combat Ration Packs (CRP), Cafeteria Services, Catering and Warehousing Services;
-Implement supply-related Standard Operating Procedures (SOPs) including on Receiving and Inspection, Quality Control (QC)/Quality Analysis (QA), inventory control and reporting.
-Work in Electronic Rations Management System and Electronic Fuel Management System across ordering, delivery management, performance management and invoicing process.
-Assists in monitoring and analyzing contract performance to ensure compliance with contract terms, schedules and cost objectives.
-Assist Receipt and Inspection Unit (R&I) in receiving and inspecting goods delivered by vendors and managed by the supply chain;
-Process internal R&I reports for goods in the supply stores and forward to R&I unit for processing records of the goods in Umoja, and issue to end users according to established procedures;
-Update stock cards for acquired products;
-Assist in weekly reconciliation of receipt and issues in order to confirm that nothing is being misappropriated;
-Conduct periodic inventory verification of UN non-expendable property and attractive property managed by supply stores and update records in Umoja by processing issue vouchers to individual/end users of UN property for purpose of transparency and accountability;
-Assist with ensuring implementation of the internal control systems including accounting, report and maintenance of all electronic/hardcopy records to ensure proper audit trail.
-Prepare write-off requests for property which is lost, obsolete or damaged;
-Receive technical evaluation report on damaged property or property which has become obsolete and raise request for write-off in the Umoja system to facilitate submission to the Local Property Survey Board (LPSB) by claims office;
-Provide technical input as required in the development and implementation of supply and service contracts, including in preparing Statements of Work, technical evaluation and presentations to Local Committee on Contracts.
-Perform other related work as required.
Professionalism - Practical knowledge of supply chain management, quality assurance, Statement of Works (SOW), inventory management or logistics support with good understanding of field support operations, program/contract execution and administration; good understanding of internal procurement policies, practices and procedures; proven analytical skills, including ability to research and analyze data and develop recommendations and plans; proven ability to develop, maintain and supervise management control systems for assets, materials, services and claims; Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Teamwork - Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Client Orientation - Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients' needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.
High school or equivalent diploma is required. Technical certificate in at least two of the following areas: ISO 2200, ISO 9000, HACCP or SIMILAR STANDARD is highly desirable.Work Experience
A minimum of eight (8) years of progressively responsible experience in supply services, inventory management, logistics, project management or related area is required. Experience in supporting supply service of international peacekeeping or military operations is desirable.Languages
English and French are the working languages of the United Nations Secretariat. For the positions advertised, fluency in oral and written English is required. Working knowledge in French is desirable.Assessment
Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.Special Notice
This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only rostered applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.
The United Nations is committed to 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
- Organization: UN-MONUSCO - United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo
- Location: Bukavu (Congo Democratic)
- Grade: FS-5, Field Service - No need for Higher Education - Internationally recruited position - Administrative support
- Supply Chain
- Administrative support
- Closing Date: 2018-08-23