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Project Manager

Arua (Uganda)

Position Description

Title                :  Project Manager, Northern Uganda Resilience Initiative (NURI) Project

Location         : This position is based in Arua Field Office, in the West Nile sub region of Uganda. The Project Manager will be required to frequently travel within the district, and to other parts of the country especially to districts implementing NURI project.

Background

DRC is an international non-governmental organization, which promotes and supports durable solutions to the problems faced by refugees and internally displaced people all over the world. In Uganda, DRC assists the refugees from neighbouring countries mainly DR Congo and South Sudan in the south west, west and west Nile region of the country. DRC’s assistance to refugees have been both emergency assistance to address the short term influxes from the neighbouring countries as well as to address the sustainable solutions for the refugees. DRC also works in Karamoja to reduce armed violence. The Danish Refugee Council (DRC) has also implemented, over the years, DAR III and RALNUC III which aim to improve infrastructure to enable agricultural livelihoods in West-Nile and Acholi Sub-Regions, respectively in refugee hosting district

Purpose

The Project Manager will have overall responsibility for implementation, planning and quality assurance of activities. S/he will lead recruitment and human resource management as well as coordination of activities across regions and districts and with other actors in the field. S/he will be responsible for ensuring that a consistent approach is applied across the entire project. S/he will be responsible for formal and informal communication with Coordination Function (CF) including meeting reporting requirements and addressing any problems as they arise. S/he will ensure targets and objectives are met on time, including for inclusion of various target groups, e.g. refugees, women and youth.

Key Responsibilities

Project development

  • Under the supervision of the Head of Programs, contribute in drafting concept papers and proposal development
  • Identify gaps in terms of NURI project and generate ideas to address them with strong impact for the beneficiaries.
  • Carry out risk analysis in order to design adequate responses.
  • Together with the program team and Head of Programs identify opportunities for further development of program activities. 

Project management

  • Oversee and conduct strategic planning and development of DRC program in the operational areas.
  • Develop annual, bi-annual and quarterly project work plans and corresponding budgets for the infrastructure projects being implemented in the target districts.
  • Supervise proper and timely implementation of infrastructure projects in consultation with Donors, district authorities and technical staff, and other stakeholders, and according to agreed policies and donor requirements.
  • Supervise relevant beneficiary data collection and relevant assessments in the project area.
  • Provide feedback to the management on general policy matters, program activities and external relations to the Area Manager in Arua and Head of Programs in Kampala, based on agreed formats and schedules.

    Financial, Administration, logistics and HR Management

  • Responsible for the management of the infrastructure project budget, financial management including timely expenditure control, budget follow ups and reports in consultation with Head of Finance and Administration.
  • Responsible in ensuring DRC financial procedures, guidelines and corruption control is maintained in the field offices.
  • Responsible for ensuring adherence to correct procurement and logistical procedures in the field offices.
  • Directly responsible for supervising the Regional Managers and support them to accomplish their tasks.
  • Responsible for recruitment planning and leading recruitment of required field staff in consultation with the HR department.
  • Make sure that all project activities adhere to Danida standards and as well as DRC guidelines and accountability standards.

    Coordination and representation

  • Develop and maintain cordial working relationships with a range of key stakeholders, Local Governments, OPM, Coordination Function, UN agencies, RWC and other stakeholders at the field level.
  • Representation of DRC and active participation in coordination meetings, working groups and any other meetings as requested.
  • Close co-ordination in project implementation with the representative of the donor (CF) and national/international NGOs, District local authorities, RWCs, OPM and Settlement Commandants.
  • Work closely with the other program components to maximize program output and synergies.

     Staff development and management

  • Responsible for staff development including target setting, performance appraisal, early identification and timely addressing of HR issues in the field offices.
  • Provide technical and programmatic leadership to the Regional Managers, and other project staff during project implementation.
  • Develop staff performance measurement and targets and appraise them based on the set targets.
  • Ensure the project staff uphold DRC’s code of conduct and principles on accountability.
  • Follow up all DRC / DDG Procedures for Security.
  • Uphold DRC’s international code of conduct and principles of accountability.

    Monitoring and Evaluation

  • In consultation with the M and E Officer based in Kampala set up data bases in all the field offices and ensure that they are operational throughout the project period
  • Ensure that GPS coordinates for all the project locations are captured and used for producing maps showing project sites
  • Support Coordination Function and DRC M and E Unit in mobilizing communities during monitoring surveys
  • Contribute to the daily quality implementation, monitoring and evaluation of projects and interventions.
  • Identify, document and disseminate relevant project success, challenges and follow up on implementation of project’s action points
  • Participate in quarterly OPM, District and Sub county monitoring and project reviews and evaluations.
  • Ensure quality data collection, analysis and storage in line with NURI Information

    Reporting

  • Prepare regular required Donor reports as per agreed formats and to the highest quality required E.g monthly Highlights, quarterly and Annual reports.
  • In consultation with the Grants Manager and the Country Director, ensure timely financial reporting to donor

    Additional tasks

  • On request perform any other additional duties assigned by the supervisors in order to allow the organization to function optimally

    Reports to the Head of Programs based in Kampala.

    IV/ Personal Specifications

    Essential:

  • A Master’s degree in Project Management, Business Administration or similar studies.
  • Seven years of Post Graduate relevant working experience and 5 years of relevant working experience from East Africa. Relevant experience from 3 projects in a similar position;
  • 3 years of management experience
  • Relevant experience with labor-intensive and community-based rural infrastructure projects;
  • Relevant experience working with refugee communities as well as host communities
  • Experience of working with donor funded projects or International NonGovernmental organizations.
  • Proficiency in English (written and spoken) is essential.

 

HOW TO APPLY: 

Interested candidates who meet the required qualifications and experience are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post. 

We only accept applications sent via our online-application form on www.drc.dk under Vacancies. Applications close on 23rd August 2018. 

If you have questions or are facing problems with the online application process, please contact job@drc.dk.  

For further information about the Danish Refugee Council, please consult our website www.drc.dk  

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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  • Organization: DRC - Danish Refugee Council
  • Location: Arua (Uganda)
  • Grade: Mid/Senior
  • Occupational Groups:
    • Project and Programme Management
    • Managerial positions
  • Closing Date: 2018-08-23

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