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Portfolio Intern, Multiple positions

Geneva

  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Geneva
  • Grade: Internship - Internship
  • Occupational Groups:
    • Administration
    • Project and Programme Management
  • Closing Date: Closed

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.


Background information- ECR

Based in Geneva, the Europe and Central Asia Regional Office (ECR) supports UNOPS offices throughout the region through: management, financial and programmatic oversight of global and country-specific portfolios, clusters and operations centres, including hosting services; fund and management advisory services; project implementation; procuring goods and services; and managing human resources.

ECR ensures that projects are executed to the highest standards, providing a shared knowledge base and ensuring that best practices and lessons learned are disseminated between business units and projects across the entire region.

 ECR strategy is to:

  • Strengthen UNOPS role in operationalizing the Sustainable Development Goals with particular emphasis on health, environment and economic development.
  • Position UNOPS in the Balkan sub-region, the Caucasus and Central Asia.
  • Strengthen the implementation of ECR global and regional programmes, with revitalized partnerships in infrastructure, procurement and project management.

ECR operates global portfolios from offices in Geneva, Brussels and New York, and country-specific programmes from its operations and project centres located in Eastern Europe and Central Asian countries.

Functional Responsibilities

Under the direct supervision of the Portfolio Management Officer or delegate and in close collaboration with the other Portfolio Team members, the intern will assist with the following functions:

  1. Assist with meeting operational objectives under the supervision of the Portfolio Management Officers and in collaboration with project personnel and UNOPS teams;
  2. Support with projects’ financial transactions; facilitate approval of service payments, purchase orders and other disbursements for the projects;
  3. Ensure timely follow up on human resources contracting requests received from project partners and follow up in ERP system;
  4. Support processing of travel requests and official duty travel related requirements;
  5. Support the drafting of Terms of Reference for proposals from suitable firms or institutions and individual consultants;
  6. Establish and maintain working files for the projects under his/her responsibility;
  7. Contribute to knowledge networks and communities of practice;
  8. Demonstrate professional and personal ethics, transparency, and openness to encourage respect and similar behaviour from colleagues;
  9. Perform other related tasks as assigned.

The Intern will be given the following training components and learning elements:

The intern will be part of a team and will be learning on the job on a daily basis. The supervisor will allocate dedicated time in order to improve the intern’s understanding of the functioning of UNOPS and the UN development agency world in general. The proximity of other UN agencies and UNOG offers opportunities for numerous briefings and presentations.

Training in ERP system OneUNOPS, travel management and simple HR and procurement procedures.

The intern will be able to participate in other different training offered by UNOPS, including online language and project management courses. Other opportunities will be discussed with the intern upon arrival. No travel missions are foreseen from the outset.

Competencies


Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
                 Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
   
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Functional competencies

-          Knowledge of Excel essential;

-          Experience in administrative and procurement (clerical, secretarial) services, technology and software use and application is desirable.

-          Knowledge of ERP systems desirable.

Education/Experience/Language requirements

Education
Academic and skills requirement: Should be enrolled in a university programme such as Bachelor, Masters or Ph.D. (or the equivalent) or have graduated from such studies within three (3) years prior to the applications date of the internship.

For this internship minimum requirement Bachelor’s Degree or equivalent in Business Administration, Public Administration, International Relations, Social Sciences or related fields. 

Experience
Professional working experiences not required for this internship, but previous working experience in international organizations would be an asset.

Languages
Fluency in at least one UN official language required. Knowledge of second UN official language desirable.

For this internship fluency in English, written and spoken, is a requirement. Knowledge of French or any another UN language is an asset.

Contract type, level and duration - Internship

Contract type: Internship
Contract level: N/A
Contract duration: 3 months initially, renewable subject to satisfactory performance and project requirement.


This internship is not designed to lead to a staff position with UNOPS. Therefore, there should be no expectation of employment at the end of the internship.

Interns may be eligible for a monthly stipend from UNOPS provided that they do not receive funds from other institutions. Further, UNOPS may provide a one-time travel lumpsum of 500 USD for successful applicants who have to travel from locations not in commuting distance to the office. However, they must make their own arrangements for accommodation, travel and necessary visa arrangements.

For more details about UNOPS internships please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Internships-and-volunteering.aspx

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

This vacancy is now closed.
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