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Flying Finance, HR & Administration Manager - South Sudan

mvolo, yei & juba | South Sudan

We are looking for our delegation in South Sudan for a

Flying Finance, HR & Administration Manager

Position Start Date: 1st of October 2018

Duration: 6 months

Location: Mvolo, Yei & Juba - South Sudan

Terre des hommes does not set closing dates for this position; recruitment is on-going until the position is filled

Contractual conditions:

Expatriate contract under Swiss labour code 2’950 CHF (~2’550 €) 4'300 CHF (~3’700 €) net /month according to experience x 13, Holidays: 25 days per year. Local accommodation and transportation, Health insurance, accident and medical repatriation insurance, return flight.

Context:

Juba became the world newest national capital on the 9th July 2011, when South Sudan formally declared its independence from the Republic of Sudan. In December 2013, a conflict broke out between the President (Salva Kiir) and former Vice President (Riek Machar). Numerous ceasefires were mediated between the SPLA (Sudan’s People Liberation Army) and SPLA- IO (in opposition) but were subsequently broken. In August 2015, an Agreement of the Resolution of the Conflict in South Sudan was signed between the parties in conflict, nevertheless the violence never stopped in the country and the metaphorical road toward real peace still looks very difficult.

In November 2016, following massive displacement of population and start of the conflict in Equatoria, Tdh launched an assessment in Yei to determine the immediate humanitarian needs of the affected population. Tdh has opened a new base in Yei and started activities early 2017. Needs addressed include Child Protection, WaSH and Food security in collaboration with local partners.
Tdh launched a new assessment in Greater Mvolo area with a focus Food Security and Livelihood, WaSH, Education and Protection in May 2018. Tdh will open a base in Mvolo to address Food security and liveliyhood needs in this area

About Terre des hommes: Terre des hommes Foundation (Tdh) is the leading Swiss NGO focusing on child rights. It is active in more than 30 countries with development and emergency projects. Tdh focuses its action on the two following areas of intervention: health and protection of particularly vulnerable children. Modern management and communication tools ensure the quality of Tdh’s projects. The Foundation constantly aims to improve its services.

Main responsibilities:

Under the supervision of the Support Coordinator the Flying Finance, HR and Administration Manager job is to ensure the efficient administrative management of the projects in Tdh bases.

Function details:

Terre des hommes expects that its contractors’ professional conduct reflect proper behaviour in accordance with local culture and traditions. The incumbent assures the moral protection of the name of Terre des hommes and defends in all circumstances the interests of the movement.

Tdh intervenes without any affiliation for politics, religion or financial profit. He/she will direct his or her activities and engagements without preoccupation of political, racial or religious affiliation. He/she commits to observe discretion on any information related to the organisation functioning and beneficiary related issues.

Values

  • In his/her professional activities, adhere to the values defined in the strategic plan: commitment, expertise, integrity and self-reliance.

  • Work in different cultural backgrounds and in difficult situations, deal with confrontation due to differences (intercultural).

Abuse Prevention Policy (CPP) - Operational Risk Management

  • Commit to respect Tdh Risk Management Policies including: Child Safeguarding Policy, Safety and Security Policy and Anti-Fraud/Corruption Policy, Whistle Blowing Policy.

  • Commit to ensure the best implementation possible of the Tdh Risk Management Policies in Irak.

  • Commit to inform supervisors and to deal with any cases, allegations, or possibility of transgression, even potential, of the Tdh Risk Management Policies.

Education, experience, qualification and skills:

  • Professional diploma or university degree in Administration, Finance field,

  • Knowledge of major donors procedures is an asset,

  • Excellent computer skills (especially Excel),

  • Knowledge of Saga or any accountancy software would be a real assets,

  • Knowledge of international humanitarian response and development work,

  • Excellent written and spoken English (French is not required),

  • Previous experience with an NGO in unstable context is mandatory (1-3 years),

  • Previous experience in emergency response is appreciated,

  • Ability to work in an inter cultural environment.

Profile:

Ensure the opening and follow-up of Mvolo Base in term of Adminsitration, Finance and HR

Opening phase:

  • Support the implementation of Tdh Finance, Administration and HR rules in Mvolo base,

  • Support the recruitment of the Finance Officer,

  • Provide training to the Finance Officer with special attention on Saga use.

Daily management:

  • Supervise the cash and bank management,

  • Receive, compile and check the monthly accountancy sent by the finance officer Mvolo and sent to Finance Coord in respect of internal deadlines,

  • Prepare Tdh Treasury forecasts and prepare/send fund request to the Field Coordinator for validation,

  • Follow the Mvolo partner in preparation the monthly accountancy ensuring respect of Tdh administrative rules,

  • Lead the ongoing project budget follow up, forecasts and analysis in Mvolo base in collaboration with PM, FieldCo,

  • Support the ongoing project financial reporting in collaboration with the admin coordination in Juba,

  • Be the focal point in terms of local law analysis and follow at base level,

  • Check the monthly salaries and send all the data to the Support Coordination in Juba,

  • Verify the base’s salary databases and payroll processing,

  • Check and ensure the update of the HR information at base level,

  • Monitor adhesion to national HR policy at base level,

  • Check that job descriptions fit the standard job matrix and ensure that the recruitment process is respected at base level,

  • Carry out any other administrative activities relevant to his/her mission.

Support the efficient administrative management of the projects in Yei

  • Be the focal points for Yei base for any Partner issue,

  • Gap filling of Yei Finance Manager (National staff position) if needed,

  • Support the Yei Finance Manager on specific topics if needed.

Support the efficient administrative management of the mission

  • Participate in the mission HR policy creation and update,

  • Participate to renforcement of Tdh administrative regulations and procedures,

  • Participate to Capacity building of national staff (Tdh staff and partners),

  • Guarantee that project donor’s procedures are respected,

  • Ensure Partner’s good practices and transparency.

Others

  • Conduct his or her duties in respect of the Charter of Terre des hommes and the Tdh Code of conduct and child safeguarding policy,

  • Report serious cases of abuse on children that she/he would be aware of in Tdh’s intervention locations. Strict confidentiality must be respected.

Child Safeguarding Policy:

  • Raising awareness within the Foundation on violence against children

  • Providing guidance to employees and others and defining expectations when it comes to preventing, raising, denouncing and responding to issues of child abuse

  • Reducing the risk of child abuse by selectively recruiting employees and others

  • Reducing the risk of child abuse by developing a culture of open and informed leadership within the organization and in our work with children

We offer an exciting and varied work, useful and meaningful, in a team that wants to make a difference for vulnerable children.

Are you interested? Do you want to face this challenge?

Procedure:

Please postulate on our website: http://www.jobs.net/j/JWbhLIZN?idpartenaire=20007

We will only consider complete online applications corresponding to the required profile.

Your application must include a complete CV and a covering letter. Additional documents such as diplomas and work certificates will only be required in case of an interview.

If you are not shortlisted, your file will be destroyed by us, according to the rules on data protection.

If you face difficulties in applying online, please contact our HR department: rh@tdh.ch

Terre des hommes provides equal working conditions for men and women. Furthermore, for candidates with equivalent qualifications and for positions with responsibilities, applications from women are strongly encouraged.

The recruitment and selection procedures of Terre des hommes reflect our commitment for child security and protection.

What is Terre des hommes: https://vimeo.com/253387235

Please postulate on our website: http://www.jobs.net/j/JWbhLIZN?idpartenaire=20007

We will only consider complete online applications corresponding to the required profile.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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  • Organization: Tdh Child Relief
  • Location: mvolo, yei & juba | South Sudan
  • Grade: Mid/Senior - Internationally recruited position - Mid/Senior level
  • Occupational Groups:
    • Human Resources
    • Operations and Administrations
    • Banking and Finance
    • Managerial positions
    • Aviation
  • Closing Date: 2018-09-13

What does it mean?

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