ERT - Project Coordinator

Manage the implementation and coordination of the designated field projects. Providing leadership, strategic direction, management and evaluation of all aspects of the Medair projects, the Project Coordinator also plays a key role in liaison with local authorities and other relevant stakeholders, team leadership and security.

Project Overview

On August 1st, 2018, an Ebola outbreak was declared in Eastern DR Congo. As of 8th August, in Nord Kivu province the Ministry of Health reported a total of 44 cases (27 probable and 17 confirmed), with 54 suspected cases currently under investigation. Under the leadership of the Congolese Ministry of Health and the World Health Organisation, Medair is completing preparedness and response work.

Medair’s emergency project targets displaced, insecurity affected and vulnerable populations in Nord Kivu Province, in Eastern Congo. The project will work in health centres supported by existing projects to ensure screening, isolation, and referral of suspected Ebola cases. This will contribute to containing the outbreak, and will facilitate the continued delivery of primary health services to people with severe health and nutrition needs.

Workplace & Conditions

Field based position in Beni, Democratic Republic of Congo. Take a look at Medair’s work in D.R. Congo.

Starting Date / Initial Contract Details

As soon as possible. Full time, 2 to 6 months

Key Activity Areas

Project Management

• Ensuring objectives are met within the required time frame and budget.
• Manage activity plan for the designated project(s), including resource needs analysis, time frame, etc.
• Ensure that regular monitoring and evaluation assessments against project objectives are conducted.
• Maintain an overview of the regional context with a view to the strategic development of new projects.
• Support the Country Director in the development and production of new concepts and proposals.
• Develop an implementation strategy which is appropriate to the country context and strategy.
• Ensure complete and timely reporting of activities to Medair, donors, line managers, etc.
• Ensure all documents are produced and filed according to Medair and donor guidelines.

Representation

• Develop and maintain relationships with relevant stakeholders and represent Medair at meetings.
• Seek out and actively participate in relevant local networks or task groups on specific aid issues.
• Accompany donors on field trips and ensure programme details are transmitted.

Financial Management

• Plan and construct the budgets for the designated projects in accordance with donor guidelines.
• Ensure that budgets are spent according to donor proposals and regulations and within timeframe.
• Monitor the spending to ensure they operate in line guidelines for financial accounting and reporting.

Staff Management

• Ensure all personnel related issues for the staff are carried out in accordance with Medair guidelines. This includes recruitment, appraisal, objective setting, development, disciplinary action, etc.
• Ensure that staff receive appropriate and adequate training by providing mentoring and coaching.
• Hold regular team meetings and, through a consultative leadership style and a transparent, honest and supportive communication structure, develop and build an effective team.
• Promote the health and security of the staff by ensuring the application of security guidelines.

Security Management

• Monitor and review the security status of the area(s) of operation on a regular basis, liaising as applicable with local authorities, other NGOs, the UN or other relevant security bodies.
• Ensure all staff members and all visitors receive appropriate briefings in security-related topics.
• Train and support relevant Project Manager(s) in security planning, management and implementation.

Quality Management

• Ensure project(s) are implemented in line with donor requirements and with international standards.
• Regularly assess and provide feedback and recommendations on the quality of the programmes and interventions during field visits and at other relevant times.

Team Spiritual Life

• Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
• Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
• Encouraged to join and contribute to Medair’s international prayer network.

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.

Qualifications

• University degree in a relevant subject such as Management / Development Studies / Business Administration.
• Strong working knowledge of English (spoken and written).

Experience / Competencies

• 2 years post-qualification experience in a management position, preferably in a relief environment
• Advanced planning, assessment and analytical skills. Leadership and project management skills.
• Good report and proposal writing skills. Good negotiation skills. Problem solving ability.
• Consultative and servant leadership with excellent communication skills and training willingness.
• Capacity to work under pressure and manage personal stress levels.
• Dynamic, creative, open-minded, flexible, self-learner, self-motivated and hard-working.

Application Process

Before you apply, please ensure you are fully aware of the:

• Medair organisational values.
• Profiles sought for Internationally Recruited Staff (IRS).
• Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).
• Benefits Package provided for Internationally Recruited Staff (IRS).

Then please fill out your application for this position via the apply buttons on this page.

Please do not make multiple applications. We will not review email applications. Only English-language applications and CVs will be reviewed. Medair does not set closing / deadline dates for applications; recruitment is on-going until the position is filled.