Human Resources Assistant

Peace and Security Centre

The UNOPS Peace and Security Centre (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. The Centre is responsible to administer, provide support and oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations.
It is headed by the Centre Director who has the overall authority and accountability for the performance of the Peace and Security Centre on behalf of its clients.

Reporting to the Human Resources Manager, the Human Resources Assistant will carry out the following duties:

• Assist in the development and management of PSC rosters, such as circulating vacancy notices to roster members and compiling their responses for portfolio managers
• Assist in the administration of recruitment processes (competitive recruitment and roster replenishments), such as drafting vacancy notices in the Global Personnel Recruitment System (GPRS), compiling data for shortlists, administering written tests, scheduling interviews, and assembling document packages for corporate review bodies
• Identify and arrange for recruitment assistants to sit as secretaries on interview panels when requested
• Take interview minutes if recruitment assistants are not available
• Carry out reference checks on recommended candidates
• Provide administrative surge support to senior members of the HR team, such as in processing reclassification cases or desk-review recruitment
• Assist in collecting data for large-scale administrative projects
• Assist in managing the database of endorsed candidates
• Assist in managing database of international recruitment, ensuring that cases are entered, statuses are correct, and key documents are uploaded
• Assist in ensuring that records in the roster management system are current and correct, including job order statuses and roster members' profiles
• Use various data management systems to generate a range of reports and statistics regarding personnel and recruitment volume
• Assist in various periodic data cleaning exercises
• Assist in keeping training records PSC personnel up-to-date
• Assist in monitoring and updating the HR Team's filing system
• Assist in performing an array of outreach activities for international positions, such as posting on job boards and social media platforms, sending emails to professional networks, and 'cold calling' passive candidates via email
• Carry out any other duties as requested by the HR Manager

• High school diploma or equivalent with a minimum of five (5) years of relevant experience, OR
• First level university (Bachelor’s degree or equivalent) in business administration, human resources, or other relevant field with a minimum of one (1) year of relevant experience

• Relevant experience is defined as experience performing operational transactions in support of general administration
• Computer literacy is required
• Experience in report writing is desired
• Experience working in an office environment is desired

• Fluency in English  (speaking, writing and reading) is required
• Knowledge of another UN official language is desired

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Contract type: Local Individual Contractor Agreement Contract level: LICA-5 
Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.