Logistics Officer - (Internal Announcement) - Job Location: Faryab - Afghanistan

Faryab

Organization: NRC - Norwegian Refugee Council
Location: Faryab
Grade: Junior level - Junior
Occupational Groups:
- Logistics
- Emergency Aid and Response
- Security
- Supply Chain
Closing Date: Closed

The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization with 60 years of experience in helping to create a safer and more dignified life for refugees and internally displaced people. NRC advocates for the rights of displaced populations and offers assistance within the shelter, education, emergency food security, legal assistance, and water,sanitation and hygiene sectors.

The Norwegian Refugee Council has approximately 5000 committed and competent employees involved in projects across four continents. In addition, NRC runs one of the world’s largest standby rosters -NORCAP, with 650 professionals, ready to be deployed on 72 hours notice when a crisis occurs

Purpose of the job:
The purpose of the Logistics officer position is day to day implementation of the Logistics responsibilities, keeps updated from the Market and keep Area office and support offices relevant department updated. Being in charge of the Logistics issues in Maimana Office and between Area Office and Support offices. Use actions words such as ensure, implement or assist for the position relevant responsibilities.

Note: For more details about this post, please refer to the JD attached at the bottom

Job description

Ensure to support the Field Office Coordinator, consistent with applicable laws, procedures and NRC’s standard operating procedures and instructions
Ensure to manage the day to day logistics activities at Maimana office and provide line management support to direct reports in Maimana logistics team
Ensure that procurement activities in Maimana area carried out according to SOPs, supplier database is updated, procurement tracking sheets checked on regular basis filtering the unnecessary PRs and planning onwards
Ensure that assets and equipment are recorded, tagged, data updated and managed according to assets SOPs, coordinate with Kabul SO as it may be required
Implement to manage use, maintenance and servicing of Maimana vehicle, fleet and generators and ensure that carpool report is produced accurately. Fuel is well managed and records are maintained
Ensure that all vehicles are equipped with first aid kits, fire extinguishers, tool kits and other necessary tools/ items, as it may be suggested by security team from time to time
Ensure that all facilities/ equipment in Maimana office/ Guest house are regularly services/ repaired and remain in good condition
Ensure to manage that all items are received, dispatched and stored properly. Stock cards, Bin cards are accurately done and monthly stock reports is produced/ shared
Ensure to organize the transport of office goods/ supplies from Maimana to distribution sites and coordinate on matters related to dispatch/ delivery with Mazar/ Kabul, for goods procured through those offices
Ensure utility bills are paid on time and issues of maintenance are addressed
Maintain file for all contracts (lessee agreement, rental vehicle, service and goods) and ensure that all original contracts/ agreements are kept in a secure manner
Ensure to compile monthly/ quarterly logistics reports and send those to Area Office/ Support Office in time
Coordinate with North Area Office and Kabul for open tenders and seek guidance and support
Implement to prepare induction plan for new comers and Logistics relevant exist process for those leaving the organization
Ensure to maintain and update hard copy files of documents and maintain an accessible filing system for use by the staff of the office
Shall participate in NRC staff seminars and training when scheduled
Ensure at all the time respects the anonymity of clients/ beneficiaries/ suppliers approaching NRC and the confidentiality of information received from any of them based on the procedure
Monthly reporting to North Area Office and Support Office related to Logistics activities and when required
Beside managing of stock he will be responsible for warehouse as well
Responsible for inventory of Office equipment every six months in a year , and update the report in system
Accept any other reasonable tasks as instructed by the immediate supervisor

Qualifications

University Degree/Diploma in B-Com/ BBA/ Management and Economics-Required
At least 3 years’ previous work experience with a satisfactory performance in the same or similar functional area preferably with UN or international NGOs;
knowledge of Logistics related fields
Previous experience from working in complex and volatile contexts
Documented results related to the position’s responsibilities
Excellent knowledge in Microsoft Office
Fluency in written and spoken English
Ability to work additional hours if and when required
Ability to commence work immediately