Sr Procurement and Logistics Assistant

Delhi

Organization: UNESCO - United Nations Educational, Scientific and Cultural Organization
Location: Delhi
Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
Occupational Groups:
- Operations and Administrations
- Human Resources
- Administrative support
- Logistics
- Procurement
- Information Technology and Computer Science
- Administration
- Supply Chain
- Knowledge Management
- Media
- Editor
- Accounting/FinanceCommunications
Closing Date: Closed

Job id : 102901 Apply by: 24 Aug 2018 Relevant Sectors Administration, HR, Management, Accounting/Finance Communications, IT, Media, Knowledge Management, Editor

Domain: Procurement and Administration

Grade: G6

Organizational Unit: Administrative Unit , MGIEP

Duty Station: New Delhi

Type of contract: Project Appointment

Duration of contract: 1 year with possibility of extension subject to availability of funds and satisfactory performance

Annual salary: INR 1,035,979

Deadline (midnight, Paris time): 24 August 2018

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

Overview of the functions of the post

The core mandate of UNESCO Mahatma Gandhi Institute of Education for peace is to advance peace and sustainable development through education. The institute has come into existence in a world of opportunity for transformation. The aim is to catalyst change in people’s perceptions, values and behavior and we believe that education is a key mechanism through which such changes can be initiated. This post of the Senior Procurement and logistic Assistant is aimed to support the AO in the implementation of operational strategy regarding Protocol, Procurement, and logistics support and security management.

Under the overall authority of Director and direct supervision of Administrative Officer, , the incumbent shall perform the below duties:

Ensure efficient handling of critical Protocol Issues:

Assist the AO in handling administrative matters with Ministry of External Affairs (MEA) such as issuance of staff Identity cards, endorsement/renewal of Indian visas for international staff and their families, renewal of Diplomatic passports, filing custom duty exemption certificates for clearance of official shipments/ personal effects of international staff, renewal of Airport Passes, take necessary approvals from MEA for sale, purchase and registration of official and personal vehicles of international staff members,

Procurement processes for MGIEP focusing on achievement of the following results:

Assist the AO in the preparation of procurement plans for the office and their implementation monitoring. Organization of procurement processes including preparation and conduct of Requests For Quotations (RFQs), Invitations To Bid (ITBs) or Requests For Proposals (RFPs), receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNESCO rules and regulations. Preparation of Purchase orders and contracts in and outside FABS and DUO, preparation of Purchase orders for contracting of services, vendors’ creation in DUO. .

Development and update of the rosters of suppliers/ Vendor, Creation of supplier/ Vendor.

Ensures organization of logistical services focusing on achievement of the following results:
Arrangement of shipments; vehicle maintenance; conference facilities arrangements.
Support to vehicle maintenance, hotel and conference facilities surveys.
Prepare exemption certificates (excise, service tax and luxury Tax)

Act as alternate Security Focal

As an Alternate Security Focal Point for MGIEP UNESCO, assist the Administrative Officer in liaise with local UN Department of Safety and Security for the follow-up on security issues, and update staff information on UN-E-Directory website. Assist in preparing and implementing the yearly security budget for the office by the headquarters.

Competencies

A successful candidate will be required to demonstrate the following competencies:

Accountability:

Communication
Teamwork
Innovation
Results focus
Planning and organizing
Knowledge sharing and continuous improvement

For detailed information please consult the UNESCO Competency Framework

Required qualifications:

Education

Completed secondary, technical or vocational school.,
Specialized training or coursed in one or more of the following areas: logistic, finance, business administration, or other related areas;

Work Experience

Minimum 8 years of experience in administrative and procurement activities;
Experience in handling protocol issues with Indian Government including obtaining political clearance from Home ministry for conference, Visa related issues for international staff and their dependents

Skills and competencies:

Good time-management, organizational & inter-personal skills.
Self-development, initiative-taking, solution person
Learning and sharing knowledge.
Ability to work under pressure
Knowledge of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of spreadsheet and database packages.

Languages

Fluent in Hindi and excellent knowledge of English (written and spoken)

Desirable qualifications

Education

University degree on business administration

Assessment:

An assessment exercise may be used in the evaluation of candidates

UNESCO DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS.

How to apply

Interested applicants should submit a cover letter as well as a detailed resume (in UNESCO CV Format) no later than 24 August 2018 by e-mail to: mgiep.recruitment@unesco.org

Please submit below mentioned document while applying along with UNECSO CV-