Compliance Officer (Subawards)
Edinburgh (United Kingdom of Great Britain and Northern Ireland) | united kingdom of great britain and northern ireland
Are you an experienced, ambitious legal or compliance professional who is interested in a career in the NGO sector?
We have a fantastic opportunity for you to join our Compliance team in our leading Global organisation powered by the belief that a better world is possible!
Position Status Full-time, Permanent
Salary Level Circa £36,000
Reporting to Director of Compliance, Governance and Risk
Travel Up to 20%
About Mercy Corps
Mercy Corps is a leading global organisation powered by the belief that a better world is possible.
In conflict, in disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action — helping people triumph over adversity and build stronger communities from within.
Now, and for the future.
Mercy Corps Europe (MCE) has grown rapidly in terms of volume of activity and complexity. With offices in Edinburgh, London and Geneva, we now attract over £90m in income, and employ around 100 domestic and expatriate field team members. The breadth and impact of our programmes makes Mercy Corps a unique and truly rewarding place to work. Our teams are proud of what we achieve in the field and we are always looking for talented individuals who share our passion and commitment.
We are looking for an exceptional Subawards Compliance Officer to join our European team, based in our Edinburgh office. The role will sit within the MCE Compliance, Governance and Risk team, working alongside US counterparts to ensure that the agency fulfils its responsibility to donors, the NGO community, implementing partners and other stakeholders, and compliance with legal and regulatory requirements.
The Subawards Compliance Officer plays a vital role in the organisation by:
- Supporting MCE's Programmes and Finance teams, based in over 40 countries worldwide, in managing organisational and donor compliance of MCE Programmes in respect to subawards;
- Leading the development of MCE's subaward management process, including consortiums, to ensure ongoing organisational compliance with MCE policy and practice;
- Providing training support to teams in relation to European donor compliance;
- Coordinating legal relationships with implementing partners;
- Communicating closely and working collaboratively with US-based colleagues to ensure that, whenever possible, approaches are globally consistent.
You will be joining the fast-growing European entity of a leading global agency, helping people in some of the world's toughest places turn the crises of natural disaster, poverty and conflict into opportunities for progress.
Essential Job Responsibilities
- Advise the Programme, Finance and Country teams on the usage and implications of partnering mechanisms (including Consortium Agreements) and budgeting for Compliance Directors in support of proposal development. Provide guidance on the appropriate use of subawards versus contracts or consulting agreements.
- Ensure the completion of the Pre-award Assessment of Financial Responsibility, and other pre-award compliance checks for subawards in accordance with established procedures. Monitor compliance with Mercy Corps' ineligibility and compliance checking procedures.
- In coordination with field and HQ staff, draft and negotiate subaward agreements and amendments based on agreed procedures. Ensure subaward agreements include all relevant prime award clauses and flow down all relevant Mercy Corps' and prime donor regulations.
- Develop an effective and efficient process for ensuring subawards are appropriately reviewed, approved signed by authorised parties, including MCE's implementing partners. Develop a subaward review checklist to ensure consistency, compliance and accountability.
With review and input from Mercy Corps' Finance and Programme Departments, develop and maintain various subaward agreement and amendment templates for use with Mercy Corps' prime donor awards.**Consortium development**
Develop and maintain a set of Mercy Corps-compliant consortium agreements.
In collaboration with the New Initiative, PM@MC and Programmes teams, develop a guidance/best practice for the management of the consortiums.**Compliance**
Assist with the development and maintenance of the Mercy Corps policies and procedures related to subawarding. Develop and maintain all tools and templates related to the financial and regulatory aspects of subaward administration to help support and improve compliance.
As assigned, assist with or lead compliance related special projects, such as the researching of new donor requirements, supporting donor inquiries or responses, or developing compliance systems and exceptions requests.
Assist with delivering training, conferences and/or programs as assigned, including assistance with European donors' rules and regulations trainings, periodic webinars, and regional conferences.
- As coordinated with the Compliance, Governance & Risk team, and as time allows, visit country offices to provide specialised training, subaward compliance support and temporary duty assignments.
- To represent MCE in networks and groups such as Bond, Concord and ECHO as required and to attend training and update sessions on institutional donor funding.
Other duties as assigned or requested.**Organisational Learning**
As part of our commitment to organisational learning and in support of our understanding that learning organisations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.**Accountability to Beneficiaries**
Mercy Corps team members are expected to support all efforts toward accountability, specifically
to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.
Knowledge and Experience
- Educated to Bachelors level, ideally in Law or a related subject inclusive of law modules, or equivalent experience.
- 3+ years of experience in the legal profession or in compliance management.
- Experience in fast-paced work environments, with some exposure to working in a multi-national organisation.
- Preference given to candidates with knowledge of institutional funding / contracting and/or experience working in an INGO.
- Experience of identifying compliance issues and developing tools, processes or procedures to improve compliance.
- Excellent French or Spanish language skills (written and verbal) would be highly desirable.
· Detail-oriented multi-tasker, with excellent organisation skills.
· Strong process management skills.
· Excellent communication skills (both written and verbal), able to work successfully in a multi-national, multi-cultural organisation.
· Able to build and maintain effective internal and external relationships.
· Able to cope with changing priorities, often at short notice, and work well under pressure.
· Proactive, creative, solutions-based attitude.
· Cooperates and works well with colleagues to maximise opportunities and solve problems.
· High levels of motivation, professionalism and resilience.
· Skilled in anticipating and solving problems and communicating issues, involving others as needed.
· An exposure to and clear interest in international development issues is important, as is an appreciation of the complex challenges faced by teams operating in overseas environments.
The position is based in Edinburgh and may require national or international travel, sometimes on short notice to areas with limited access to medical facilities and amenities.
MCE team members represent the agency both during and outside work hours and when deployed in a field posting or on a short term assignment or trip to country offices. Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all Mercy Corps locations.
Candidates must have the right to work in the UK at the time of appointment.
Applications will be considered on a rolling basis by CV and cover letter. For more information and to apply, please see the role on our careers site.
- Organization: Mercy Corps
- Location: Edinburgh (United Kingdom of Great Britain and Northern Ireland) | united kingdom of great britain and northern ireland
- Grade: Junior
- Project and Programme Management
- Ombudsman and Ethics
- Legal - Broad
- Accounting (Audit, Controlling)
- Internal audit, Investigation and Inspection
- Closing Date: 2018-09-15