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Project Management Analyst

New York City (United States of America)

Background

The Bureau for Policy and Programme Support (BPPS) has the responsibility for developing all relevant policy and guidance to support the results of UNDP’s Strategic Plan. BPPS’s staff provides technical advice to Country Offices; advocates for UNDP corporate messages, represents UNDP at multi-stakeholder fora, including public-private dialogues, government and civil society dialogues, South-South and Triangular Cooperation initiatives, and engages in UN inter-agency coordination in specific thematic areas. BPPS assists UNDP and partners to achieve higher quality development results through an integrated approach that links results based management and performance monitoring with more effective and new ways of working. BPPS supports UNDP and partners to be more innovative, knowledge and data driven including in its programme support efforts.
 
Within BPPS, the Development Impact Group (DIG) provides crucial support to ensure that UNDP is an effective, accountable, and transparent thought leader and partner of choice for sustainable development. Through Knowledge Management, Innovation, Effective Development Cooperation (EDC), including support to the Global Partnership for Effective Development Cooperation (GPEDC), and South-South Cooperation (SSC), DIG’s work supports the effective undertaking and scaling up of development interventions. These functions provide UNDP and partners with tools and resources necessary to produce sustainable results and greater development impact.
 
Under the overall guidance of the Director, Development Impact Group, and working closely with the Global Policy Advisor, Effective Development Cooperation, the Global Policy Adviser, Knowledge and Innovation; and the Global Policy Specialist, International Aid Transparency Initiative (IATI), the Project Management Analyst will be responsible for ensuring the highest level of efficiency in the use of financial resources and in the operational management of DIG projects. The Project Management Analyst will support the following DIG portfolios:
 
  • Global Project on Managing Development Cooperation Effectively, including the GPEDC;
  • Global Innovation Facility; 
  • IATI Secretariat Project; and
  • Other projects in DIG team may receive the services of the incumbent on a cost recovery basis. 
 
The Project Management Analyst will analyse and interpret financial rules and regulations to provide solution on a spectrum of complex financial management issues. (S)he will provide accurate and timely financial information to guide project management and resource allocation decisions and will manage various operational processes, including procurement and travel facilitation. (S)he will promote a collaborative, client-oriented approach, consistent with UNDP rules and regulations. 
 

Duties and Responsibilities

 
1) Provides support to the implementation of grant agreements and project reporting:
 
  • Supports negotiations with donors, including providing guidance to DIG staff on related policies and procedures; 
  • Prepares and reviews donor contributions agreements, including contribution budgets where necessary;
  • Liaises with donor counterparts and relevant UNDP teams (e.g. the Legal Services Office and Resources and Operations Management) to facilitate finalisation of contribution agreements; 
  • Establishes and maintains a monitoring system to ensure timely reporting to donors, and collaborates with relevant project staff to prepare necessary reports;
  • Leads the preparation of financial reports to donors, consistent with specific agreement requirements;
  • Provides advisory support to UNDP staff on the implementation of UNDP resource mobilisation and donor engagement policies, as well as on project budget and general project management issues; and
  • Performs other relevant duties as required.
 
2) Provides support to the management of project/initiative budgets and financial resources:
 
  • Supports sound resource management through budget management, resource allocation planning and expenditure control, consistent with UNDP rules and regulations;
  • Monitors application of revenue in coordination with relevant UNDP teams (e.g. Treasury Department and Resources and Operations Management) and ensures programming of funds in to relevant budgets;
  • Ensures accurate General Management Support (GMS) fee set-up and collection, consistent with UNDP cost-recovery rules and regulations and mechanisms;
  • Reviews and analyses budget implementation on an ongoing basis and initiates budget revisions, as necessary; 
  • Establishes and maintains a monitoring system to track project/initiative expenditures and ensures compliance with UNDP cash management policies and procedures;
  • Undertakes ongoing reviews of project accounts, ensuring accuracy of various transactions (e.g. vouchers, general ledger journal entries (GLJEs), payroll) and sufficient funds for disbursement;
  • Assists in development and implementation of the costs savings and cost reduction strategies; and
  • Performs other relevant duties as required.
 
3) Provides support to address operational issues:
 
  • Undertakes procurement processes, including designing and implementing sourcing strategies; leading contractor selection; quality assurance; relationship management; and performance measurement, consistent with UNDP rules and regulations and in coordination with relevant UNDP teams (e.g. Central Procurement Unit);
  • Supports recruitment processes, including ensuring timely submission of forms and documentation to relevant UNDP teams (e.g. Office of Human Resources) and scheduling of interviews;
  • Leads travel facilitation processes for events and meetings, including calculating entitlements; preparing travel authorisations, liaising with relevant colleagues in both headquarters and UNDP Country Offices; responding to traveller questions; ensuring timely approvals, consistent with UNDP rules and regulations; supporting reconciliation of after-travel documentation and reimbursements; and any other necessary follow-up with travellers to ensure positive client experience and compliance with UNDP regulations. 
  • Supports event management, including undertaking related procurement processes and liaising with suppliers before and during events to ensure event success. 
  • Performs other relevant duties as required. 
 

Competencies

Corporate competencies:
 
Innovation:
  • Ability to make new and useful ideas work.
Leadership:
  • Ability to persuade others to follow.
People Management:
  • Ability to improve performance and satisfaction.
Communication:
  • Ability to listen, adapt, persuade and transform.
Delivery:
  • Ability to get things done while exercising good judgement
Technical/Functional:
 
Job Knowledge/Technical Expertise:
  • Ability to formulate and manage budgets; manage contributions and investments; manage transactions; and conduct financial analysis, reporting and cost-recovery;
Accountability and Results-Based:
  • Ability to input to the development of standards and policies Management.
Design And Implementation of Management Systems:
  • Makes recommendations regarding operation of systems within organizational units.
Project Management:
  • Understands the risk leading to an expected outputs and finds suitable solution to deliver as expected. 
Knowledge Management:
  • Ability to efficiently handle and share information and knowledge.
Identifying and building partnerships Competency:
  • Effectively networks with partners seizing opportunities to build alliances.
Communication and campaigning: 
  • Exercise all the other competence having the end goal of communicating and campaigning for the SDGs.
 

Required Skills and Experience

Education:
 
  • Master's degree in social policy, public policy, politics, economics, development studies or a related area.
Experience:
  • At least 2 years of relevant experience in supporting project management, with a focus on finance and operations, at a large international organisation; 
  • Experience preparing, reviewing and supporting implementation of donor contribution agreements at a large international organisation.
  • Experience with EU and USAID contribution agreements and reporting requirements is an added advantage; 
  • Experience supporting recruitment and/or procurement processes.
  • Knowledge of UNDP procurement rules and regulations is an added advantage;
  • Experience supporting travel facilitation for multiple internal and external stakeholders.
  • Experience with UNDP travel policy is an added advantage;
  • Experience using web-based management software.
  • Experience using Atlas and PeopleSoft is an added advantage. 
  • Demonstrated ability to prioritise to meet multiple competing deadlines.
 
Language Requirements:
 
  • Proficiency in English. 
  • Working knowledge of other UN language desirable. 
 

Disclaimer

Important information for US Permanent Residents ('Green Card' holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. 

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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  • Organization: UNDP - United Nations Development Programme
  • Location: New York City (United States of America)
  • Grade: P-2, International Professional - Internationally recruited position - Junior level
  • Occupational Groups:
    • Poverty Reduction
    • Project and Programme Management
  • Closing Date: 2018-08-24

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