Associate Portfolio Manager, Multiple positions

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

Summary of Key Functions 

• Implementation of operational strategies with regards to financial, Human Resources, and Procurement and the cluster practice area
• Portfolio planning, administration and management
• Knowledge building and knowledge management
• Client services and organizational work ethics and culture

• Serve as primary focal point for the GMS regional portfolio and partnership project(s) as needed, including but not limited to preparation of Financial Agreements (including grants and small services), information and knowledge management, provide policy advice on UNOPS and Small Grants Programme (SGP) policies and procedures and  manage the implementation and provision of logistical/administrative, human resources, procurement, travel, and financial management services.
• Design and formulation of new process initiatives including risk management, quality assurance and quality control.
• Establish and execute business plans, priorities, Standard Operating Procedures (SOP) benchmarks, delivery targets and performance standards for the assigned portfolio.
• In collaboration with SGP partner and client, formulate measurable long/short-term targets and monitor progress in assigned countries; ensure cost-recovery of UNOPS service provision within pricing policy.
• Review payments, clearance of purchase orders and other disbursements for the projects.
• Take a strategic approach in planning, budgeting, implementing and monitoring of the portfolio, tracking the use of financial resources in accordance with UNOPS financial rules and regulations.
• Financial monitoring of the projects, identification of operational and financial problems, and development of solutions.
•  Prepare and monitor country programme budgets for each phase of the programme. Collaborate on any budget revision exercise, as necessary.
• In collaboration with the PM, maintains fiduciary standards, oversight, and compliance with the internal control standards.
• Collaborate in the initiation of a project, and processing of pre-engagement requirements under the supervision of the PM.
• Drafting of TOR for subcontractors and consultants; proposal of suitable firms or institutions and individual consultants; evaluation of proposals received; recommendations for contract awards; 
negotiations with successful bidder. Lead and/or conduct recruitment processes for the client.
• Drafting of contract documents and letters of agreement with institutions and UN agencies; administration of contracts and agreements and processing amendments for approval. Conduct procurement processes as needed.
• Compliance of procurement activities with UNOPS rules, regulations, policies and strategies; implementation of the effective internal control, analysis of parameters in support of proper design and functioning of a client-oriented procurement management system.
• Work with clients on successful project implementation, including execution of plans, cost analysis and modifications, identification of milestones and other performance indicators to ensure success
• Provide input on the SGP country programme financial performance for the SGP personnel financial performance review process.
• Monitoring and evaluation of performance of service providers, SGP Personnel, suitable firms or institutions
• Collaborate with PM on monitoring missions to evaluate progress where required, identify problems and take appropriate and timely decisions to meet client needs.
• Follow up on audit recommendations to ensure timely implementation and reporting.
• Prepare and/or aggregate donor reports on activities, outputs and outcomes for review by client and UNOPS managers and/or client. 

• A Master’s Degree in Business Administration, Public Administration, Economics, Political Sciences, Social Sciences, International Relations. Bachelors degree in combination with relevant additional experience  may be accepted in lieu of the advanced degree. 
• A minimum of two years of experience in project management, operations or related field.
• Experience in recruitment, budget management, accounting and procurement is desirable.
• Good knowledge of UN/UNOPS policies and procedures is desirable.
• Good computer skills, including MS Office is desirable.
• Experience with an ERP system is desirable, and specific experience with oneUNOPS is an asset.
• Knowledge of grants management is an asset
• Fluency in written and oral English is required; Spanish is required for the SGP Latin American regional portfolio.  Knowledge of second UN working language desirable.
  

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.