Deputy Head, Office of Central Co-Ordination

The general minimum requirements for working with the OSCE are:

• Excellent physical condition
• Possession of a valid automobile driving license and ability to drive using manual transmission
• Ability to cope with physical hardship and willingness to work extra hours and in an environment with limited infrastructure

The general minimum requirements for working in this field of expertise are:

• University education in public/business administration, management, finance, personnel management or related field or proven professional experience in all aspects of general administration (personnel, finance, etc.)
• Very good organisational skills

Furthermore, this level of responsibility requires the following:

Education:

Advanced education/certified training course in a relevant field desirable

Experience:

Minimum 6 years of relevant, diversified and progressively responsible professional experience including at least 3 years at the management level relevant to the actual position

Additionally, this particular post has specific requirements:

Mandatory:

• Advanced university degree in the field of international relations, political science, management or other relevant field. Advanced education/certified training in project management and research methodology would be an asset; 
• Minimum six years of relevant, diversified and progressively responsible professional experience, including at least three years at the management level, relevant to the actual position;
•  Experience in project design, implementation, evaluation and management; Knowledge of the Logical Framework approach for project management;
• Strong analytical and problem solving skills;
• Ability to operate windows applications, including word processing and e- mail;
• Professional fluency in English;
• Demonstrated ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity;
• Demonstrated cultural sensitivity and judgment to local conditions and communities;
• Flexibility and ability to work under pressure and within short deadlines.

Desirable:

• Experience in strategic decision making and operating in high-level meetings;
• Previous experience in field missions;
• Knowledge of Oracle system as well as other tools for project management (such as MS Project, etc.).

Under the general supervision of the Head of the Office of Central Co-ordination (OCC), the incumbent will be responsible for:

1. Overseeing the project management cycle, including the assessment and review of project proposals, and providing overall guidance to the Mission management from project development to evaluation; liaising with the Department of Administration and Support, the Office of Political Affairs and Communications, as well as the Office of Legal Affairs to ensure that the approved project proposals are in line with the Common Regulatory Management System and with the OSCE mandate and policies;
2. Assisting in the strategic design, drafting and editing of all Performance Based Programme Budgeting (PBPB) related documents;
3. Supporting the drafting of the annual Mission Implementation Plan, as well as its progress report and its end-of-year review;
4. Advising on targeted Mission projects and programme activities, assessing their consistency with its strategic aims and objectives, and providing analysis to the Management of the Mission;
5. Co-ordinating the development of the Mission¿s project portfolio and implementing procedures to assure effective and efficient review of the Mission¿s project portfolio;
6. Co-ordinating, on behalf of the Fund Manager, the implementation of all extra-budgetary contributions, and liaising with the donor community on all project related issues, including requests for change of project activities, narrative and financial reporting;
7. Co-ordinating and conducting, as required, project management training programmes for Mission staff, and reviewing PCM policy and procedures, issuing guidelines and toolkits for project managers;
8. Overseeing the preparation and clearance of thematic reports, research studies and assessments through advice on methodological issues, and reviewing them, as stipulated in the relevant Standard Operating Procedures;
9. Liaising with the OSCE Secretariat as the primary point of contact on project management issues;
10. Supporting, where appropriate, the Head of Office in the management of the OCC,  including in administrative, human resources and budget matters, and acting as first level supervisor to the staff members of the Office of Central Co-ordination, providing general guidance on co-ordination matters;
11. Acting as Head of Office when needed;
12. Performing other duties as required.

For more detailed information on the structure and work of the OSCE Mission in Kosovo, please see: http://www.osce.org/mission-in-kosovo

The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all national, religious, ethnic and social backgrounds. Please note that nationals or permanent residents of the country of the duty station are not eligible to apply.

Candidates should, prior to applying, verify with their respective nominating authority to which extent financial remuneration and/or benefit packages will be offered.

Please apply to your relevant authorities several days prior to the deadline expiration to ensure timely processing of your application. Delayed nominations will not be considered.