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SUPPLY OFFICER

Goma (Congo Democratic)

Org. Setting and Reporting

This position is located in Goma, MONUSCO Life Support Services Section, Rations Unit. The Incumbent will report to the Chief Rations Unit under the overall supervision of Chief Life Support Section.

Responsibilities

Within the delegated authority, the Supply Officer, will be responsible for the following duties:

• Develops, reviews, monitors, assesses and manages technical contracts for the provision supplies and support services.
• Plans and prepares cost estimates/budget implications and long-term forecasts of organization’s requirements for supply support and services.
• Assists in developing Supply contracts and associated services, including the preparation of statements of work (SOW)/specifications, technical evaluations, and presentation of cases to the Local Committee on Contracts (LCC)/Headquarters Committee on Contracts (HCC).
• Compliance to United Nations Rations Standard (UNRS) ensures that routine Quality Control (QC) and Quality Assurance (QA) of food rations items are in place to validate the contractual terms and conditions.
• Implements Food order management, delivery operations, performance management and invoice management in the Electronic Rations management system.
• Ensures that mission strategic and local reserves are maintained at adequate levels at all times.
• Ensures that accurate and complete accounting systems and reporting mechanisms are functioning and that all relevant records are maintained.
• Initiates and oversees periodic reviews of policies and directives to ensure best practices in supply issues, standards and procedures.
• Monitor and analyze contract performance to ensure compliance with contract terms, schedules and cost objectives.
• Liaises with the Mission Contract Management Unit/Compliance Management Section in the resolution of contractual implementation disputes.
• Analyzes problems, audit and performance reports on mission activities and provides remedial action programmes where required.
• Implement the Unit’s work program; supervises, trains and monitors performance indicators for staff.
• May provide guidance to or supervise new/junior staff.
• May perform other related work as required.

Competencies

Professionalism: Knowledge of logistics operations and practices. Ability to develop logistics policies, procedures and new programmes. Knowledge of fiscal policies and procedures and ability to apply them in the UN environment. Ability to provide professional technical advice in a broad range of logistics areas to managers. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Client Orientation: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.

Planning and Organization: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

Advanced university degree (Master’s degree or equivalent) in business administration, Food Science, public administration, supply chain management, law, engineering or related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. Certification in Food Safety Management, ISO 22000, ISO 9000 and HACCP is highly desirable.

Work Experience

A minimum of five years of progressively responsible experience in supply services, supply chain management, logistics, engineering, property management or related area. Experience in managing support services in international operations in a post conflict environment is desirable.

Languages

English and French are the working languages of the UN Secretariat. For this job opening, fluency in English (both oral and written) is required. Working knowledge in French is an advantage.

Assessment

Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

Special Notice

This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

The United Nations is committed to 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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  • Organization: UN-MONUSCO - United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo
  • Location: Goma (Congo Democratic)
  • Grade: P-3, International Professional - Internationally recruited position - Mid level
  • Occupational Groups:
    • Logistics
    • Supply Chain
  • Closing Date: 2018-09-07

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