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Senior Procurement Clerk

Geneva (Switzerland)

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE\:  please note that the deadline for applications is indicated in local date and time.


1.     Organizational Context



a.    Organizational Setting


The position is located in the Procurement and Travel Division, Administration and Management Sector.

The Division is responsible for the procurement of general supplies, equipment, furniture, consumables and professional services provided by private commercial entities, for carrying out tendering processes and the establishment and administration of contractual agreements as well as for the purchase of goods and/or services to support WIPO's various programs in Geneva and in WIPO Member States. The Division also handles all travel administration for WIPO staff members and third party travelers, as well as contracts with individuals.



b.    Purpose Statement


The main role of the incumbent is to undertake a wide range of tasks in support of the electronic processing of procurement-related activities and transactions.



c.    Reporting Lines


The incumbent reports to the Senior Functional Analyst (Procure-To-Pay) located in the Support Team of the Division.




2.      Duties and Responsibilities


The incumbent will perform the following principal duties\:


a.   Administer and maintain, including creation and modification of items, catalog and categories in PeopleSoft ensuring consistent high quality of master data in the ERP.


b.   Participate actively in streamlining the catalog and provide support to requestors for items and catalog including different catalog categories and their usage.


c.   Administer and maintain WIPO's vendor database including creation of new vendors and modification of existing ones in PeopleSoft within agreed timelines. Administration of vendors includes\:

- Identification of duplicate vendors, coordinate within team for the inactivation of duplicate vendors.
- Identification of suspended vendors to ensure they are not available in PeopleSoft for any contracting/sourcing/ordering activities.


d.   Administer and maintain records of external providers including registration/creation of new Persons of Interest (POIs) and modification of existing ones in PeopleSoft HR.


e.   Proactively identify and document process gaps, issues in catalog, vendor creation/modification and recommend solutions/different courses of action on recurrent issues and gaps; participate in the monitoring / control of master data.


f.    Participate in the year-end closure and other related support activities for internal clients and other stakeholders


g.   Perform other related duties as required.



3.      Requirements



Education (Essential)

Completion of secondary education.


Education (Desirable)

Post-secondary education in business, procurement or another relevant area.


Experience (Essential)

At least five years' relevant work experience.
Experience working with an ERP system, preferably PeopleSoft.



Language (Essential)

Excellent written and spoken knowledge of English and good knowledge of French.



Job Related Competencies (Essential)

Ability to work within the applicable rules, regulations, policies and procedures.
Ability to analyze information, identify problems and propose solutions.
Good numerical skills and ability to work with a high degree of accuracy and attention to detail.
Excellent time management and organizational skills; ability to work independently and as a member of a team; flexibility and initiative.
Competent user of Microsoft Office applications including Word, Excel, Outlook and PowerPoint and the internet, and the ability to adapt quickly to new software
Excellent interpersonal skills and ability to communicate and maintain effective partnerships and working relations in a multicultural environment with sensitivity and respect for diversity.



4.      Organizational Competencies


1.     Communicating effectively.

2.     Showing team spirit.

3.     Demonstrating integrity.

4.     Valuing diversity.

5.     Producing results.

6.     Showing service orientation.

7.     Seeing the big picture.

8.     Seeking change and innovation.

9.     Developing yourself and others.


Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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  • Organization: WIPO - World Intellectual Property Organization
  • Location: Geneva (Switzerland)
  • Grade: GS-5, General Service - No need for Higher Education - Locally recruited position - Administrative support
  • Occupational Groups:
    • Administrative support
    • Procurement
  • Closing Date: 2018-08-24

What does it mean?

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