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Associate Program Support Officer

Geneva (Switzerland)

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE\:  please note that the deadline for applications is indicated in local date and time.


1.      Organizational Context


a.     Organizational Setting


The post is located in the Regional Bureau for Latin America and the Caribbean, Development Sector, which provides advisory services and manages the capacity building and technical assistance programs of the Organization for developing and least developed countries in the region through coordination with various sectors within the Organization and/or outsourcing work to external experts.


b.     Purpose Statement


The incumbent is primarily responsible for supporting the design, implementation and monitoring of technical assistance programs and other project-based initiatives as well as assisting with the financial administration of extra-budgetary resources, and carrying out other specialized activities to effectively support the work of the Bureau.


c.     Reporting Lines


The incumbent works under the supervision of the Director of the Bureau.



2.      Duties and Responsibilities


The incumbent will perform the following principal duties\:


a.   Monitor specific aspects of project implementation, identify problems and propose actions to expedite project and service delivery.  Analyze progress, identify and document significant project events, decisions or deviations, and record future development cooperation activities in the region;


b.   Contribute to the development of new projects by selecting and summarizing background information, assessing the local context for the planning and administration of projects, and drafting segments of project proposals;


c.   Carry out research, prepare documentation and compile information in support of the development, coordination, monitoring and evaluation of projects;  perform a range of administrative actions with regards to the implementation of the Bureau's activities using WIPO's financial and administrative systems and tools;


d.   Assist in the financial planning and administration of extra-budgetary resources for use in technical assistance programs handled by the Bureau;


e.   Collect data, produce and develop reports, statistics and summaries of information on activities of the Bureau, with a view to supporting effective business decisions;  follow-up with team members to ensure information is up-to-date and accurate;  correct inaccuracies and update relevant databases and systems;


f.    Contribute to the preparation of reports for the Bureau including drafting, reviewing and revising sections or portions of project assessment documents, project and budget revisions, program performance evaluations, and the annual budget and work plan;


g.   Perform other related duties as required.



3.      Requirements




First-level university degree in economics, international relations, development studies, business or a related field.




Relevant professional experience including experience obtained at the international level.

Experience in project or program management.

Experience with the administration of financial matters, data collection and analysis.



Experience in the field of IP, or IP for development.

Experience with results-based management.




Excellent level of written and spoken English and Spanish.



Knowledge of French and/or Portuguese.


Job Related Competencies


Excellent facilitation skills including in an international context.

Excellent research and analytical skills and the ability to support effective policy making.

Excellent organizational skills, with the ability to work within strict time constraints and to meet deadlines.

Ability to manage financial resources in accordance with applicable administrative and financial rules, regulations and procedures.

Excellent drafting skills.

Competent user of Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and the Internet.

Excellent communication and interpersonal skills and ability to maintain effective partnerships and working relations in a multi-cultural environment with sensitivity and respect for diversity.



4.      Organizational Competencies


1.    Communicating effectively.

2.    Showing team spirit.

3.    Demonstrating integrity.

4.    Valuing diversity.

5.    Producing results.

6.    Showing service orientation.

7.    Seeing the big picture.

8.    Seeking change and innovation.

9.    Developing yourself and others.



5.         Information


Mobility\:  WIPO staff members are international civil servants subject to the authority of the Director General and may be assigned to any activities, office or duty station of the Organization.  Accordingly, the selected candidate may be required to move from time to time to new functions and/or to another duty station.


Annual salary\:

Total annual salary consists of a net annual salary (net of taxes and before medical insurance and pension fund deductions) in US dollars and a post adjustment.  The post adjustment (cost of living allowance) is variable and subject to change without notice in accordance with the rates as set within the UN Common System for salaries and allowances.  The figures quoted below are based on the August 2018 rate of 71.4%




Annual salary



Post adjustment



Total Salary



Currency USD




Salaries and allowances are paid in Swiss francs at the official rate of exchange of the United Nations.


Please refer to WIPO’s Staff Regulation and Rules for detailed information concerning salaries, benefits and allowances.


Additional Information


Initial period of two years, renewable, subject to satisfactory performance.  No fixed-term appointment or any extension hereof shall carry with it any expectancy of, nor imply any right to, (further) extensions or conversion to a permanent appointment.


This vacancy announcement may be used to fill other posts at the same grade with similar functions in accordance with Staff Rule 4.9.5.


Applications from qualified women as well as from qualified nationals of unrepresented Member States of WIPO and underrepresented geographical regions are encouraged. Please click on the following links for the list of unrepresented Member States and the list of underrepresented regions and the WIPO Member States in these regions.


The Organization reserves the right to make an appointment at a grade lower than that advertised.




By completing an application, candidates understand that any willful misrepresentation made on this web site, or on any other documents submitted to WIPO during the application, may result in disqualification from the recruitment process, or termination of employment with WIPO at a later date, if that employment resulted from such willful misrepresentations.


In the event that your candidature is shortlisted, you will be required to provide, in advance, a scanned copy of an identification and of the degree(s)/diploma(s)/certificate(s) required for this position. WIPO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link\: http\:// Some professional certificates may not appear in the WHED and these will be reviewed individually.


Additional testing/interviewing may be used as a form of screening.  Initial appointment is subject to satisfactory professional references.


Additional background checks may be required.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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  • Organization: WIPO - World Intellectual Property Organization
  • Location: Geneva (Switzerland)
  • Grade: P-1, International Professional - Internationally recruited position - Junior level
  • Occupational Groups:
    • Project and Programme Management
  • Closing Date: 2018-09-21

What does it mean?

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