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Logistics Officer, NOA, Lilongwe, Malawi #107694

Lilongwe (Malawi)

The Logistics Officer reports to the Supply and Logistics Manager for supervision and guidance, and is responsible for providing technical support to the management of all logistics, warehouse and transportation related activities within the Malawi country office.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, a fair chance..

UNICEF Malawi Country Programme (2019-2023) is aligned with the Government of Malawi’s Growth and Development Strategy (MDGS III) and the United Nations Development Assistance Framework (UNDAF). The programme supports the Government of Malawi to meet its commitment to respect, protect and fulfil children’s rights in line with international conventions and standards. The country programme is guided by the principles of children’s rights, equity, gender equality, inclusion and resilience, and supports evidence-based, integrative and innovative programming. The vision is that ‘all girls and boys in Malawi, especially the most disadvantaged and deprived, realize their rights’.  The programme focuses on: early childhood (parenting, high-impact social services, early stimulation and learning), middle childhood and adolescence (learning, multi-sectoral services, active citizenship), communities (decentralized services and systems, community ownership, social norms), programme effectiveness (monitoring, evaluation, HACT, Innovation, Social Protection and Social Policy and External Communication.  The programme is based on ‘leaving no child behind’, realizing ‘rights for all children in Malawi’.

  

How can you make a difference?

The Logistics Officer reports to the Supply and Logistics Manager for supervision and guidance, and is responsible for providing technical support to the management of all logistics, warehouse and transportation related activities within the Malawi country office. This will include planning, monitoring of 3PL performance, timely customs clearance, transportation and warehousing. The Logistics Officer will also be responsible to work with identified Implementing Partners to assist in improving logistics operations through capacity building activities.

Currently, the Malawi Country Office is operating under a matrix-management model, where individuals will have more than one reporting line. While this particular position is not currently “matrixed”, it is possible that this may change depending on programme needs.

Summary of key functions/accountabilities:

  1. LEAD LOGISTICS AND WAREHOUSING OPERATIONS
  • Responsible to manage logistics related activities for the Country Office, in accordance with UNICEF rules and regulations, and in the most effective and efficient manner.
  • Responsible for providing technical support to the analysis of all the key logistics related data and provide recommendations to the office on management of logistics related activities.
  • Undertake the contract management of the 3PL, ensuring that they are meeting all agreed Service Level Agreements.
  1. DELIVERY AND EMERGENCY RESPONSE
  • Participate in the planning, implementation, monitoring and evaluation of the logistics activities within Malawi UNICEF, including establishment of performance indicators, and assessment of fit for purpose warehousing and transportation operations.
  • Analyze supply dashboards, implementation rates of key performance indicators and supply information/data from various systems and conduct root cause analysis of supply chain bottlenecks and challenges, with a view to drive improvements and ensure efficient and effective supply chains for children.
  • Participate in the development of an emergency supply & logistics strategy based on risk assessment analysis and programme assumptions.
  • Ensure an emergency supply and logistics preparedness action plan for the CO is established in line with Core Commitments for Children in Humanitarian Action (CCC), and implemented (establishment of relevant LTAs and frame agreements for emergency response, prepositioning of stock, and training of staff in the Country Office).
  • Responsible for helping coordinate all emergency response logistics related activities and provide up to date timely information to the Country Office.
  1. COLLABORATION WITH PROGRAMME AND IMPLEMENTING PARTNERS
  • In collaboration with supervisor, develop close collaboration with programme sections through involvement in programme design, planning, and preparation for implementation of supply components as well as monitoring and evaluation. Establish accountability framework with programmes, for delivery of results for children.
  • Prepare supply documentation to facilitate input to donor dialogue, and support development of supply components of proposals to donors including budgeting and use of innovative financing mechanisms for supplies, services and construction works.
  • Support assessment of and collaboration with implementing partners including civil society, establishment of Programme Cooperation Agreements (PCAs), and monitoring of supply components under Harmonized Approach to Cash Transfers (HACT).
  • Participate in events/meetings that build partnerships and collaborative relations with Government, UN organizations and bilateral counterparts in supply and logistics activities including harmonized and collaborative procurement.
  1. TECHNICAL AND ADVISORY SUPPORT TO GOVERNMENT/NATIONAL SYSTEMS
  • Provide input to promoting of supply chain strengthening and change management initiatives with governments and partners, to ensure efficient and effective supply chains for children.
  • Provide input to capacity development initiatives in the area of supply chains for children, in close collaboration with supervisor and programme colleagues. Support supply components of health systems strengthening as might be relevant in the country context.
  • Prepare relevant supply reports to facilitate advisory support to Governments/national systems in defining and determining supply solutions for children, such as use of procurement services; supply financing solutions; local market development; private sector engagement.
  1. INNOVATION, PRODUCTS AND MARKETS
  • Contribute to pilots and support the actual roll-out of new products and services, in close collaboration with supervisor and Supply Division, including applications related to logistics and inventory management.
  • Support initiatives for promote critical thinking, innovative approaches and good practices on supply chain management within the organization as well as with externals to ensure effective and efficient supply chains for children.
  • Further to analysis of supply spend and related procurement strategies, support initiatives to ensure local market development where relevant.

 

To qualify as an advocate for every child you will have…

  • First university degree in Business Administration, Management, Economics, Supply Chain Management, Logistics, Procurement, Contract/Commercial Law, International Development, Health or related social science field, or relevant first-level university degree (Bachelor’s) in conjunction with a valid relevant professional certification is required.
  • A minimum of one years of relevant experience, at the national and international levels, in logistics and warehouse management, and/or other directly-related technical fields is required.
  • **A postgraduate diploma from an internationally recognized Chartered Institute, in conjunction with at least five (5) years of relevant work experience in logistics and warehouse management and/or other directly-related technical field, may be taken in lieu of a first university degree.
  • Understanding of development and humanitarian work is required.
  • Emergency experience an advantage.
  • Health supply chain management experience an advantage.
  • Fluency in English and a local language is required.

 

 For every Child, you demonstrate…

UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.

The functional competencies required for this post are:

  • Analyzing (I)
  • Applying technical expertise (I)
  • Planning and Organizing (II)
  • Coping with set-back and pressure (I)
  • Following Instructions and Procedures (I)

View our competency framework at:

http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

PLEASE NOTE: THE VACANCY IS OPEN FOR UN STAFF MEMBERS ONLY

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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  • Organization: UNICEF - United Nations Children’s Fund
  • Location: Lilongwe (Malawi)
  • Grade: NO-A, National Professional Officer - Locally recruited position - Junior level
  • Occupational Groups:
    • Supply Chain
    • Logistics
  • Closing Date: 2018-09-10

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