Coordinate and facilitate the programme teams to prepare proposals and reports for submission to institutional donors; maintain appropriate information systems; track the internal progress of proposals and reports; research new funding sources and support the Jordan Country Director in donor relationship management when required. Providing strategic support and review of all aspects of Medair’s proposals, the Jordan PFM plays a key role in grant management. This role has a particular focus on the Jordan country programme but may from time to time include assistance to other countries in the Middle East Region.

Medair has been present in the Middle East Region in response the Syrian Crisis since 2012, with ongoing operations in Jordan and Lebanon, in northern Iraq since 2014 and in Syria since early 2015. Regionally, Medair takes a multi-sector approach wherever possible and has existing programmes in Health and Nutrition, Shelter, WASH and Cash/NFIs, focussing on the emergency needs of the Syrian refugees and Syrian and Iraq internally displaced persons (IDPs), as well as the needs of vulnerable host communities.

Field based position in Amman, Jordan.

This is a field-based position and working and living conditions may be very different to that previously experienced.

September 2018. Full time, 12 to 24 months.

Donor Relations Management

• Coordinate and  facilitate  the  drafting  and  presentation  of  all  proposals,  operational  and  financial reports related to the Jordan programme. Prepare and manage timelines for preparing proposal and report submissions, provide templates, guidelines and donor- specific advice to ensure that all involved staff members are aware of their needed contributions.
• Support the Jordan Country Director in maintaining efficient donor relationship management (e.g. tracking current donors, future opportunities, contact details and disseminating information)

Communication

• Ensure that best practice is communicated, followed and shared in all aspects of grants management.
• Support the Country Director and Deputy Country Directors to develop, network and maintain good relations with the in-country representatives of relevant funding partners in order to secure funding for the assigned programmes, as required.

Programme Management

• Support the development of a sustainable regional strategy and country strategies.
• Plan and implement regional meetings, exchanges and facilitate collaboration, as required.
• Provide support, coaching and cover for other PFM roles within Medair as required.

Financial Management

• Develop and manage the regional base (office) budget and monitor expenditure, on behalf of the Regional Representative.

Grant Management

• Coordinate and track institutional donor proposals and reports, managed by the Jordan Country Director and in consultation with other senior field managers, HQ staff and the Head of Country Programmes (HCP).
• Maintain an overview of the assigned programme’s relationships with, and funding from Medair’s key
• institutional donors; providing analysis and information to senior management.

Management

• Contribute to  training  and  coaching  national  and  international  staff  within  the  assigned  country programmes on relevant programme funding topics and writing techniques, as well as institutional donor requirements specific to their programme.
• Contribute to internal Medair quality improvement projects and trainings as required.

Team Spiritual Life

• Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
• Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
• Encouraged to join and contribute to Medair’s international prayer network.

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.

• University degree  in  a  relevant  subject  such  as  Management  /  Development  Studies  /  Business
• Administration or in a relevant technical subject.
• Strong working knowledge of English (spoken and written).

  Everyone who works as an Internationally Recruited Staff in one of our field programmes must first successfully complete the Medair ROC. Read more for information, dates and related costs.

• 1 year post-qualification experience in a complex humanitarian emergency.
• At least 1 year of management experience.
• At least 2 years’ experience in a programme funding or grant-writing role.
• Experience in dealing with donors and government officials.
• Excellent interpersonal, communication and networking skills; manage relationships with donors.
• Numerate and able to work with project budgets, financial reports and financial management systems.
• M&E experience; experience of maintaining grant management systems.
• Knowledge of Humanitarian Essentials, Sphere and HAP Standards, guidelines and protocols.
• Team-player with good inter-personal skills; Problem solver, dynamic and mature.