National Information Management Officer, Kramatorsk (UNOCHA)
The National Information Management Officer works under direct supervision of the International Information Management Officer (IMO), supporting the information management activities of the UN OCHA Office in Ukraine. The National Information Management Officer will ensure data collection, processing, analysis and visualization, including mapping. S/he will also be responsible for providing information management coordination support to sector partners working in Ukraine.
Duties and Responsibilities
- Implementation of Information Management systems and strategies;
- Support to IM database development and data analysis;
- Effective functioning of OCHA Office in Ukraine software packages;
- Facilitation of knowledge building and inter-sector knowledge sharing.
- Manage information to support UN OCHA and the United Nations system, as well as partner organizations, prevent, mitigate, manage, and recover from humanitarian disasters and emergencies;
- Develop and maintain humanitarian information management applications specific to Who-does-What-Where, common operational datasets, contacts information, and online content management system;
- Maintains good relationships with statistics offices and geographic departments of Ukraine regions to promote data sharing and transparency;
- Develop strong links with information management focal points in other organizations to help sectors identify their priority information requirements and to promote coordination and information sharing among organizations;
- Maintain the primary data and information elements that are required internally and externally to support inter-sector coordination and humanitarian decision-making;
- Supports strategic and operational decision-making by processing and analyzing data and information and presenting it in the format most useful for analysis (e.g. reports, maps);
- Support in reference and thematic maps production to assist in the planning and decision making of emergency response operations;
- Provide basic graphics/design support for various presentations, as well as the layout of reports, and development of high quality visual products (typically these are: Info-graph, maps, tables, graphs, photos);
- Assist with the development and perform maintenance tasks for Humanitarian web solution in Ukraine;
- Provides training to UNOCHA staff on OCHA's information systems and standards;
- Support data preparedness activities in support of UN OCHA's response preparedness and contingency planning efforts;
- Establishes and maintains an information network at the national level to facilitate humanitarian information exchange and the promotion of data and information sharing protocols, in particular those developed and endorsed by the Inter-Agency Standing Committee;
- Support technical staff in the development of databases and other applications to support the collection and processing of context specific data (e.g.: affected population, displaced populations, demographic and vulnerability data, results of common rapid needs assessment etc.);
- Supports the advocacy, communication and reporting functions of the Office through the collection, processing, storage and retrieval of documents, including images, of emergencies and vulnerability, as well as relief operations;
- As required, organize and maintain OCHA’s internal file management system;
- In collaboration with the Information Services Section (ISS) and the Field Information Services Unit (FISU), apply global information management standards, policies and procedures to support related activities within the Office;
- If required, deploys for a period of several weeks to affected regions in Ukraine to assist the set-up of emergency information management structures and tools;
- Maintains a catalogue of coordination products, including meeting schedules, contact lists and related information products;
- Any other tasks as required by UNOCHA.
- Demonstrates integrity by modeling the UN’s values and ethical standards;
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
- Building Strategic Partnerships. Level 1.1: Maintaining information and databases. Analyzes general information and selects materials in support of partnership building initiatives;
- Promoting Organizational Learning and Knowledge Sharing. Level 1.1: Basic research and analysis. Researches best practices and poses new, more effective ways of doing things;
- Job Knowledge/Technical Expertise. Level 1.1: Fundamental knowledge of processes, methods and procedures. Understands the main processes and methods of work regarding to the position. Identifies new and better approaches to work processes and incorporates same in own work. Strives to keep job knowledge up-to-date through self-directed study and other means of learning. Demonstrates good knowledge of information technology and applies it in work assignments;
- Promoting Organizational Change and Development. Level 1.1: Presentation of information on best practices in organizational change. Demonstrates ability to identify problems and proposes solutions;
- Strategic Alignment of Management Practice (HQ & RSCs). Level 1.1: Collecting information, identifying best practice. Gathers information on best practices in the relevant management practice in his/her area of responsibility;
- Design and Implementation of Management Systems. Level 1.1: Data gathering and implementation of management systems. Demonstrates a practical knowledge of databases and other information management systems and best technology practices;
- Client Orientation. Level 1.1: Maintains effective client relationships. Reports to internal and external clients in a timely and appropriate fashion. Organizes and prioritizes work schedule to meet client needs and deadlines;
- Promoting Accountability and Results-Based Management. Level 1.1: Gathering and disseminating information. Gathers and disseminates information on best practice in accountability and results-based management systems;
- Communication. Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed;
- Client Orientation 2. Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client;
- Technological Awareness. Keeps abreast of available technology. Understands applicability and limitations of technology to the work of the office. Actively seeks to apply technology to appropriate tasks. Shows willingness to learn new technology.
Required Skills and Experience
- Advanced university degree (Master's degree or equivalent) in information systems, information science, engineering, disaster and emergency management, or related area is required. Bachelor degree with additional 2 years of relevant experience can be accepted in lieu of Master’s degree.
- Up to two years of progressively responsible experience in managing information including experience with ArcGIS, MapInfo or other GIS tools. Support to management of hardware and software platforms, knowledge of Windows-based packages/applications, and database development is an advantage;
- Knowledge of Drupal, PHP, ASP programming and format encoding is an advantage;
- Experience in graphic design, multimedia and products branding an advantage;
- Experience in the design and development of surveys, including user requirements, form design, survey implementation, data entry, data cleaning and analysis an advantage;
- Ability to communicate with technical as well as non-technical people;
- Ability to prioritize multiple tasks within an environment where many interruptions occur;
- Ability to work with multi-cultural teams and international professionals;
- Availability and fitness for travel within Ukraine;
- Ability to work under stress and under tight deadlines.
- Fluent written and spoken Russian/Ukrainian and English.
Important applicant information
All posts in the GS categories are subject to local recruitment.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
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- Organization: UNDP - United Nations Development Programme
- Location: Kiev (Ukraine)
- Grade: NO-A, National Professional Officer - Locally recruited position - Junior level
- Information Technology and Computer Science
- Documentation and Information Management
- Humanitarian Aid and Coordination
- Closing Date: 2018-09-12