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Chief Planning, Monitoring & Evaluation, Fixed Term Appointment, P-4, Khartoum, Sudan

Khartoum (Sudan)

Looking for a Chief of Planning, Monitoring & Evaluation who is accountable for the accomplishment of the following overall end-results through undertaking programme planning, monitoring and evaluation (M&E), exercising a oversight and coordination role, and providing guidance on programme performance and situation monitoring. The position advices in policy and strategy development, in the oversight of the implementation of M&E recommendations and supports the UN country team’s efforts in the attainment of the SDGs.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, www.unicef.org/sudan

Sudan is a huge country, more than four times the size of Sweden and the third largest in Africa—even after South Sudan was carved out in 2011. Sudan has a lot of land and resources, a population of 40 million and a history that predates the Nubian kingdoms established along the Nile River around 4,000 BC.

Sudan’s children make up half of the total population, and the past two decades have seen their lives improve. Fewer boys and girls are dying before their fifth birthday. Primary school attendance is increasing. Immunization coverage is high and the country remains polio free.

Still, millions of children continue to suffer from chronic conflict, from seasonal natural disasters and disease outbreaks, from under-investment in basic social services. Sudan ranks as one of the worst in the world for malnutrition, and three million of its school aged children are not in the classroom.

How can you make a difference?

Purpose for the job

The Chief of Planning, Monitoring & Evaluation is accountable for the accomplishment of the following overall end-results through undertaking programme planning, monitoring and evaluation (M&E), exercising oversight and coordination role, providing guidance on programme performance and situation monitoring. The position advices in policy and strategy development, in the oversight of the implementation of M&E recommendations and supports the UN country team’s efforts in the attainment of the SDGs.

1. The Country Office has accurate, coherent and reliable, up to date information disaggregated by sex on,

  • the situation of children’s and women’s rights;
  • the performance of UNICEF-supported programmes including their relevance, efficiency, effectiveness, and sustainability, and in emergency contexts, their coverage, coordination and coherence;   

2. The delivery of valid and reliable information on the attainment of the SDGs and national goals, and on the performance of UNDAF and UN-supported programmes; and

3. National and sub-national, monitoring, evaluation and research capacities are strengthened, with special attention to the gender equity and equality and the interest, concern and participation of primary stakeholders.

4. Data and evidence are generated and used to catalyze partnerships and collaborative relationships on advocacy and actions needed for promoting equity and the advancement of the rights of the children.

5. Country Office Performance including grants management, DCT liquidation and HACT quality assurance are systematically monitored and data for key indicators is collected, analyzed and made available to management and the Country Management Team.

6. Support the office’s active engagement in innovations initiatives, seeking out opportunities for innovative solutions to programmatic challenges, and developing and scaling user-centred products in support of programme monitoring and delivery.

III. Key functions, accountabilities and related duties/tasks (Please outline the key accountabilities for this position and underneath each accountability, the duties that describe how they are delivered. Please limit to four to seven accountabilities)

  • Programme Planning

Ensure that the Country Office and national partners develop an evidence based and coherent programme plans.

Duties & Tasks

  • Provide technical and coordination support for the implementation of the situation analysis to establish a comprehensive and current data and information for program development planning, management, monitoring and evaluation.
  • Provide technical support to management throughout the process of program formulation, planning and preparation of the Country Program ensuring harmonization of approaches and alignment with the UNICEF Strategic Plan, corporate guidelines, policies/procedures and regional and national priorities.
  • In close coordination with management, provide technical and quality assurance support in the development of the Annual Workplans, Annual Management Plans, as well as the preparation and stock-taking of periodic programme reviews including Annual Reviews, Mid-term Reviews and revisions of the Programme Strategy Notes. 
  • Integrated Monitoring, Evaluation & Research   

Ensure that the Country Office and national partners use a well-prioritised and realistic plan of research, monitoring and evaluation activities that will provide the most relevant knowledge, evidence and strategic information, including tracking and assessing UNICEF’s distinct contribution. 

Duties & Tasks

  • Provide technical guidance and oversight in the planning and establishing the major research and monitoring and evaluation activities in multi-year and annual PRIME/IMEP.
  • Make professional contributions to and provide technical assistance for the planning and establishing the major research, monitoring and evaluation objectives, priorities, and activities in UNICEF’s multi-year and annual IMEP/PRIME, in consultation with child-rights and implementing partners.
  • Likewise, support the development of UNDAF work plans and M&E Plans from a sound results-based programming process.
  • Identify the M&E objectives, priorities, and activities required for effective CO and partner Emergency Preparedness and Response Plans,
  • In humanitarian response situations, within the first month, draft and recommend a simple one-month data-collection plan to cover key data gaps as required for the initial emergency response. 
  • After the initial humanitarian response, support management of the medium-term response with a revised PRIME/IMEP

 3.  Situation Monitoring and Assessment 

Ensure that the Country Office and national partners have timely and accurate measurement of change in conditions in the country or region, including monitoring of socio-economic trends and the country’s wider policy, economic or institutional context, to facilitate planning and to draw conclusions about the impact of programmes or policies.

Duties & Tasks

  • In coordination with other stakeholders, support the collection of Sustainable Development Goal (SDG) and other key social development indicators (through MICS or other surveys) to improve national planning.
  • Support partners in the establishment and management of national statistical databases, ensuring that key indicators are readily accessible by key stakeholders. Potential uses include the Situation Analysis, Common Country Assessment, Early Warning Monitoring Systems, and Annual Programme and Mid-Term Reviews. 
  • Develop a Situation Monitoring and Assessment system owned by all key partners which supports the preparation of country level statistical and analytic reports on the status of children’s and women’s rights issues; and which allow,  when opportunities emerge, to influence developmental and social policies.  To include technical support to global reporting obligations including national reports on progress toward the SDGs, and toward CRC and CEDAW fulfilment. Employ innovative approaches to data collection and monitoring.
  • In humanitarian response situations, provide professional support for one or more rapid assessments (inter-agency or independently if necessary) to be carried out within the first 48-72 hours, working in close collaboration with the humanitarian clusters partners. Ensure that the accountability for the affected population is taken into account in data collection and information management.

4.  Programme Performance Monitoring 

Ensure that the Country Office has quality information to assess progress towards expected results established in annual work plans, annual management plans and the performance score card.

Duties & Tasks

  • Provide technical support to ensure that a set of programme performance indicators is identified and adjusted as necessary, with inputs of all concerned partners to assess progress towards expected annual and multi-year results in the context of the multi-year and annual IMEP/PRIME, the Annual Management Plan and Annual Work Plans, as outlined in the Programme Policy and Procedures Manual).  
    • Coordinate with partners to ensure that monitoring systems are properly designed, and that data collection and analysis from field visits are coordinated and standardised across programmes to feed into to programme performance monitoring, with special attention to humanitarian response. Employ innovative approaches to data collection and monitoring.
    • Drawing on monitoring and analysis of key program performance and management indicators, provide professional input to management reports, including relevant sections of the annual reports.
    • Provide technical support to Management to ensure that key annual programme and score card indicators are tracked and analysed with the contribution of implementing partners, and provided regularly to the Country Management Team/ Senior Management Team for effective programme and management decisions.
    • Provide oversight and guidance to ensure that data collection and analysis from field visits is coordinated and standardized across programmes to feed into to programme performance monitoring and risk management.

5.  Evaluation

Ensure that UNICEF-supported evaluations are designed and implemented to established UN quality standards, and the results are disseminated in a timely fashion to stakeholders in order to improve programme performance and contribute to wider learning.

 Duties & Tasks

  • Technically support programme partners to formulate Terms of Reference and evaluation designs of high quality, when relevant drawing on the know-how of knowledge institutions, in compliance with the organization’s programme evaluation policies and guidelines.

 Monitor and ensure the quality of the field work and data management during the implementation phase, and the quality of the analysis and ease of understanding during the report writing phase.

  • Disseminate evaluation findings and recommendations to the intended audiences in user-friendly methods.  In particular, to ensure that effective participatory feedback is provided to community and civil society stakeholders. 
  • Monitor and ensure that a management response to the findings and recommendations of the evaluation is completed, recorded, and followed up for implementation.  Most specifically, ensure that evaluation recommendations are submitted to the Country Management Team and follow-up actions recorded in CMT minutes. Submit electronic copies of all evaluations to NYHQ via the Evaluation Data Base web portal, with full accompanying documentation. 
  • Provide technical support to Management for the implementation of evaluation recommendations and the appropriate integration of lessons learned in programme activities. 

6.  M&E Capacity Building and Innovations

Ensure that the monitoring and evaluation capacities of Country Office staff and national partners – government and civil society – are strengthened enabling them to increasingly engage in and lead monitoring and evaluation processes.

Duties & Tasks 

  • Promote the awareness and understanding of the shared responsibility of M& E function among all staff members through communication, training, learning and development activities organization-wide.
  •  In close collaboration with partners, ensure that an M&E capacity building strategy for UNICEF/UN staff national partners and institutions exists in the context of the IMEP/PRIME, or UNDAF M&E plan.  Pay particular attention so the capacity needs of national partners such as professional evaluation associations will be strengthened by involvement in evaluation processes and possibly through specific capacity building initiatives.
  • Collaborate to implement capacity building strategies as a joint commitment with other developmental partners. Utilize a range of appropriate skills building strategies including self-learning, seminars and workshops and practical experience in order that UNICEF and UN staff have the basic knowledge and skills in understanding and applying new M&E policies, tools, methods to fulfil their responsibilities. Similarly, design and implement strategies suited to the skills needs of national partners. 
  • Actively seek partnerships with knowledge institutions inside and outside Sudan for the identification of capacity gaps and development of strategies to address them.
  • Spearhead office’s efforts in actively engaging in local and global innovations initiatives, seeking out opportunities for innovative solutions to programmatic challenges, and developing and scaling user-centred products in support of programme monitoring and delivery 

To qualify as an advocate for every child you will have…

  • An advanced university degree (Master’s or higher) in one of the following fields: social sciences, statistics, planning development, planning, or another relevant technical field.
  • A minimum of eight years of professional work experience in programme development and implementation including monitoring and evaluation activities.

    At least one instance of exposure to emergency programming, including preparedness planning. Active involvement in a humanitarian crisis response programme preferred.

  • Developing country work experience and/or familiarity with emergency is considered an asset.
  • Fluency in English is required. Knowledge Arabic language is an asset.

For every Child, you demonstrate…

UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.

The technical competencies required for this post are….

View our competency framework at

http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

Remarks:

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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  • Organization: UNICEF - United Nations Children’s Fund
  • Location: Khartoum (Sudan)
  • Grade: P-4, International Professional - Internationally recruited position - Mid level
  • Occupational Groups:
    • Monitoring and Evaluation
    • Operations and Administrations
    • Managerial positions
  • Closing Date: 2018-09-12

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