Logistics Officer P3 (Funds Management) - Sana'a, Yemen
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
KEY ACCOUNTABILITIES (not all-inclusive)
- Manage Supply Chain cost planning efforts in the Country Office
- Review Supply Chain cost planning, budgeting and funds management requirements and processes and regularly report to Head of Supply Chain
- Contribute to development of Country Office supply chain network design and planning, specifically focusing on cost planning and management
- Jointly with the Head of Supply Chain monitor changes in the operational circumstances and delivery demands, analyze and take action, or recommend actions to be taken, to impact Supply Chain costs and/or funds status
- Perform, or prompt as appropriate, adjustment actions in Supply Chain costs planning and budgeting. Advise on required actions necessary to improve Logistic/Supply Chain cost-efficiencies and effectiveness if/when appropriate/ required
- Ensure appropriate Supply Chain funds utilization, which includes review, verification and approval of Supply Chain cost matrices and validate against project budgets, procurement strategies, contract documentation and optimal transport rates making recommendations for changes as required.
- Perform regular reconciliation of funds and expected Supply Chain operational requirements and advise management on the usage of funds minimizing potential shortfalls or surpluses
- Monitor timely recording of commitment in SAP, Logistics services payment process; Ensure accurate Supply Chain funds tracking during project closures and subsequent transfers of resources
- Ensure delivery of regular and ad-hoc costs and funds utilisation reports, analysing operationally relevant trends
- Develop and enhance the Supply Chain costs/funds/expenditure planning and tracking system in the Country Office, in addition to SAP or other WFP standard systems in place. Ensure appropriate SOPs and internal controls are in place.
- Ensure compliance with WFP Logistics and funds management policies, rules, regulations and procedures
- Ensure the quality of data from WFP supply chain sources for the purposes of audit support and compliance operational performance monitoring and evaluation.
- Contribute to the preparation of project related Supply Chain/Logistics Plans and similar documents, funding proposals and fund status reports;
- Participate in Local Project Review Committee including reviews related to Cooperating Partner Field Level Agreements
- Prepare cash forecast in line with logistics operational plan to respond promptly to Supply Chain financial obligations
- Liaise with other units of the Country Office, Head of Supply Chain and the Country Director to ensure best use of Supply Chain funds and overall project funds
- Maintain close contacts with other Supply Chain players ensuring that supply chain costs and funds utilization trends and management is in line with the CO’s Supply Chain strategies and operational solutions
STANDARD MINIMUM QUALIFICATIONS
Education: Advanced University degree in Transport Economics, Supply Chain, Logistics, Engineering, Business Management, or other related field, or First University degree with additional years of related work experience and/or training/courses.
Language: Fluency (level C) in English language. Intermediate knowledge (level B) of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or WFP’s working language, Portuguese.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
- At least 5 years of relevant professional experience
- Experience preparing and managing transport and project budgets
- Proven ability to provide analytical support and recommendations for operational costs and funds utilization optimization
- Operational experience with integrated transport/supply chain operations
- Excellent knowledge of software such as Excel, and knowledge of SAP
- Experience in handling financial and accounting policies and procedures
- Experience managing teams
- Good communications skills both written and spoken
- Proven ability to build and maintain effective work relationships with technical counterparts, managers and staff within HQ/regional/country office.
TERMS AND CONDITIONS
The selected candidate will be employed on a fixed-term contract with a probationary period of one year. This role is eligible for Rest and Recuperation (R&R) scheme.
WFP offers an attractive compensation and benefits package, including basic salary, post adjustment, relocation entitlement, travel and shipment allowances, 30 days’ annual leave, home leave, an education grant for dependent children, pension plan and medical insurance. For more details please visit icsc.un.org.
DEADLINE FOR APPLICATIONS
8 September 2018
Female applicants and qualified applicants from developing countries are especially encouraged to apply
WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
- Organization: UN WFP - World Food Programme
- Location: Sanaa (Yemen)
- Grade: P-3, International Professional - Internationally recruited position - Mid level
- Supply Chain
- Closing Date: 2018-09-09