The Programme Officer supports monitoring and implementation in execution of projects as part of Programme Implementation Unit, supports the planning and management of the various projects under the Montreal Protocol and Chemicals programme. The Programme Officer coordinates with the National Project Manager(s)/Project Manager(s). He/ She also guides other support staff of the Project Management Unit. The Programme Officer works in close collaboration with the operations, programme and project Teams for resolving complex project-related issues and ensure smooth and effective implementation.
Duties and Responsibilities:
The Programme Officer will be based at New Delhi and shall work under the guidance and direct supervision of the Head, Chemicals and Waste Management. The Programme Officer is primarily responsible for effective implementation of various projects under the programme. As this is a full-time position, s/he cannot hold any other job/assignments during this assignment.
The incumbent will perform duties with respect to the following to ensure effective implementation of the projects
•Management and implementation of projects
•Monitoring and reporting for projects
•Support in creation of strategic partnerships and implementation of the resource mobilization strategy
•Facilitation of knowledge building and knowledge sharing.
1. Management and implementation of projects:
•Ensure consistency and integration among the various programme elements and related activities provided or funded by various sources;
•Ensure smooth implementation of the Montreal Protocol and Chemicals projects in accordance with the project documents and UNDP’s procedures
•Contribute to the development of the projects annual work plans and the corresponding budget;
•Assist in Initiation of a project, entering project into Atlas, preparation of required budget revisions, procurement requirement, etc
•Ensure total accuracy and the highest level of transparency in the management of the project financial resources in accordance with UNDP rules and regulations
•Develop system to have proper control of the supporting documents for payments, review of projects and Financial Reports.
•Ensure implementation of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas.
•Take timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
•Establish a trusting relationship with all relevant stakeholders including relevant ministries, government agencies, and all project partners as well as UNDP regional technical team for GEF projects;
•Responsible for coordination and follow-up of project activities with other partners, governmental and non-governmental organizations involved in the projects to ensure timely provision of inputs and achievement of outputs and deliverables;
•Provide technical input to the project activities where appropriate;
•Provide guidance to the executing agencies/consultants on routine implementation of projects, tracking use of financial resources.
•Coordinate with and provide necessary support to the respective project management units (PMUs) for smooth, effective and timely implementation of projects.
•Analyse the situation in project(s) implementation, identify operational and financial problems, develop solutions.
2. Monitoring and reporting of projects
•Prepare and support audit of projects and comply with audit recommendations.
•Monitor performance indicators/ success criteria, targets and milestones of the projects.
•Prepare reports of relevant project(s) progress and issues in implementation of the projects;
•Ensure projects compliance with internal quality assurance (QA) protocols and timely update on internal system.
3. Support in creation of strategic partnerships and implementation of the resource mobilization strategy:
•Assist in analysis of information on donors, preparation of donor’s profile and database, establishment of contacts with donor counterparts.
•Track and reporting on mobilized resources.
4.Facilitation of knowledge building and knowledge sharing:
•Organize trainings for the operations/ projects staff on programme.
•Assist in documenting and disseminating lessons learned and best practices derived from the project activities.
•Develop/finalize communication/publicity materials for the projects e.g. posters, brochures, newsletters, etc
•Contribute to knowledge networks and communities of practice.
•Perform any other tasks consistent with the level of the post and/ or assigned by the Head, CWM, UNDP