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Admin Assistant

Islamabad (Pakistan)

 

IMPORTANT NOTICE\: Please note that Closure Date and Time displayed above are based on your personal device's date and time settings.

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FAO is committed to achieving workforce diversity in terms of gender and nationality.

Persons with disabilities are equally encouraged to apply.

All applications will be treated with the strictest confidence.

The incumbent may be re-assigned to different activities and/or duty stations

depending on the evolving needs of the Organization 

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Organizational Setting
 

The position is based in FAO Representation in Islamabad, Pakistan. The main aim of the FAO country offices, which are headed by an FAO Representative, is to assist governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors and to use their environmental and natural resources in a sustainable manner.

 

Reporting Lines

 

Under the overall guidance of the FAO Representative in Pakistan, close collaboration with Assistant FAO Representative (Administration) the Admin Assistant will carry out the following tasks\:

 

Technical Focus

 
  • Conduct administrative support functions in relation to staff, office premises, furniture, equipment, vehicles and transport in accordance with FAO guidelines
  • Support the management in office administration / management.
Tasks and responsibilities
 
  • Conduct administrative support functions in relation to staff, office premises, furniture, equipment, vehicles and transport in accordance with FAO guidelines.
  • Maintain inventories of non-expendable items of furniture, equipment and vehicles
  • Ensure adequate maintenance of office premises, all equipment, security appliances and vehicles.
  • Ensure correct maintenance of vehicle log books and records of fuel and repair or maintenance by all drivers.
  • Provide general office support services to help ensure the smooth functioning of offices.
  • Review, record, route and/or process mail or other documents; gather pertinent background material; track and monitor follow-up action as required.
  • Arrange to keep a track of all incoming and outgoing correspondence including pouch/mail and ensure follow-up actions.
  • Supervise janitorial staff.
  • Timely processing of utility bills.
  • Perform other related duties as required.
 
 
 
 

 
 
 
 
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
 
 
Minimum Requirements
 
  • Graduate preferably in Administration or related field
  • Five years of progressively responsible administrative and office management experience
  • Good working knowledge of English and ability to work in multi-disciplinary and multi-cultural teams is essential.
  • Being a National of Pakistan
FAO Core Competencies
 
  • Results Focus
  • Teamwork
  • Communication
  • Building Effective Relationships
  • Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

  • Remain open to change and ability to manage complexity.
  • Ability to work and act under pressure and with discretion in multicultural environment.
  • Demonstrate capacity to plan, prioritize and deliver tasks on time to meet goals in a high pressure environment.
  • Maturity and confidence in dealing with high ranking official of government institutions, international institutions and non- government institutions.
  • Understanding of the purpose and functions of technical programmes, operational guidelines and programme/project management procedures, preferably those adopted by the United Nations or FAO would be considered
  • Working experience with UN and/or international organizations will be an asset;
Selection Criteria
 

Candidates will be assessed against the requirements listed above.


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 Please note that all candidates should adhere to FAO Values of Commitment to FAO,

Respect for All and Integrity and Transparency 

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ADDITIONAL INFORMATION
  • FAO does not charge a fee at any stage of the recruitment process (application, interview, processing).
  • Please note that FAO will only consider academic credentials or degrees obtained from an educational institution recognized in the IAU/UNESCO list.
  • Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications.
  • Candidates with acceptable language certificate/s should upload them when submitting their application. For details, visit http\://www.fao.org/3/I8446EN/i8446en.pdf
  • For other issues, visit the FAO employment website\: http\://www.fao.org/employment/home/en/
  • For further information on categories, contract duration and honoraria, please refer to the Conditions page.
 
HOW TO APPLY
 
To apply, visit the recruitment website at Jobs at FAO and complete your online profile. Incomplete applications will not be considered. Only applications received through the recruitment portal will be considered.
 
Vacancies will be removed from the recruitment portal at 23\:59 Central European Time (CET) on the deadline for applications date. We encourage applicants to submit the application well before the deadline date.
 
If you need help, or have queries, please contact\: iRecruitment@fao.org
 

FAO IS A NON-SMOKING ENVIRONMENT

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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  • Organization: FAO - Food and Agriculture Organization of the United Nations
  • Location: Islamabad (Pakistan)
  • Grade: Consultant - Contractors Agreement - Consultancy
  • Occupational Groups:
    • Operations and Administrations
    • Administrative support
  • Closing Date: 2018-09-19

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