Johannesburg (South Africa)
The United Nations World Food Programme (WFP) is recognized as the leading solution provider and partner in the struggle to end hunger and malnutrition and particularly for its efforts to reach those furthest behind first.
Being the frontline agency of the United Nations system that delivers innovative hunger solutions to 81 countries each day worldwide; WFP’s 14,800+ strong staff share a vision and commitment to end hunger by 2030. Tackling the causes - not just the symptoms – and operating in the remotest corners of the world, with all logistical means necessary, WFP’s results-focussed team provides nutritious and life-saving food and cash assistance when necessary. Bringing unrivalled experience and operating in the world’s most high profile, difficult environments, WFP upholds the humanitarian principles of humanity, integrity impartiality and neutrality.
In successfully achieving the Sustainable Development Goal 2 (SDG 2) i.e Zero Hunger by 2030, the WFP team actively fosters partnerships with governments, communities, local authorities, civil societies, other UN agencies and the private sector.
For more on WFP and what we do, please go to http://www.wfp.org/videos/zero-hunger.
• Set up, classify and maintain unit files on shared Admin Folder and hardcopies.
• Search for, retrieve, compile, assemble and archive a variety of statistical data from computer files, records, reports or from other sources for external use;
• Respond to a variety of enquiries from staff in the unit and elsewhere in the Programme and supply readily available information from office files, databases, liaising with other offices as appropriate;
• Update and track computer assisted processing of administrative actions;
• Assist in the preparation of administrative reports including external audit admin documents requirements;
• Check accuracy of simple calculations, coding, and data;
• Perform other related duties as required.
• Raise Purchase Requests on time and monitor conversion to Purchase Order (PO).
• Monitor and process invoices on the Invoice Tracking System.
• Process service entry sheets (SES)/goods received notes(GRN) in alignment with PO and perform invoice match on invoice tracking system (ITS).
• Monitor PO values and ensure sufficient funds for invoice processing.
• Reconcile all invoices against the POs.
• Prepare invoice reconciliation report monthly and distribute to Supervisor and related staff.
• Provide assistance to services such as travel, expense claims, document retrieval, inventory, etc
• Make travel arrangements, request travel itinerary advances and prepare travel documentation as required.
• Travel invoice tracking – provision to Supervisor weekly with clear timelines.
STANDARD MINIMUM QUALIFICATIONS
Currently studying towards a first/advanced university degree or recently graduated (within the past 12 months) in Administration or a relevant field. Must have completed at least 2 years of undergraduate studies.
TERMS AND CONDITIONS
- Interns receive a monthly stipend from WFP up to the maximum amount of US$1000 per month depending on the duty station of assignment.
- WFP is not responsible for living expenses, arrangements for accommodation, necessary visas and related costs.
- Depending on the duty station of assignment, WFP will reimburse travel ticket for candidates who are nationals of developing countries and are pursuing their studies in their home country.
- WFP will recognize candidates’ educational credentials from recognised institutions that have been certified by competent international or national authorities such as the United Nations Educational, Scientific and Cultural Organization (UNESCO) or Ministries of Education;
DEADLINE FOR APPLICATIONS
Internship Duration: 6 months
20 September 2018
- Organization: UN WFP - World Food Programme
- Location: Johannesburg (South Africa)
- Grade: Internship
- Operations and Administrations
- Closing Date: 2018-09-20