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INTERN - Administrative Project Assistant

Kiev

  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Kiev
  • Grade: Internship - Internship
  • Occupational Groups:
    • Operations and Administrations
    • Administrative support
    • Administration
    • Project and Programme Management
  • Closing Date: Closed

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

Background Information - Job-specific

In April 2017, UNOPS in close cooperation with the Sweden Police launched EU-funded project “Support to Police Reform in Ukraine” aiming at strengthening community policing in mid-sized towns in the Kyiv, Kharkiv and Lviv regions and support the reform of public order policing in Ukraine. The project includes refurbishment of 20 district police stations, delivery of specialized vehicles for police. Personal protective equipment for police officers, implementation of local initiatives (grants) for strengthening the partnership between police and communities.

Functional Responsibilities

Under the general supervision of the Project Manager, the intern duties include support to the project with implementation of the following activities

1. General administration:

  • Registry maintenance, contacts’ records and filing, and general services;
  • travel and events administration, administrative surveys, transportation services and insurance, space management, procurement of supplies;
  • minor translations of the documents e.g. information notes, letters and meetings’ protocols upon request;
  • organization of the project meetings, drafting the dissemination of the meeting minutes;
  • communication with project partners, including preparation of the reports, informational notes for project partners, letters, presentations etc.;
  • maintaining the project archive and records in line with UNOPS policies and practices;
  • Updating the project documents, including implementation plans, communication strategy, quality registers, HR plans, procurement plans etc.

2. Training components and learning elements:

  • Learn the structure, mechanisms, policies and practice areas of UNOPS;
  • Participate in dedicated trainings in-house and UNOPS online learning tools;
  • Participate in project and administration working groups.

3. Participation in missions or training courses:

  • The duties are Kiev-based. Missions outside Kiev region are not foreseen but are possible as allowed by UNOPS policies, if such support is required for assessment work.

4. Additional comments:

  • The internship is offered at part-time, allowing for flexibility with studies. The intern will work in UNOPS office in Kiev from Monday to Friday 50% part-time.

Education

The intern must at the time of application be enrolled in the final academic year of a second university degree program or higher at the Business Administration, Public Administration, Economics, Project Management, Social Work and Administration of related fields (Master’s or Ph.D.’s), or has graduated with a university degree in the mentioned fields (minimum Bachelor’s level) within three years of graduation.

Experience

Experience of working in a project environment will be an advantage.

Knowledge of Microsoft Office (including MS Word, Excel, and Power Point) is required. Knowledge of Microsoft Project desirable.

Candidates should have:

  • ability to work and thrive in a team environment,
  • strong problem-solving skills, ability to self-motivate and work productively,
  • possess working knowledge of office software, and excellent oral and written communication skills, 
  • attention to details, ability to multi-task performance, excellent communication skills,
  • ability to focus on the result, readiness to accept feedback for achievement the best results;
  • Commitment to UNOPS’ mission, vision and values, including cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Languages

Fluency in written and oral English and Ukrainian required. Knowledge of Russian desirable.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration - Internship

Contract type: Internship
Contract level: Internship
Contract duration: 6 months


This internship is not designed to lead to a staff position with UNOPS. Therefore, there should be no expectation of employment at the end of the internship.

Interns may be eligible for a monthly stipend  from UNOPS provided that they do not receive funds from other institutions. Further, if applicable, UNOPS may provide a one time travel lumpsum of 500 USD. However, they must make their own arrangements for accommodation, travel and necessary visa arrangements.

For more details about UNOPS internships please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Internships-and-volunteering.aspx

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time. 
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

PLEASE INCLUDE A COVER LETTER WITH YOUR DETAILED APPLICATION.
This vacancy is now closed.
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