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Budget Analyst

Mogadishu (Somalia)

Background Information - PSC

Peace and Security Centre

The UNOPS Peace and Security Centre (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. The Centre is responsible to administer, provide support and oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations. It is headed by the Director, who has the overall authority and accountability for the performance of the PSC on behalf of its clients.

UNMAS

United Nations Mine Action Service (UNMAS) is a division of the Office of Rule of Law and Security Institutions (OROLSI) in the Department of Peacekeeping Operations (DPKO). UNMAS is mandated by the United Nations General Assembly (RES/68/72) to ensure an effective, proactive and coordinated response to the problem posed by a wide range of explosive hazards. Legislative mandates also recognize UNMAS technical expertise in responding to threats posed by unsecured and unsafe conventional weapons and ammunition stockpiles. As an office within DPKO, UNMAS supports peacekeeping and special political missions in accordance with Security Council mandates. 

UNMAS as a component of the United Nations Support Office in Somalia (UNSOS) provides explosive hazard management capacities, including mitigation, to AMISOM as part of a logistical support package. Non-lethal tactical advice and analysis is delivered by UNMAS technical advisors located in each AMISOM Sector Headquarters and at AMISOM Force Headquarters, who support AMISOM planning and operations. UNMAS support includes both enabling (“operate in spite of IEDs”) and response (“defeat the device”). As a component of the UN Mission in Somalia (UNSOM) UNMAS also supports the Federal Government of Somalia, including the Somali Police Force, Somali Explosive Management Authority and National Security Advisor. 


Functional Responsibilities

Under the overall guidance and supervision of the Senior Program Officer, the Budget Analyst and interprets the financial rules and regulations and provides solutions to a wide spectrum of complex financial issues; he/she ensures effective and transparent utilization of financial resources and integrity of financial services. The Budget Analyst promotes a client-oriented approach consistent with UNOPS rules and regulations.

The budget Analyst works in close collaboration with the Programme, Operations, and project teams in the Regional Office or Operations/Project Centre, UNOPS HQ staff and Government officials ensuring successful delivery of budget services.

Functional Responsibilities

Summary of Key Functions 

The job holder supports in the following activities:

  • Implementation of operational strategies.
  • Timely budget preparation and Proper Monitoring and controls.
  • Provide resources required for budget Submissions and revisions.

1. Ensures implementation of operational strategies and adapts processes and procedures focusing on achievement of the following results:

  • Full compliance with the provisions of the UNOPS Financial Rules and Regulations, the Finance Manual and Finance and Budget Technical Instructions in all financial transactions, recording, reporting, etc;
  • Implementation of effective internal controls, resources management system and budget regulations;
  • Continuous analysis and monitoring of the financial situation in the Somalia Mine Action Programme;
  • Ensuring “Budget tolerance” on all Somalia Mine Action Programme Budgets;
  • Routinely monitors expenditure, financial encumbrances. Checks for unusual activities, transactions, and investigates anomalies or unusual transactions, requesting adjustments as needed;

2. Ensures timely budget preparation and Proper Monitoring and controls, focusing on achievement of the following results:

  • Determination of financial resources available for the yearly budgeting exercise
  • Review of budget submissions, regular analysis and reporting on the budget approvals and the delivery situation; monitoring of expenditures against budget allotments and reporting on variances;
  • Monitor and inform the management of the financial status of projects (including pending and approved budgets; contributions confirmed but not yet available for expenditure; contributions available for expenditure and contributions already expended);
  • Monitoring of expenditure levels against budget allotments; review and processing of a request for budget revision as required;
  • Continuous monitoring of budgetary allocations and take corrective actions and prepare budget revisions as needed;
  • Provides team members with timely information on the project and task budget ceilings, award budgets, expenditure, and funds available, as required;
  • Monitoring and advice to the Project Management Office(PMO)  on the financial status of projects and programmes (including pending and approved budgets; contributions confirmed but not yet available for expenditure; contributions available for expenditure and contributions already expended). for the Voluntary Trust Funds, Regular and Assessed Budget
  • Liaises with UNOPS PSC focal points for clarifications and specific advice on obligating arrangements and payments;
  • Attend meetings as required to present expenditure results and similar financial matters;
  • Review requisitions for goods and services certify the availability of the funding and ensure correct charging to the relevant account code.
  • Preparing briefing notes and statements on budget matters as required by the management;
  • Takes timely corrective actions on unposted or wrongly posted vouchers or wrongly created obligations;
  • Prepares a quarterly report of unliquidated obligations and agrees with action on these with supervisor;
  • Assists in the monitoring and progress review of projects and work plan;
  • Prepares periodic expenditure reports from UNOPS system.  Reports variances, and proceeds with timely corrections expenditure reversals as needed.
  • Prepares presentations, graphs, spreadsheets and various ad hoc reports relating to income, expenditure and other financial data based on instructions from the supervisor.
  • Timely corrective actions on misallocations of Purchase Orders not receipted in OneUNOPS.
  • Timely response to UNOPS HQ requests to resolve financial data issues.
  • Continually monitor termination of Purchase Orders no longer needed in all projects.
  • Coordination of the preparation of the Somalia Mine Action Programme budgets, regular analysis and reporting on the budget approvals and the delivery situation; monitoring of expenditures against budget allotments and reporting on variances.
  • Provide guidance on budget issues;
  • Reviews the obligation documents submitted by the functional units and maintain obligations/payments control register. Submit the request for reversing charges on a monthly basis. Prepares monthly reconciliation reports on the entries in the control register;
  • Ensuring proper maintenance of the Somalia Mine Action Programme financial accounts; preparation of financial records, statements and reports as required.

3. Provide support with respect to qualifying the resources required for budget submissions and revisions:

  • Analysis and revision of data with respect to the finalization of cost estimates and budget proposals, in terms of personnel and non-personnel requirements submitted by project managers and/or clients; review of budget proposals for reasonableness together with the PMO, consistency with the organizational goals and priorities.
  • Assist in the Identification of Somali Mine Action Programme budgetary requirements; guidance on guidelines for budget preparation, the format to be used in reflecting budget proposals and the procedures for submission to facilitate consolidation at the global level
  • Support the Project Management Office(PMO) and Support Services to ensure compliance with UNOPS financial rules and regulations, financial policies and procedures and that project budgets and revisions are prepared in accordance with established procedures and budgetary guidelines of the funding agency; project budget re-phasing processed accurately and punctually
  • Assist in reviewing and developing appropriate recommendations with respect to finalization of budget performance reports, analysing variances between approved budgets and actual expenditures
  • Perform any other duties assigned by the line supervisor commensurate with the incumbent’s experience and capacity
  • Discussion of concerns with the Project Managers and Sectional Heads when required so that timely corrective actions can be taken. Monitor budget implementation and determine/recommend reallocation of funds when necessary;

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education

  • Master’s Degree or equivalent in Finance, Business Administration, Public Administration, Economics or related field with 2 years of relevant experience; OR
  • A first-level university degree (Bachelor's Degree) or equivalent in Finance, Business Administration, Public Administration or Economics with 4 years of relevant experience is required.
Experience
  • Relevant experience is defined as experience in Finance, Business Administration, Public Administration, or Economics;
  • Experience in Financial Reporting, Budget Analysis and Preparation is required;
  • Experience in Budget Monitoring and Control is required; 
  • Familiarity with UN Financial Rules and Regulations is desired;
  • A general understanding of Mine Action is desired;
  • Computer literacy, with solid experience of using computers and office software packages (MS Office 2013 and/or newer versions) and advance knowledge in spreadsheet and database packages is required.
Languages
  • Fluency in English (writing, reading and speaking) is required.
  • Fluency in Somali (writing, reading and speaking) is required.
  • Knowledge of other UN official language is desirable.

Contract type, level and duration

Contract type: Local Individual Contractor Agreement
Contract level: LICA-9
Contract duration: Ongoing contract (Open-ended, subject to organizational requirements, availability of funds and satisfactory performance)

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx 


Additional Considerations

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • Work-life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This Policy applies to UNOPS personnel on all contract types across the globe.
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information - UNOPS

UNOPS supports the successful implementation of its partners’ peace building, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale. 


Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Mogadishu (Somalia)
  • Grade: LICA-9, Local Individual Contractors Agreement - Junior level
  • Occupational Groups:
    • Banking and Finance
    • Operations and Administrations
  • Closing Date: 2018-10-06

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