Senior Officer Logistics
Marsabit (Kenya) | Kenya
Concern Worldwide is an international non-governmental humanitarian organization dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries.
Applications are invited from suitably qualified Kenyan nationals for the following position:
*Senior Officer Logistics*
Reports to: Base Manager Marsabit
Direct Reports: Driver
Job Location: Marsabit
Starting Salary of the Pay Grade - Kes 108,870
Fixed Term One (1) Year Contract renewable subject to availability of funds and performance
Medical Cover (Principal + 2 Dependants)
Group Life Assurance Cover
Group Personal Accident Cover
To oversee the transport function for Concern Marsabit, Kenya and assist with all logistics functions when required. The Senior Logistics Officer will ensure that the transport function adheres to Concern Worldwide transportation guidelines as per the Concern Global Transport and Fleet Manual and will ensure that Concern is compliant with all local transport requirements and regulations. S/he will also when the need arises, assist with management of Concern Marsabit’s procurement activities and shall ensure that all logistics staff adhere to all Concern Logistics procedures and best practices at all times.
Main Duties & Responsibilities:
• Implementation of Concern’s Transport Policy and Global Transport and Fleet Manual in Concern’s areas of operation and ensure all is in line with local laws.
• Along with the Logistics Officer (Procurement) ensure all procurement is in line with local laws and guidelines stipulated in the Concern Procurement Manual.
• Ensure all staff are versed in all guidelines and procedures as per Concern Worldwide Procurement, Warehouse and Transport Manuals.
• Scheduling and planning the use, movement, maintenance and repair of vehicles / motorbikes and thereby facilitating the most cost effective delivery of transport services to Concern’s programmes in Kenya.
• Reports: Ensuring the completion and compilation of the Monthly Transport Reports for both Concern vehicles and all rental vehicles. These reports will include analysis of transport performance across the country programme including fuel analysis and all KPI’s.
• Staff Management: Assist the Base Manager with managing Concern Drivers in Marsabit and liaise with drivers based in field locations at all times including managing their work schedules.
• Fuel, oil and lubricant management: Ensuring the correct and controlled issuing of fuel, oil and lubricants according to existing Concern logistics procedures.
• Ensure all controls and management are adhered to in programme areas where fuel is issued either from a local contracted garage or where Concern fuel storage is in operation.
• Authorizes all fuel issuing vouchers
• Management of Concern’s vehicle/motorbike spare parts according to agreed procedures (where applicable) ensuring that all storage in line with guidelines stipulated in the Concern Warehouse and Commodities Manual.
• Vehicle Servicing Management. Along with the Head Driver manage and keep track of all vehicle service schedules. Reports include job card summary reports - updating all job cards for work carried out on all vehicles / motorbikes, Spare Parts stock reports (where applicable).
• Assist the Logistics Officer with the planning of procurement of spare parts, fuel and other transport requirements.
• Maintain transport records for all vehicles in accordance with Concern and donor requirement.
• Ensuring that all Concern transport forms are in use in Marsabit and Concern’s programme areas and that all forms are accurately completed at all times according to agreed timelines and procedures.
• Carrying out regular visits to the programme location to monitor logistics systems.
• Assist with any other logistics activities when the need arises in Marsabit.
Responding to Emergencies:
· Participate and contribute as necessary towards Concern’s Emergency response as and when necessary
· Comply with Concern’s health, safety and security guidelines during emergencies
Concern Code of Conduct & Associated Policies
· Adhere to the standards of conduct outlined in the Concern Code of Conduct & Associated Policies
· A degree in Logistics, Operations Management, Business Administration, Management or relevant field
· At least two (2) years’ experience working with an NGO or UN Agency in a similar role
· Experience with Health and safety in Transport
· Working knowledge of 4 x 4 vehicles, vehicle spare parts, transport logistic systems, including procurement and stores management
· Excellent report writing, communication, interpersonal, organisation and negotiation skills
· Competency in the use of computer applications i.e. Microsoft Word & Excel
· Kenyan driving license. Motor bike riding license is an added advantage
· Willing to travel, flexible, adaptable and with an ability to work under pressure
· Fluent in both spoken and written English and Kiswahili. Fluency in the local languages is an added advantage.
· A team player, flexible and with an ability to work calmly and effectively under pressure and to make quick rational decisions
· Experience in accounting/budgeting, stock control and compiling inventories
· Facilitation skills to train staff on logistics systems
· Ability to manage time and work effectively without constant supervision
This job description is not exhaustive and may be revised by the line manager from time to time.
Interested candidates, who meet the above requirements, should send a
CV and Cover Letteronly to email@example.com with the subject of the email as ‘Senior Officer Logistics Marsabit’. The closing date for applications is Sunday**,** 30th September 2018.** Each application should include at least three referees who can validate technical expertise. Telephone contacts must be submitted with the application.
Only shortlisted candidates will be contacted for interview.
Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies.
Concern Worldwide is a non-governmental international humanitarian organization dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries.
‘Concern’ is the trading name of ‘Concern Worldwide’, a company limited by guarantee, registered number 39647; registered charity number CHY 5745, registered in Ireland, registered address is 52-55 Lower Camden Street, Dublin 2, Ireland.
Follow Concern online: www.concern.net
CONCERN WORLDWIDE IS AN EQUAL OPPORTUNITY EMPLOYER AND DOES NOT CHARGE FOR ANY KIND OF RECRUITMENT