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Procurement Specialist

Erbil

  • Organization: FAO - Food and Agriculture Organization of the United Nations
  • Location: Erbil
  • Grade: Consultancy - Consultant - Contractors Agreement
  • Occupational Groups:
    • Procurement
    • IRAQ COUNTRY OFFICE, FNIRQ
  • Closing Date: Closed

 

IMPORTANT NOTICE\: Please note that Closure Date and Time displayed above are based on your personal device's date and time settings.

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FAO is committed to achieving workforce diversity in terms of gender and nationality.

Persons with disabilities are equally encouraged to apply.

All applications will be treated with the strictest confidence.

The incumbent may be re-assigned to different activities and/or duty stations

depending on the evolving needs of the Organization 

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Organizational Setting
 
FAO's office for Iraq is responsible for developing, promoting, overseeing and implementing agreed strategies for addressing countrywide food, agriculture and rural development priorities under Iraq CPF 2018-2022.. It develops and maintains relations with the relevant Ministries at country level. The post is located in in Erbil (with visits to Baghdad), Iraq.
 
Reporting Lines
Under the overall guidance of the FAO Representative in Iraq, the direct supervision of the Senior Resilience Officer in Iraq, in collaboration with CSDA at HQ and in close consultation with the multidisciplinary technical team (RNE), country office Iraq, the Procurement Specialist, will lead and assume responsibility to manage day-to-day activities related to procurement activities in Iraq country office as defined below.
 
Technical Focus
 
Tender documents, contracts for services and purchase orders for goods.
 
 
Tasks and responsibilities
 
  • Plan, develop and manage all procurement and contractual aspects of significant complexity;
  • Advise requisitioning units on the full range of procurement issues, providing support and guidance at all stage of the procurement cycle, meeting objectives under tight deadlines;
  • Prepare solicitation process, identify method of solicitation, drafts tendering documents, identifies sourcing strategy and distributes invitations to tender, also using e-tendering system and supports bid/proposals evaluations while ensuring the solicitation process is fair, objective and transparent and that it follows the general principles, as set forth in the FAO Manual Section;
  • Prepare and present cases to the relevant Procurement Committees;
  • Participate in and conduct site inspections, bidder's conferences and contract negotiations;
  • Conduct market research to keep abreast of market developments; researches and analyses statistical data and market reports on the world commodity situation, production patterns and availability of goods and services;
  • Contribute to updating procurement policies and related tools, provides procurement reporting as well as clarification/information  for auditing purposes;
  • Participate in the development of training and related training materials and promotes best practices and capacity development at HQ and the Decentralized Offices;
  • Provide guidance to new/junior staff and stakeholders; Ensures entry of accurate data using the Organization’s ERP and related systems;
  • Make initial determinations and recommendations concerning disputes or claims arising from contractual instruments or procurement processes;
  • Prepare monitoring reports, reviews and analyses data and make recommendations based on findings;
  • Perform other duties as required.
 
 
 
Specific Functions
 
  • Perform and as necessary coordinate all procurement actions related to the assigned area of responsibility\: retrieve purchase requisitions. Enter potential suppliers/ contractors into Oracle prepare all documents related to the procurement action, issuance of purchase orders, service orders, simple contracts, amendments and renewals. handle all related incoming and outgoing correspondence arid documentation\: inform the supervisor of the status and any issues, problems and discrepancies;
  • Examine and appraise requests for procurement action under the delegated authority for procurement to ensure they are technically complete and in conformity with established FAO rules and procedures;
  • Determine the type of procurement actions required and tender procedures to be used in the selection of supplier and the firms to be invited to tender. Support to requisition unit(s) on the full range of procurement issues at all stages of the procurement cycle;
  • Initiate appropriate action with respect to all procurement matters, within the delegated authority including reviewing specifications, drafting tender documents, identifying suppliers , issuing tenders , preparing initial review of offers received reviewing evaluations and submissions to the local procurement review committee, negotiating as necessary, finalizing procurement documents and act in collaboration, consultation and agreement with other offices of the organization as appropriate;
  • Prepare technical and commercial correspondence to suppliers and divisions with reference to equipment to be purchased or already purchased. Investigate and identify potential sources of supply for equipment or services required and continue to update/maintain the vendor’s list;
  • Coordinate the timely provision of contractual documents for tenders and technical evaluation of tenders;
  • Take lead and participate, as appropriate, on tender opening panels, local procurement committee and contract amendment committee;
  • Work in close collaboration with internal counterparts and external partners including suppliers, superintendents, companies, etc. to align procurement activities with wider programmes and ensure a coherent approach to meeting food, agriculture and livelihoods needs;
  • Obtain required clearance(s) on ad-hoc increased delegated authority and/or any other technical clearances and approval required for any procurement action by working closely with CSDA to ensure proper procurement actions are undertaken;
  • Prepare a procurement plan for the Representation in support (as necessary) with concerned RNE staff. Establish and ensure a periodic and regular reporting on action undertaken and issues encountered to the OIC procurement and\\or the AFSP in HQ;
  • Prepare a procurement database recording all procurement actions undertaken and enabling their quick and easy review and tacking.
 
 

 
 
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
 
 
Minimum Requirements
 
  • Advanced university degree in Business, Administration, Public Administration or Commerce, Engineering or any related field.
  • Five years of relevant experience in procurement related activities with at least two in public procurement;
  • Working knowledge of English, French or Spanish and limited knowledge of one of the other two or Arabic, Chinese, Russian
 
Competencies
•       Results Focus
•       Teamwork
•       Communication
•       Building Effective Relationships
•       Knowledge Sharing and Continuous Improvement
 
Technical/Functional Skills
•       Demonstrated knowledge of internationally recognized procurement standards and of all phases of international procurement techniques and operations used in contracting for a diverse range of goods and services
•       Extent and relevance of experience in public sector procurement dealing with  complex contractual issues including revising, drafting of contract, formulating   options and proposing  recommendations
•       Extent and relevance of  experience in identifying clients' procurement-related needs and in providing support and guidance from clients' point of view
•       Demonstrated ability to draft complex documents in English is considered a strong asset
•       Work experience in more than one location or area of work, particularly in field positions is desirable
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 Please note that all candidates should adhere to FAO Values of Commitment to FAO,

Respect for All and Integrity and Transparency 

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ADDITIONAL INFORMATION
  • FAO does not charge a fee at any stage of the recruitment process (application, interview, processing).
  • Please note that FAO will only consider academic credentials or degrees obtained from an educational institution recognized in the IAU/UNESCO list.
  • Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications.
  • Candidates with acceptable language certificate/s should upload them when submitting their application. For details, visit http\://www.fao.org/3/I8446EN/i8446en.pdf
  • For other issues, visit the FAO employment website\: http\://www.fao.org/employment/home/en/
  • For further information on categories, contract duration and honoraria, please refer to the Conditions page.
 
HOW TO APPLY
 
To apply, visit the recruitment website at Jobs at FAO and complete your online profile. Incomplete applications will not be considered. Only applications received through the recruitment portal will be considered.
 
Vacancies will be removed from the recruitment portal at 23\:59 Central European Time (CET) on the deadline for applications date. We encourage applicants to submit the application well before the deadline date.
 
If you need help, or have queries, please contact\: iRecruitment@fao.org
 

FAO IS A NON-SMOKING ENVIRONMENT

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