(RE-ADVERTISEMENT) Communications and Monitoring & Evaluation Officer (Open to Fijian Nationals ONLY)
Suva (Fiji )
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
The UN Women Pacific Multi-Country Office is based in Suva, Fiji and works alongside over 20 other UN agencies in the region and in 14 countries: Cook Islands, Federated States of Micronesia, Fiji, Kiribati, Nauru, Niue, Palau, Republic of Marshall Islands, Samoa, Solomon Islands, Tokelau, Tonga, Tuvalu and Vanuatu.
Under its Strategic Note 2018-2022, UN Women Fiji MCO focuses on delivering on four interlinked Programme areas underpinned by support for intergovernmental and normative processes:
- Women’s Political Empowerment and Leadership
- Women’s Economic Empowerment
- Ending Violence against Women
- Gender and Protection in Humanitarian Action and Disaster Risk Reduction
Markets for Change / M4C
UN Women’s Markets for Change - Fiji, Solomon Islands and Vanuatu Project (hereinafter referred to as the M4C PROJECT) is now an eight-year, multi-country initiative that aims to ensure marketplaces in rural and urban areas of Fiji, Solomon Islands and Vanuatu are safe, inclusive and non-discriminatory, promoting gender equality and women’s empowerment.
The M4C PROJECT aims to promote the gender, social and economic empowerment of market vendors, with specific attention to the needs and aspirations of women market vendors. Through the creation of representative groups in marketplaces, a focus on economic security, the strengthening of local government institutions, procedures and development approach, and the design and building of gender-responsive infrastructure, market vendors will be able to influence decision-making on market management and resource allocation, supporting the economic and social empowerment of market vendors, and the advancement of women market vendors. In Fiji, a total of 12 markets will be reached over the course of the Project. M4C PROJECT uses a multi-sectoral approach to build on previous work done by UN Women, and other UN agencies and partners, to strengthen the present network of market vendors, empower women market vendors and create an enabling environment for their growth. M4C supports gender-responsive infrastructure regarding market extensions and refurbishment.
A UN Women project, M4C is principally funded by the Australian Government, and since 2018 the project partnership has expanded to include funding support from the Government of Canada. UNDP is a project partner.
The Communications and Monitoring & Evaluation Officer will be responsible for the day-to-day M4C project monitoring and communication/outreach activities and with support from the M4C team will process results-based monitoring data and reports.
Under the direct supervision of the Project Manager in Fiji, the Communications and Monitoring & Evaluation Officer will support the implementation of M4C project in collaboration with the National Project Coordinators and Project Associate in line with the project plans and budgets.
Duties and Responsibilities
Summary of Key Functions
- Support to formulation and implementation of internal and external communications and advocacy strategies, support to business development.
- Support to implementation of monitoring and evaluation policies and strategies including implementation of monitoring tools and standards.
- Support to the evaluation process.
- Facilitation of knowledge building and knowledge sharing on monitoring and evaluation.
Supports the formulation and implementation of internal and external communications and advocacy strategies, supports business development of the Project focusing on achievement of the following results:
- Preparation and conduct of communications needs assessments for the Project (country programme and corporate change initiatives, etc.)
- Provision of information for elaboration of Project communications and outreach strategy based on the corporate communications strategy.
- Development of communication materials for marketing and awareness-raising campaigns, including briefing materials and press releases in coordination with the supervisor.
- Organization of roundtable discussions, press conferences, briefing sessions, interviews.
- Provision of inputs and researched information in programme formulations to integrate advocacy and communication strategies into all aspects of UN Women’s development programme.
- Review of Project reference materials, identification of reference materials for retention.
- Develops the Fiji M4C communication and media activities and related work plans based on the Regional M4C Communications Strategy.
- Plans, implements and monitors Fiji M4C communication and media activities, including monitoring and collecting electronically all national news relevant to M4C.
- Supports the development of all project related material and publications.
- Supports the Project Manager in the preparation and finalization of Fiji M4C donor reports.
- Liaises and coordinates with Fiji MCO communications staff to ensure communication and media outreach strategy and activities align with the regional strategy and activities.
- Works with Fiji MCO communications staff to ensure coordinated media contact lists and alliances
- Works with Fiji MCO communications staff to contribute M4C-related information, photos and content in regional publications and materials.
- Supports and prepares content for the website parts related to the M4C project ensuring consistent quality and appropriateness of the materials.
- Identifies and develops storylines for publications and substantive articles contributing to debates on key development issues. Prepares human interest stories and project updates drawn from M4C project and partnerships, for UN Women’s global and regional websites.
- Maintenance of Project communication information database and photo library.
Ensures the implementation of evaluation policies and strategies, focusing on achievement of the following results:
- Support to the planning, preparation and management of the Fiji M4C project evaluations and other types of related evaluations.
- Support to implementation of the M4C Monitoring and Evaluation Framework
- Supports quality assurance of monitoring and evaluation standards in the Fiji MCO.
- Supports and implements the Fiji M4C Monitoring and Evaluation plan ensuring monitoring of activities by M4C partners in line with the overall M4F Monitoring and Evaluation Framework (MEF) ensuring comparable approaches and data amongst all M4C project sites
- Lead in implementation of relevant baseline studies and data collection/assessment.
- Undertakes regular monitoring visits to M4C project locations to monitor and collect relevant data related to project activities using the range of monitoring tools in the monitoring framework including qualitative data collection through profiling market vendors and use of mobile devices for survey data collection.
- Maintains an effective and updated filing system of M&E related documents and document lessons learned for M4C with specific focus on results, impact and the final outcomes and develop a database on all relevant indicators, partners and programmes on M4C at country level.
- Manages other monitoring and evaluation-related events, products, and technical assistance needs, as requested.
- Ensures all data and reports are stored on the shared M4C SharePoint site in line with Fiji MCO requirements.
Supports effective management of the evaluation process within the Fiji M4C Project, focusing on achievement of the following results:
- Support to development of Terms of Reference (TOR) for specific project/thematic/sectoral evaluation missions and/or desk evaluations/reviews, participation in consultant and evaluation team selection, technical feedback on evaluations and budget oversight.
- Provides guidance on UN Women’s evaluation policies, procedures and practices to Programme Managers, UN Women staff concerned with assigned project/thematic/sectoral evaluations and/or desk reviews, consultants and/or members of the evaluation team. Provision of guidance at the design stage of programmes/projects.
- Supports the analysis and synthesis of data
- Ensures follow up on implementation of evaluation recommendations.
Ensures facilitation of knowledge building and knowledge sharing in the area of monitoring and evaluation, focusing on achievement of the following results:
- Identification and formulation of lessons learned from evaluations and studies to be integrated into broader EO knowledge management efforts.
- Contribution to the implementation of Evaluation Knowledge Management and Learning Strategy.
- Participation in results-oriented monitoring and evaluation training efforts in the Country Office.
Support other operations related activities as may be needed and requested by the Supervisor.
Key Performance Indicators
- Timely and quality planning processes;
- Quality communications strategy and timely implementation which leads to greater exposure and understanding of UN Women’s and M4C’s work;
- Quality trainings to staff;
- Quality and relevant advocacy materials and content on the website and social media channels;
- Timely monitoring and reporting advice;
- Regular interactions with mass media, as shown by coverage;
- Regular interactions with donors, as shown in increased funds;
- Regular exchange of information between MCO / COs in region as shown in coherent and relevant regional public presence;
- Timely and quality reports;
- Quality tracking of contracts and donor agreements;
- Quality information and advice to programme teams;
- Quality support to evaluation processes.
- Respect for Diversity
- Awareness and Sensitivity Regarding Gender Issues
- Creative Problem Solving
- Effective Communication
- Inclusive Collaboration
- Stakeholder Engagement
- Leading by Example
- Ability to draft results-based reports.
- Demonstrated familiarity with baseline data collection and monitoring and evaluation tools and methodologies;
- Ability to communicate sensitively, effectively and creatively with a range of stakeholders;
- Knowledge of web-based knowledge management systems;
- Knowledge and experience in monitoring and evaluation, data collection and analysis, and reporting;
- Good understanding of production, graphic design and photography standards
- Good knowledge of social media platforms and experience in social media outreach
- Strong oral and written communication and editing skills;
- Strong communication, networking and advocacy skills;
- Ability to provide advice and be strategic and analytical;
- Good knowledge of local country media landscape;
- Knowledge of gender and human rights issues is desirable;
- Ability to develop and manage communications budgets;
- Ability to advocate and provide advice in area of expertise;
- Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback;
- Very strong oral and written communication skills;
- Strong inter-personal and diplomacy skills;
- Strong IT skills;
- Ability to make decisions under pressure.
Required Skills and Experience
- Masters’ Degree or equivalent in Gender, Social Work, International Relations, Management, Development, Public Administration, political or social sciences or related field.
- And/or: Bachelors’ Degree or equivalent in Gender, Human Rights, Social Work, International Relations, Management, Development Studies, Public Administration, political or social sciences or related field.
- Masters’ Degree or Higher + years of experience requirement: Up to 2 years of relevant experience in national, regional and international development issues. Some experience in monitoring and evaluation with a background and interest in the analysis of socio-economic issues and related policy matters. Relevant experience at the national or international level in public relations, communications or advocacy.
- And/or: Bachelors’ Degree + years of experience requirement: Up to 4 years of relevant experience at the community, national, regional and international development issues. Some experience in monitoring and evaluation with a background and interest in the analysis of socio-economic issues and related policy matters. Relevant experience at the national or international level in public relations, communications or advocacy.
- Sound knowledge and practical experience in economics, gender analysis, planning and programming.
- Proven experience with planning, design and implementation of M&E systems, M&E methods and approaches and data/information analysis is required.
- Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems.
- Fluency in English is required.
- Working knowledge of another UN official language is an asset.