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Procurement Assistant, G-5, Mogadishu CSR, Somalia,Post #105640

Mogadishu (Somalia)

Under the general supervision and direct guidance of the Supply Assistant assists in the procurement of all kinds of services with special reference to construction activities.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, Hope

www.unicef.org/somalia

How can you make a difference?

Under the general supervision and direct guidance of the Supply Assistant assists in the procurement of all kinds of services with special reference to construction activities.

Summary of key functions/accountabilities:

  1. Under the procurement procedures, drafts request for quotations (RFQs); invitation to bids (ITBs); and requests for proposals (RFPs) to pre-qualified and UNICEF registered local suppliers. Prepares summary of bids including information on price and conditions of offer.
  2. Once decision on supplier is taken, prepare institutional contracts/LTA's purchase order in VISION for programme and Logistics Services once approval is granted; ensures distribution of signed purchase document to all required offices, and ensures obligation of funds is recorded. Follow up on delivery of PO, renewal of POs and/or extensions.
  3. Place Expression of Interest (EOI) in the newspapers, receive company profiles resulting from the EOI and pre-qualify suitable suppliers to provide the consultancy/services.
  4. Compiles lists of local sources of procurement, contacts local vendors for price quotations, Register and update all suppliers and Institutional contractors in vision.
  5. Coordinates meetings of the Tender Committee or Local committee on Contracts, by arranging for suitable dates and rooms, and by preparing and distributing files containing the cases to be presented.
  6. Assist in monitoring of LTAs for all institutional contracts and follow on expiry dates for extension/amendments or fresh bidding process for contracting.  Ensures supplier performance monitoring and documentation of same, highlighting any discrepancies.
  7. Extract/compile Purchase Requisitions/Contract delivery status report for follow up with the suppliers for the delivery of the service, if required.
  8. Maintains manual and automated procurement documents and related correspondences files and records.

To qualify as an advocate for every child you will have…

  • Completion of secondary education. 

  • Working knowledge of computer Word & Excel applications. 

  • Training in procurement, Logistics administration and Warehouse management.

  • Five (5) years general supply or procurement work, which should have provided a good knowledge of supply and procurement practices and procedures.

  • Proficiency in written and oral English and Somali languages required.

For every Child, you demonstrate…

UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.

The technical competencies required for this post are….

View our competency framework at

http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

Remarks:

Female candidates highly encouraged to apply.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

 

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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  • Organization: UNICEF - United Nations Children’s Fund
  • Location: Mogadishu (Somalia)
  • Grade: Administrative Services and Support - Generally no need for Higher Education - Administrative support
  • Occupational Groups:
    • Supply Chain
    • External Relations, Partnerships and Resource mobilization
    • Procurement
    • Administrative support
    • Trade and Development
    • Corporate Social Responsibility (CSR)
  • Closing Date: 2018-10-01

What does it mean?

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