Senior Procurement Officer

Field Procurement &/or Logistics Department

Internal Vacancy Announcement

Senior Procurement Officer, Grade 17

Deadline for Applications

01 October 2018

Contract Type & Duration

Fixed Term – 3 years

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Vacancy Announcement Number

LF/17/2018

Duty Station & Department

Lebanon Field Office / •Field Procurement &/or Logistics Department

UNRWA encourages applications from qualified women and welcomes applications from qualified candidates with disabilities.

UNRWA, the largest United Nations operation in the Middle East with over 30,000 staff working across five areas of operation, is looking for professionals like you.

UNRWA's human development goals

UNRWA is funded almost entirely by voluntary contributions from UN member states, regional bodies, business foundations and individual contributions. UNRWA has identified four human development goals as the focus of the Agency's operations in committing to fostering human development of Palestine refugees by helping them to: lead long and healthy lives, acquire knowledge and skills, achieve decent standards of living and enjoy human rights to the fullest possible extent.

How can you make a difference? 

You will be joining a team of around 3000 staff in the Lebanon Field Office working to foster the human development of some 470,000 registered Palestine refugees.••

The Senior Procurement Officer will be responsible for:

The main responsibilities include:

• ••• Plans, develops and manages implementation and compliance of the procurement functions •and procedures; is responsible for immediate supervision of Procurement and Contracting teams; plans and allocates work assignments; coaches, mentors and evaluates staff; participates in recruitment and selection of new staff and in the development of training programmes;

• ••• Performs quality assurance functions in relation to all fields Procurement functions and Procurement Cycle Management; analyses and evaluates procurement requisitions and supervises the procurement team in task prioritization; approves work plans and ensures work flow and achievement of results; oversees List of Requirement/List of Requirement Consolidated (LOR/LRC) submissions and coordinates with the HQ (Amman) on Local Procurement Authority (LPA) matters;

• ••• Oversees development and preparation of highly complex contracts and is responsible with the HFPO/HFPLO to post tenders on the United Nations Global Marketplace (UNGM) and UNRWA web sites; identifies priority activities and assignments and adjusts priorities as required; plans time and coordinates resources to achieve targeted goals;

• ••• Oversees preparations and ensures quality requirements of submissions to the Local Committee for Procurement (LCP)/Agency Committee for Procurement (ACP) reviews and subsequent approval by the awarding authorities; presents the cases to advisory committees and awarding authorities in the absence of the FPO;

• ••• Contributes to development of procurement policies and procedures; develops standards and criteria for the evaluation of goods, services, supplier capacity in line with the UNRWA Procurement Manual and rules and regulations;

• ••• Performs such other duties as may be assigned.

Conditions of service•

Monthly basic salary L.L. 2,581,406 + Special Occupational Allowance (SOA) 37.04%

Other benefits include:

• Provident Fund contribution (15% of basic salary paid by the Agency)

• Dependency allowances, Dependent spouse: L.L 60,000 per month

••• Dependent child: L.L 33,000 per month

• 30 days of annual leave

• Compulsory medical insurance

To qualify for this position, you will need:

Education

Advanced university degree in supply chain management, business administration, public administration, commerce or related field

Work

experience

Seven years of experience in procurement related function of which at least three years have been in a supervisory position;

Experience or training in the use of personal computers and in operating of standard software applications such as MS-Word, Excel, Access.

Language(s)

Excellent command of spoken and written English

You will also need to demonstrate the following competencies:

Managing Performance

•         Delegates the appropriate responsibility, accountability and decision-making authority;

•         Makes sure that roles, responsibilities and reporting lines are clear to each staff member;

•         Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills;

•         Monitors progress against milestones and deadlines;

•         Shows appreciation and rewards achievement and effort;

Building Trust & Judgment

•         Manages in a deliberate and predictable way;

•         Delegates responsibility, clarifies expectations and gives staff autonomy in important areas of their work;

•         Genuinely values all staff members' input and expertise;

•         Involves others when making decisions that affect them;

•         Gives credit to others where it is due;

Planning & Monitoring

•         Develops clear goals that are consistent with agency, department and team strategies;

•         Identifies priority activities and assignments; monitors progress and adjusts priorities as required;

•         Allocates appropriate amount of time and resources for completing work with maximum impact and efficiency;

•         Foresees risks and allows for contingencies when planning;

•         Monitors and adjusts plans and actions as necessary;

•         Encourages others to set challenging goals;

•         Uses time efficiently and effectively.

Desirable Qualifications

•      Experience in working with the UN procurement rules and regulations;

•         Experience in using Enterprise Resource Platforms or procurement specific software applications

For guidance on how to prepare for competency-based interviews:

https://careers.un.org/lbw/home.aspx?viewtype=AYI

Recruitment in UNRWA Lebanon – How it works:

https://jobs.unrwa.org/frmFieldAnnouncementsList.aspx?id=3

How to apply

To start the application process, applicants are required to register at http://jobs.unrwa.org by creating a personal profile and completing UNRWA Personal History Form. Only applications received through http://jobs.unrwa.org will be considered. Due to the large number of applications received for UNRWA vacancies, only applicants short-listed for interview will be contacted. Please ensure that the e-mail address that you will indicate in your Personal History Profile is accurate, candidates shortlisted for test or interview will only be contacted by e-mail. No follow up phone calls will be made.

The United Nations does not charge fees at any stage of the recruitment process. The United Nations does not concern itself with information related to bank accounts.

•

General information

This vacancy notice is open only to internal candidates (fixed-term) working at UNRWA Lebanon Field. (Individual Service Provider, Daily Paid, UNOPS and UNV are considered as external Candidates).

UNRWA is a United Nations organization whose staff are expected to uphold the highest standards of integrity, neutrality and impartiality. This includes respect for and commitment to human rights, diversity, and non-violent means of dealing with all kinds of conflict. UNRWA staff are expected to uphold these values at all times, both at work and outside. Only persons who fully and unconditionally commit to these values should consider applying for UNRWA jobs. UNRWA is a non-smoking work environment. Non-staff applications will not be considered.

The Agency reserves the right not to make an appointment, to make an appointment at a lower grade, or to make an appointment with a modified job description

Date of issue: 18 September 2018