Chief of Fund Administration

OSCE Missions and Field Activities are the front line of OSCE work through which political decisions are translated into action.

According to its mandate, the OSCE Programme Office in Bishkek (POiB) develops, implements and reports on programmatic activities in all three dimensions of the OSCE previously agreed upon in the framework of a consultative mechanism between the Ministry of Foreign Affairs of the Kyrgyz Republic and the OSCE PoiB

The Fund Administration Unit in the POiB is currently composed of thirty-three team members.

The OSCE Gender Action Plan is committed to increasing the number of female staff in all areas of the OSCE’s work. Female candidates are strongly encouraged to apply for this management opportunity.

Under the overall supervision of the Head of the Programme Office, the incumbent, as Chief, Fund Administration Unit (CFA) for the OSCE Programme Office in Bishkek, will be responsible for the day-to-day activities and delivery of a diverse range of administrative and financial support services required by the mission to fulfil its mandate. He/she co-ordinates the work of the Unit and co-operates effectively with all programme and project managers in the POiB, paying close attention to the delivery and integrity of project management.  The total budget approved for the Office in 2018 is EUR 6,797,400 and the number of staff is 120.

In accordance with the respective OSCE rules and regulations and in co-operation with the Department of Management and Finance and the Department of Human Resources at the OSCE Secretariat, the selected candidate will provide advice to the Head and/or Deputy Head of the Programme Office and programme managers on administrative policies, the management of financial, human, and material resources and on budgetary consequences of programme initiatives, approving and ensuring that all administrative actions are implemented in accordance with the Common Regulatory Management System (CRMS) and within budget allotments and available resources.

The responsibilities and authorities of the selected candidate, in the capacity of CFA, are as follows:

1. Providing expert and timely advice and recommendations to the Head of Mission and Senior Management in the Mission, on all aspects of the administrative support required to conduct the Mission’s activities;
2. Planning, prioritizing  and ensuring the provision of administrative services and logistic support to implement the mandate of the Mission;
3. Co-ordinating the efficient use of the Mission's human, financial and material resources;  developing and maintaining effective management principles, policies and procedures  and their implementation  in accordance with the OSCE Financial and Staff Regulations;
4. Formulating and implementing appropriate control procedures and systems to safeguard the Mission’s resources and ensure accountability at all levels;  monitoring the financial performance of the Mission;
5. Establishing staffing requirements for the Mission and recruiting staff in accordance with standard OSCE recruitment policies;
6. Co-ordinating  the management of staff performance; ensuring that appropriate learning and development opportunities are provided ;
7. Acting as primary contact between the Mission and the Department of Management and Finance in the OSCE Secretariat regarding the submission of  annual Budget Proposals and ensuring that they  are in accordance with the standards of the OSCE and fully aligned with the Performance Based Programme Budgeting (PBPR) approach employed at the OSCE;
8. Providing advice and guidance to Mission management and programmatic and administrative staff on the application of the OSCE’s procurement and contracting, asset, travel and building management policies; ensuring that all such activities are efficient and comply with the CRMS, the OSCE code of conduct, and transparency, accountability and value for money aspects;
9. Performing other related duties as assigned.

For more detailed information on the work of OSCE Programme Office in Bishkek please see:  https://www.osce.org/programme-office-in-bishkek

• Citizenship of an OSCE participating State, excluding citizenship or permanent residency of the Republic of Kyrgyzstan;
• University degree in public or business administration, management, finance, accounting or related field; 
• A minimum of six years of progressively responsible professional experience in the field of  general administration (especially finance, human resources management  or procurement/logistics), preferably in an international environment or within operational missions;
• Knowledge of financial, human resource management and material resource management principles and concepts;
• Established ability to identify and analyse problems and take corrective actions;
• Proven management experience with ability to manage and motivate a team;
• Excellent communication, planning and organizational skills and ability to maintain strict confidentiality in all aspects of work;
• Professional fluency in English both written and oral; knowledge of other OSCE working languages, especially Russian, would be an asset;
• Flexibility and ability to work under pressure as well as adaptability to live in difficult conditions;
• Computer literacy, with practical experience with Microsoft packages; ability to use and knowledge of an ERP system, preferably ORACLE would be an asset;
• Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;
• Ability to establish and maintain effective and constructive working relationships with people of different national and cultural backgrounds while maintaining impartiality and objectivity;
• Possession of a valid driving licence and ability to drive using manual transmission.

• Commitment: Actively contributes to achieving organizational goals
• Diversity: Respects others and values their diverse perspectives and contributions
• Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
• Accountability: Takes responsibility for own action and delegated work

• Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
• Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
• Planning: Works towards the achievement of goals in a structured and measured manner
• Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
• Initiative-taking: Proposes and initiates new ideas, activities and projects
• Flexibility: Responds positively and effectively to changing circumstances

• Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
• Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
• Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Monthly remuneration subject to social security deductions is about US$ 4,929 to which Board and Lodging Allowance (currently EUR 120 per day subject to change without prior notice) is added. Social benefits will include possibility of participation in the Cigna medical insurance scheme and the OSCE Provident Fund.

Appointments are made at step 1 of the applicable OSCE salary scale.

If you wish to apply for this position, please use the OSCE's online application link found under https://jobs.osce.org/employment.

The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

Only shortlisted applicants will be contacted.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see http://www.osce.org/states.

The OSCE is committed to diversity and inclusion within its workforce, and encourages candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.

The OSCE is a non-career organization committed to the principle of staff rotation, therefore the maximum period of service in this post is 7 years.

Please be aware that the OSCE does not request payment at any stage of the application and review process.