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Draft – Project Coordinator – Offline 20/09/2018

Damascus (Syria) | Syria

Draft – Project Coordinator – Offline 20/09/2018


Role Overview

Manage the implementation and coordination of the designated field projects. Providing leadership, strategic direction, management and evaluation of all aspects of the Medair projects, the Project Coordinator also plays a key role in liaison with local authorities and other relevant stakeholders, team leadership and security.

Project Overview

Medair was first registered in Syria in 2015 and has since successfully completed projects in Rural Damascus Governorate and rural Homs for the rehabilitation of urban water systems, rehab and re-equipping of primary healthcare clinics, development of community-based health programmes, capacity building for health staff and community workers and the provision of shelter kits to vulnerable households. In response to the need for, and gaps in, support for people with disabilities at household and community level, Medair is responding with further interventions to this vulnerable group. Medair expanded to Aleppo Governorate in mid 2017 in health and shelter; multi-sectoral assistance is expected to extend further in this area. Access to project locations by international staff is limited, as movement permissions are often restricted, however national staff typically have regular direct access.

Workplace & Conditions

Field based position in Damascus, Syria.

Starting Date & Initial Contract Details

As soon as possible, Full time, 24 months.

Key Activity Areas

Project Management

  • Oversee the overall implementation of the designated projects in consultation with the relevant Sector Managers and in accordance with the project proposals.
  • Manage a comprehensive activity plan for the designated projects, including resource needs analysis, covering the time frame of the project proposal.
  • Ensure that regular monitoring and evaluation assessments against project objectives are conducted and reports made to the relevant in-country or HQ managers or to donors.
  • Maintain an overview of the regional context.
  • Support the Country Director in the development and production of new concepts and proposals.
  • Develop an implementation strategy which is appropriate to the country context and strategy.
  • Ensure complete and timely reporting of activities to Medair, donors and line managers.


  • Develop and maintain relationships with relevant stakeholders and represent Medair at meetings.
  • Seek out and actively participate in local networks or task groups on specific humanitarian aid issues.

Financial Management

  • Plan and construct the budgets for the designated projects in accordance with donor guidelines.
  • Monitor the spending of the projects to ensure they operate in line with Medair and donor guidelines.

Staff Management

  • Ensure all personnel related issues for the staff are carried out in accordance with Medair guidelines.
  • Ensure that staff receive appropriate and adequate training by providing mentoring and coaching.
  • Hold regular team meetings through a consultative leadership style.
  • Promote the health and security of the staff of the designated projects by ensuring the application of security guidelines, health and safety in the workplace and healthy living conditions and practices.

Security Management

  • Monitor and review the security status of the areas of operation on a regular basis, liaising as applicable with local authorities, other NGOs, the UN or other relevant security bodies.
  • Oversee and monitor staff adherence to security protocols, including security incident reports.
  • Ensure security plans and protocols for the areas of operation are updated and implemented in response to changes in the security situation.
  • Oversee preparation of movement permissions and act as primary Security Focal Point during field trips.

Quality Management

  • Ensure designated projects are implemented in line with donor proposals and requirements and in accordance with Medair, donor, country and international standards.
  • Regularly assess and provide feedback and recommendations on the quality of the programmes.

Team Spiritual Life

  • Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
  • Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
  • Encouraged to join and contribute to Medair’s international prayer network.

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.


  • University degree in a relevant subject such as Management / Development Studies / Business Administration or in a relevant technical subject.
  • Post-graduate degree in the humanitarian sector and security management training.
  • Strong working knowledge of English (spoken and written)

Relief & Recovery Orientation Course (ROC)

  Everyone who works as an Internationally Recruited Staff in one of our field programmes must first successfully complete the Medair ROC. Read more for information, dates and related costs.


  • At least 3 years’ experience in a relief environment with a humanitarian INGO.
  • At least 2 years’ experience of managing projects and teams in insecure environments.
  • Experience with data analysis packages, tablets & smartphones & associated software in assessments.
  • Experience in dealing with donors and government officials.
  • Advanced leadership, project management, networking and advocacy skills.
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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  • Organization: Medair
  • Location: Damascus (Syria) | Syria
  • Grade: Mid level - Internationally recruited position
  • Occupational Groups:
    • Project and Programme Management
    • Managerial positions
  • Closing Date:

What does it mean?

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