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Operations Assistant

Tunis (Tunisia)

 

IMPORTANT NOTICE\: Please note that Closure Date and Time displayed above are based on your personal device's date and time settings.

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FAO is committed to achieving workforce diversity in terms of gender and nationality.

Persons with disabilities are equally encouraged to apply.

All applications will be treated with the strictest confidence.

The incumbent may be re-assigned to different activities and/or duty stations

depending on the evolving needs of the Organization 

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Organizational Setting
 
The Operations Assistant effectively facilitates support activities for field projects carried out under the responsibility of FAO Libya. He/she assists in operations of the projects assigned and takes rout in to decisions on operations actions based on a good knowledge of applicable rules and procedures as well as local conditions.
 
 
 
Reporting Lines
 
The incumbent receives direct supervision from the Officer in Charge of FAO Libya and works in close cooperation with FAO Libya Team under the overall supervision of the Coordinator of the FAO Sub-regional office for North Africa.
 
 
Technical Focus
Provide clerical and operational support to the ongoing projects.
 
Tasks and responsibilities
 
Support project FAO Libya field project implementation with various stakeholders; resolve routine operational and process problems and refer complex issues to supervisor with recommendations for course of action.
 
  • Handle the information flow of the projects assigned; prepare documentation, reports, contracts and briefing materials as required on project activities and status; check documents for accuracy and compliance with FAO format and style; communicate on project operational matters with the various stakeholders.
  • Initiate operational actions necessary for the implementation of the project, (i.e. Letters of Agreement, government clearances, requests for personnel, briefing schedules, authors’ contracts, procurement of equipment, Travel Authorizations) and ensure their timely completion.
  • Assist with organizing workshops (invitation letter, meeting venue, Per diem, travels,…), and carry  translation of incoming letters).
  • Undertake other tasks as needed.
 
 
 
 
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
 
 
Minimum Requirements   
 
  • At least a Secondary School.
 
  • Two years in clerical and/or secretarial work including operations work. Good knowledge of FAO's or UN documentation standards, administrative rules and procedures.
  • Working knowledge of English and Arabic. French would be an asset.
 
IT Skills\: Good knowledge of MS Office (Windows, Word, Outlook, Excel, Internet). Knowledge of FAO’s information systems (e.g. FPMIS, iMIS) and of administrative systems (Oracle financials, GRMS) would be an asset.
 
 
 
 
 
 
 
 
FAO Core Competencies
Core competencies\: FAO core competencies include\: Understanding FAO’s mandate & its global contest; planning, organizing, and delivering quality results; communicating to build understanding & support; working tog/ether in teams and partnerships; engaging in continuous learning.
 
Operational Effectiveness\: Work with minimal guidance, structure tasks, establish priorities and adhere to deadlines. Show a high degree of accuracy and attention to detail.
 
Client Orientation\: Focus on result for the client. Attend to inquiries from internal and external clients in an effective, timely and friendly manner. Treat clients with courtesy and respect even when working under pressure. Express a high level of trustworthiness.
 
Interpersonal Communications and Teamwork\: Work effectively and efficiently with staff at all levels, listen to others and openly share own ideas. Express sensitivity, cultural empathy and respect for diversity. Productively handle differing views and opinions and strive for achievement of shared goals. Respond positively to feedback.
 
Knowledge Exchange and Learning\: Share own knowledge and promote a learning culture within the Office. Actively work towards continuing personal learning, apply newly acquired skills, and support flexible use within the Office.
 
 
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 Please note that all candidates should adhere to FAO Values of Commitment to FAO,

Respect for All and Integrity and Transparency 

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ADDITIONAL INFORMATION
  • FAO does not charge a fee at any stage of the recruitment process (application, interview, processing).
  • Please note that FAO will only consider academic credentials or degrees obtained from an educational institution recognized in the IAU/UNESCO list.
  • Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications.
  • Candidates with acceptable language certificate/s should upload them when submitting their application. For details, visit http\://www.fao.org/3/I8446EN/i8446en.pdf
  • For other issues, visit the FAO employment website\: http\://www.fao.org/employment/home/en/
  • For further information on categories, contract duration and honoraria, please refer to the Conditions page.
 
HOW TO APPLY
 
To apply, visit the recruitment website at Jobs at FAO and complete your online profile. Incomplete applications will not be considered. Only applications received through the recruitment portal will be considered.
 
Vacancies will be removed from the recruitment portal at 23\:59 Central European Time (CET) on the deadline for applications date. We encourage applicants to submit the application well before the deadline date.
 
If you need help, or have queries, please contact\: iRecruitment@fao.org
 

FAO IS A NON-SMOKING ENVIRONMENT

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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  • Organization: FAO - Food and Agriculture Organization of the United Nations
  • Location: Tunis (Tunisia)
  • Grade: Consultant - Contractors Agreement - Consultancy
  • Occupational Groups:
    • Operations and Administrations
    • Administrative support
  • Closing Date: 2018-10-05

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