Finance and Administration Officer

Vacancy Announcement

Background:

The Danish Refugee Council (DRC) / Danish Demining Group (DDG) is an international humanitarian organization implementing relief and development activities in more than 35 countries DRC/DDG is a non-governmental, non-political and non-religious organization and for DRC/DDG, people’s right to a life with dignity is central to all that we do. DRC/DDG has been operating in Myanmar since 2009 and in Kayah State since 2013, responding to humanitarian needs of Internally Displaced Persons (IDPs) and conflict-affected populations by providing shelter, NFIs, livelihood support, humanitarian mine action and community assistance.

To support and strengthen the DRC / DDG programme in Myanmar we are looking for highly motivated and capable:

Finance and Administration Officer (1-post)

Duty Station:                    Loikaw, Kayah State, Myanmar

Reporting to:                     Support Services Manager

Position Purpose

Responsible to carry financial and administration tasks to respond to the needs of program and technical departments, and to support field offices finance and administration teams while building their capacity.

Responsibilities and Task

Financial support

• Assist with preparation of the budget.
• Implement financial SOPs, policies and procedures.
• Establish, maintain and reconcile the general ledger
• Prepare and reconcile bank statements.
• Ensure data and transactions are properly recorded and entered into accounting systems.
• Prepare Income statements and balance sheets as needed.
• Assist with annual audit.
• Maintain financial files and records.
• Maintain contract follow up on a monthly basis, and make sure all contracts are renewed, closed, or paid on time.
• Filing, scanning, and sending monthly financial documents to country office.
• Correctly use DRC Dynamics functionalities in area of concern

Cash control

• Establish and maintain cash controls.
• Monitor cash reserves and investments.
• Prepare monthly cash requests and prepare weekly cash reports.
• Carry out cash and bank transactions for field offices.
• Cash Book registry update on a daily basis, and cash count on a weekly, and monthly basis with the Field coordinator or the project manager.

  Recruitment and compensations & benefits

• Ensure staff recruitment and contracting process is in line with DRC procedure and the local labor law
• Update recruitment tracker
• Send out job offers and process the paperwork for new hires
• Send contract request and/or contract extension

  People planning, performance, development and well-being

• Monitor and update staff leave balance
• Ensure that all staff personnel records are properly maintained and regularly updated
• Update and maintain staff lists
• Ensure that DRC internal documents are filled in correctly
• Support in writing Terms of References for staff
• Administrative tasks in relation to performance and development processes
• Administrative tasks in relation staff development
• Ensure compliance in Human Resources Administration Management to DRC Operations Handbook
• Support people well-being initiatives
• Support staff development activities including promoting the DRC Learning Catalogue. 

• At least 2 years of work experience with an international NGO in similar role
• Computer proficiency highly desirable, particularly the use of MS Excel
• Advanced English proficiency
• Fluency in local language
• University degree in Business Administration, Finance or similar - or equivalent professional qualification.

Perform any other revelant task as requested by Line Manager and/or Area Manager.

Offer:

• Starting date of employment: As soon as possible
• Contract: Regular DRC staff contract, including a probation period of 3 months;
• Salary: Competitive salary according to DRC Myanmar salary scale.

This position is open for Myanmar Nationals only. DRC is strongly advocates for equal opportunity and promotes a diversified and inspiring working environment. Therefore, qualified candidates of ethnic minorities and women are strongly encouraged to apply.

Application process:

Applicants who meet the above-mentioned requirements should apply by clicking the apply button. All applicants much send a Cover Letter and CV including contact details of 3 professional references.

No later than 05 October 2018 (COB/5pm)

Only short-listed candidates will be contacted and invited for an interview. Please note that due to the urgency of this position, applications will be reviewed on an on-going basis and DRC reserves the right to initiate the recruitment process before the deadline for applications.