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IC National Learning Events Facilitators (4 EA)

Dili (Timor-Leste)

Background

A.PROJECT DESCRIPTION:

The “Building an Innovation Ecosystem for Youth Entrepreneurship in Timor-Leste” initiative combines a solution-oriented initiative with innovation and service delivery to transform Timorese young people particularly those who are unemployed and are economically inactive in to ‘change makers’ or social entrepreneurs creating jobs/livelihoods towards achieving economic transformation.

The project involves strategic partnerships with private sectors, government authorities, local leaders and community, civil societies and relevant institutions. It will operate in the One Stop Shop in the capital city of Dili.

The National Business Incubation Trainer will support the achievement of the following project outcomes and outputs:

  • CPD Outcome 1: Growth and development are inclusive and sustainable, incorporating productive capacities that create employment and livelihoods for the poor and excluded
  • Output 1.1: National/municipal systems and institutions enabled to provide a wide range of methods and tools to stimulate creativity, guide discussions, moderate collaboration, as well as develop, prototype, and experiment solutions for the ‘unmet human needs’ in the community benefiting ‘people and planet’.
  • Output 1.2: Improved skills and knowledge on innovation and entrepreneurship among Timorese young people to become “Change Makers” in the community

Output 1.3: Young people with knowledge and expertise creates ventures that spawn new products and services in local industry such as fishing, agriculture, tourism, waste recycling, and thereby create jobs and livelihoods in the community.

Duties and Responsibilities

A.OBJECTIVE OF THE ASSIGNMENT/SCOPE OF SERVICE

Overall, the National Junior Business Trainer and Incubator will support Business Incubation Specialist to create and implement a strategy to establish and successfully grow the business incubation programme of KJFL – Dili and two youth centres in municipalities, aimed at supporting the growth of entrepreneurs (individual and organizations) in agriculture, tourism, and environmental sectors.

In close coordination with KJFL Manager and UNDP Programme Manager, the facilitator will support designing and facilitating learning events. The learning events aim to provide a unique opportunity for participants to interact with peers, experts, and mentors, share experiences, learn from each other, and build network. The fundamental principles of the learning events are intended to be as follows:

  • Participatory: Sessions must engage all participants to ensure dialogue and networking.
  • Interactive: Sessions must use group work and practical exercises to stimulate experience sharing and learning.
  • Technical: Ensure that participants acquire the relevant technical knowledge on the topics covered in the workshop.
  • Tangible outputs produced: The workshop design and facilitation methodology must ensure each participant obtains tangible outputs that are ready for business incubation or to be presented to stakeholder/investors for potential implementation.
  • Collaborative: The facilitation methodology must encourage collaboration throughout to create the foundation for future networking among the participants and participants and experts.

Specific responsibility will include:

Designing and preparation:

  • Support preparations for the event, including invitation/communication to be sent to selected participants e.g. any pre-reading or activities.
  • Prepare all relevant supporting materials and supplies for sessions and participants, and additional equipment, if required.

Facilitating the learning event:

  • Support in facilitating each day of the workshop
  • Support a debrief session at the end of every day with UNDP-KJFL team
  • Complete pre and post test to assess the level of participants knowledge before and after
  • Capture and document the workshop proceedings (notes/minutes) for participants and UNDP-KJFL

Documenting the output:

  • Produce a draft report of the workshop for participants and UNDP.
  • Produce a final report of professional standard for publication and dissemination to participants, UNDP and key stakeholders. Evaluation of the workshop including pre and post test results, feedback from participants, lessons learned and recommendations for future workshops.
  • Design a methodology for collating feedback from workshop participants during and after the event.
  1. EXPECTED OUTPUTS AND DELIVERABLES

Upcoming learning event in 2018

Delive-rables

Name of event

Total participants

Tentative date

Payment percentage (%)

#1

Zero Plastic Challenge/ Showcase

  • concept describing the format, agenda, expected outputs, logistic and invitation to participants

60

September 2018

20%

#2

Jewelry making business training/workshop

  • brief draft report including graphic showing evaluation and pre and post test result

30

October 2018

40%

#3

Entrepreneurship and innovation workshop/MakerFest/Youth Co-Lab

  • Final report of the workshop

30

November 2018

40%

Events forecasted for 2019

Approximately 4 - 6 learning events, subject to availability of funds;

  1. Social business camp (Dili and/or municipalities)
  2. Innovation and entrepreneurship workshop (Dili and/or municipalities)
  3. Social business/innovation challenge
  4. Pitching training and competition
  5. Marketing training/Customer services training
  6. Pre-internship training

The figures provided are the best forecast, which UNDP’s KJFL can share with the interested providers at the moment, it is subject to change and shall not be treated as any form of commitment from UNDP side.

Competencies

  1. INSTITUTIONAL ARRANGEMENTS

The selected consultant will work under Project Manager for the Knua Juventude Fila-Liman and UNDP Programme Manager for Sustainable Development and in consultation with KJFL’s Trainer and Incubator/s. The consultant should use his/her own computer/laptop for the assignment, the office will provide access to internet to facilitate communication. Other logistical costs (local transport, communication, logging, etc. must be included as part of the financial proposal of the consultant). 

  1. DURATION OF ASSIGNMENT

The assignment will be for a period of one year and three months from September 2018 to December 2019 in Timor-Leste.

The consultant must be available for meetings with the UNDP and KJFL team as well as stakeholders for preparation of events. Arrangement for such visits will be coordinated by the consultant with the project team based on project work plan/schedule.

  1. DUTY STATION

Dili, Timor-Leste with travel to other municipalities. 

Required Skills and Experience

A.QUALIFICATIONS OF THE SUCCESSFUL INDIVIDUAL CONTRACTOR

Education:

  • University degree or high school diploma with previous working experience in youth development programme.

Professional Experience:

  • At least 1 year of working experiences in youth empowerment programme related to entrepreneurship and employment.
  • Previous experience in facilitating similar learning events particularly social business training/camp, entrepreneurship and innovation camp, pre-internship training, etc.
  • Previous experience with United Nations/INGO youth innovation and entrepreneurship programme would be an advantage.

Language Requirements:

  • Good in written and spoken English and Tetun.

Other Competencies:

  • Excellent interpersonal and networking skills, including the ability to liaise effectively at project management levels;
  • Ability to communicate and function effectively in an international, multicultural environment;
  • Ability to work effectively in a team.
  1. SCOPE OF PRICE PROPOSAL AND SCHEDULE OF PAYMENTS

Lump Sum Amount

The financial proposal must be expressed in the form of a lump sum all-inclusive cost linked to deliverables specified in TOR Section C, supported by a breakdown of costs as per the template provided.  

If an Offeror is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the Offeror must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP. 

Schedule of Payments

Payment will be made for each learning event upon completion and submission of following deliverables aligned to the payment schedule indicated as a percentage:

  • 20% Event preparation including concept describing the format, agenda, expected outputs, logistic and invitation to participants
  • 40% Facilitation of each day of learning event and brief draft report including graphic showing evaluation and pre and post test result
  • 40% Final report of the workshop proceedings written to a professional standard. Evaluation of the workshop including pre and post test results, feedback from participants, lessons learned and recommendations for future workshops.

Final payment schedule will be based on the financial proposal from the successful candidate, on the understanding that all payments will be against deliverables as outlined above. No advance payments are possible.

C.RECOMMENDED PRESENTATION OF OFFER

Individual consultants interested in the assignment must submit the following documents to demonstrate their qualification:

  1. Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP; (can be downloaded at http://procurement-notices.undp.org/view_notice.cfm?notice_id=50098 )
  2. Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least two (2) professional references; (can be downloaded at http://procurement-notices.undp.org/view_notice.cfm?notice_id=50098 )
  3. Financial Proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided. (can be downloaded at http://procurement-notices.undp.org/view_notice.cfm?notice_id=50098 )

D.CRITERIA FOR SELECTION OF THE BEST OFFER

The candidates will be evaluated based on the following methodology:

Combined Scoring method – where the qualifications and methodology will be weighted a max. of 70% and combined with the price offer which will be weighted a max of 30%. Only candidates obtaining a minimum of 56 points of the technical criteria will be considered for the financial evaluation.

Technical Criteria

Maximum obtainable points

Weight Percentage

Education:

University degree or high school diploma with previous working experience in youth development rogramme.

15%

15%

Years of Experience and Knowledge of Sector:

At least 1 year of working experiences in youth empowerment programme related to entrepreneurship and employment.

15%

15%

Previous experience in facilitating similar learning events particularly social business training/camp, entrepreneurship and innovation camp, pre-internship training, etc.

15%

20%

Previous experience with United Nations/INGO youth innovation and entrepreneurship programme would be an advantage.

15%

10%

Good in written and spoken English and Tetun.

10%

10%

Total technical score

70

70%

Financial: 30%

30

30%

Final Score

100

100%

  1. APPROVAL
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Apply

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  • Organization: UNDP - United Nations Development Programme
  • Location: Dili (Timor-Leste)
  • Grade: National Consultant - Locally recruited Contractors Agreement - Consultancy
  • Occupational Groups:
    • Education, Learning and Training
    • Energy sector
    • Conference Services
  • Closing Date: 2018-10-03

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