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Reporting Officer

Baghdad

  • Organization: UNHCR - United Nations High Commissioner for Refugees
  • Location: Baghdad
  • Grade: Mid level - P-3, International Professional - Internationally recruited position
  • Occupational Groups:
    • Communication and Public Information
    • External Relations, Partnerships and Resource mobilization
    • Documentation and Information Management
  • Closing Date: Closed

Before submitting an application, UNHCR staff members intending to apply to this Job Opening are requested to consult the Recruitment and Assignments Policy (RAP, UNHCR/HCP/2017/2 and the Recruitment and Assignments Administrative Instruction (RAAI), UNHCR/AI/2017/7 OF 15 August 2017.

Reporting Officer

ORGANIZATIONAL CONTEXT

General guidance and support are received from the Head of Office. However, the incumbent should be able to work under minimum supervision, be creative and innovative.  Guidance may also be given by the various specialised units in the office.

Within UNHCR: Close contacts with all sections to gather and analyse information.
With EXTERNAL Parties: All implementing partners and UN agencies to gather analyse and disseminate information about UNHCR activity information.
Impact of Work:  Accurate and well-presented information will promote UNHCR action for persons of concern, contribute to good decision making, and help for fund raising.
Errors can lead to inappropriate action, and impact negatively on UNHCR¿s image and affect funding raising efforts

FUNCTIONAL STATEMENT:

Accountability
- UNHCR Office has analytical reports on the activities under its area of responsibility (AoR) thus better able to meet the needs of persons of concern.
- Reports to promote UNHCR activities are prepared and distributed in a timely manner.

Responsibility
- Keep abreast with all developments in the activity to prepare appropriate briefings and reports;
- Consolidate and analyse data on programme implementation and indicators in all sectors under AoR  in order to facilitate the preparation of periodic reports, i.e. Sitreps, activity-specific reports as may be required;
- Liaise closely with all Units of the programme in the country in order to gather and collate accurate data about persons of concern and assistance activities; 
- Work closely with Information Management  and GIS to ensure accurate and attractive data presentation on the maps;
- Prepare and distribute minutes of the co-ordination meetings that are held periodically in the country of assignment;
- Meet and brief visitors on all UNHCR activities, where necessary  together with appropriate specialist/ programme officers;
- Draft donor reports;
- Draft and/or check all reports from management;
- Perform other related duties as required.

Authority
- Select and make pertinent abstracts and search for information.
- Have access to data and information related to the functions.
- Liaise with external partners on behalf of UNHCR.

ESSENTIAL MINIMUM QUALIFICATIONS AND PROFESSIONAL EXPERIENCE REQUIRED

- Undergraduate degree (equivalent of a BA/BS) in Journalism, Communications or a related field plus minimum 6 years of previous work experience relevant to the function. Graduate degree (equivalent of a Master's) with 5 years or Doctorate degree (equivalent of a PhD) with 4 years of relevant working experience may also be accepted.
- Good communication skills, good writing skills and good knowledge of computer applications.
- Knowledge of English and UN working language of the duty station if not English.

DESIRABLE QUALIFICATIONS & COMPETENCIES:
- Good knowledge of UNHCR programmes, policies and activities.
- Completion of UNHCR learning programmes or specific training relevant to functions of the position.
- Knowledge of additional UN languages.

This is a Standard Job Description for all UNHCR Reporting Officer positions. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates. C001L3 - Accountability Level 3
C002L3 - Teamwork & Collaboration Level 3
C003L3 - Communication Level 3
C004L3 - Commitment to Continuous Learning Level 3
C005L3 - Client & Result Orientation Level 3
C006L3 - Organizational Awareness Level 3
M006L3 - Managing Resources Level 3 <p>The UNHCR workforce consists of many diverse nationalities, cultures, languages and opinions. UNHCR seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity.</p>
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See below for this postion's Operational Context
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For those people applying for High Risk Duty Stations, we strongly encourage them – before deciding to apply- to read the country specific security and welfare country profiles which can be found on the Intranet under Support Services - Duty of Care (https://intranet.unhcr.org/en/support-services/duty-of-care.html). Ensuring staff are better informed is part of the increased attention UNHCR is paying to Duty of Care.

 

Staff after having applied to High Risk Duty Stations will have access to country specific information webinars with Field Safety Section (FSS) and Staff Welfare Section (SWS) colleagues and provided with a tool to test their psychological preparedness for serving in High Risk Duty Stations. Applicants who applied for a position in a High Risk country will receive, after the deadline for applications has expired, a joint invitation from the Staff Welfare Section (SWS) and the Field Safety Section (FSS) to participate in these webinars. During the Webinars, latest updates on security and well-being will be provided, and FSS and SWS will address questions raised by participants. Applicants are highly encouraged to benefit, when applicable, from all measures as they provide most up-to-date security and well-being information helpful to assess staff’s readiness to serve in a High Risk Duty Station. A Staff Welfare Officer will also be available, if and when required, to discuss with interested applicants the results of the psychological preparedness tool as well as readiness for assignment in High Risk Duty Stations.

 

The Reporting Officer will work under the direct supervision of the Representative.  The incumbent should have  proven skills in external relations, public information and donor relations and experience in UNHCR programme.
Outstanding English writing skills are a must, preferably the incumbent should have English as his/her mother tongue. Given the multi-faceted interaction with external and internal interlocutors, the incumbent needs to be a good team player and have strong inter-personal skills. Prior experience in the Middle East will be prioritized during the selection process. Iraq continues to face multiple humanitarian crises with longstanding tribal and religious divisions further exacerbated by recent armed conflict, which had displaced over 5.8 million people. The Government of Iraq (GoI) declared in December 2017 it had regained control of all Iraqi territory from extremists. However, the needs of the displaced population remain high with some 1.9 million displaced persons and nearly 4 million returnees, although these figures do not take into account secondary displacement or re-admittance to camps where return was not possible or sustainable.  In addressing the needs of IDPs in Iraq, UNHCR leads the Protection, Shelter/NFI (non-food items ¿ also known as Core Relief Items or CRIs), and Camp Coordination and Camp Management (CCCM) clusters. UNHCR is also co-leading, with UN Habitat, the Working Group on Sustainable Solutions for IDPs within the Recovery and Resilience Programme (RRP) for Iraq.
Many families continue to face constrained access to basic services and security and protection risks while contending with destroyed properties and critical infrastructure, and the lack of livelihood opportunities and financial resources. The security and protection environment remains volatile, marked by serious protection risks for displaced Iraqis and returnees, including unlawful and disproportionate restrictions on access to safety and freedom of movement, abduction and illegal detention, forced encampment, forced and premature returns, lack of documentation limiting the enjoyment of rights and access to services, and increased risk of sexual gender-based violence (SGBV) and child protection issues. Interventions require continued support to the displaced population and extensive reconstruction to allow for sustainable return. A comprehensive reconciliation programme led by the GoI is needed to address ongoing protection concerns, including for persons with perceived affiliations with extremists. Without timely interventions to stabilise and rehabilitate affected areas and efforts to address underlying disputes, peaceful re-integration and stability in areas of returns are likely to be jeopardized, thereby risking another cycle of violence.
Despite the political, economic and security challenges in the country, Iraq also hosts over 292,000 refugees and asylum seekers (as of 31 August). As a result of the ongoing conflict in neighbouring Syria, Iraq hosts over 248,000 Syrian refugees, with 97% living in the Kurdistan Region of Iraq (KR-I), of which 63% live in urban, peri-urban and rural areas and 37% live in camps. Durable solutions for the 44,000 refugees and asylum seekers of other nationalities (primarily Turkish, Iranians, Palestinians, and Sudanese) are extremely limited, many of whom are in protracted situations.
UNHCR collaborates with authorities in the Central Government and the KR-I to assist refugees and asylum-seekers, and on statelessness prevention and response. Through the Regional Refugee and Resilience Plan (3RP), UNHCR leads the humanitarian response for Syrian refugees in coordination with authorities. UNHCR leads the Protection, Shelter and Basic Needs/Non-Food Items sectors, and co-leads Health with WHO and WASH with UNICEF. WFP leads Food Security, UNICEF leads Education, and UNDP leads Livelihoods. The UNHCR Office and accommodation for international staff are located in the International Zone (IZ), also called the International Green Zone.  Staff cannot leave the IZ and all movements are in armored vehicles except for approved missions and travel to/from the airport.  It is a 10 square km area of central Baghdad, Iraq, that was the governmental center of the Coalition Provisional Authority and remains the center of the international presence in the city. The contrasting Red Zone refers to parts of Baghdad immediately outside this secure perimeter.
DIWAN ¿ all UN offices are located in the Green Zone ¿ the UN Compound, also known as Diwan.  The accommodation compound called D2 forms part of the larger Diwan complex, while the second compound is called Tamimi, some 4 km/10 minutes away
The Tamimi rooms are container type structures of about 16m2 with a separate toilet and shower They are small but convenient and fully equipped (TV, fridge, double bed, desk, etc).  Bedclinen and towels and are in the room.  The rooms are cleaned 6 days a week.
Food is available in the mini market in D2 or in local shops in the IZ. In both Diwan and Tamimi compound there is a cafeteria (DFAC) which serves breakfast, lunch and dinner 7 days a week. The Islamic State (IS) continues to remain potent and has shown exceptional resilience and capacity to project force and execute attacks in areas that had previously been declared secured. Although monthly incidents have fluctuated, casualties remain consistently high in the first quarter of 2018 underlining the fluidity and unpredictability that staff have to contend with. Gains by the ISF have resulted in expanded humanitarian latitude and coverage in supporting dislocated populations. This posture will be maintained and may register positive and greater marginal shifts in in latter part of 2018. The conduct of operations will become progressively permissive as the GoI expands and consolidates its stability and recovery efforts (as law and order postures improve Key threats still remain collateral from the ongoing armed conflict, sectarian-driven violence, Improvised Explosive devices (IEDS, both body and vehicle borne), civil unrest, kidnapping and ransom and general crime. These security threat issues are anticipated to be carried through 2018.
The current month is going to have some challenges in appointing a Prime Minister after approving the results of the elections and then forming the new government. The country is getting through a political crises related to continuous demonstrations due to the lateness of elections results announcement and also lack of services. This month In Basra the demonstrations turned violent and the Governorate building was ransacked. In addition, the Iranian consulate was burned, and many offices of parties were attacked and burned. At the same time the Green Zone was hit by four mortars during the second weekend of this month; no casualties were reported. However it was seen an act to deliver political message. The country is getting through a political crises related to continuous demonstrations due to the lateness in appointing Prime Minister and also lack of services. The situation is making ISF stretching more than normal and put more burdens on them Acts of extremism and terrorism continue to be registered and will continue to be so in the immediate to short term periods (Q 2 and Q3 2018) reflecting the complex security challenges the country and humanitarian programmes continue to experience. This is being confirmed by asymmetric attacks conducted by ISIS in different Governorates.
Military skirmishes continue to be registered in several governorates and along the Disputed Inland Boundaries (DIBs) but those are limited in duration and intensity. Politically, there has been little traction and motivation at reducing the divide between Baghdad and Erbil. Although the politically driven issues remain far from being resolved there appears to be an appreciable effort by the Iraqi authorities at returning the affected areas to normalcy, a critical dynamic in assuring and enabling humanitarian responses and actions. External national interest influences will continue to manifest within country. Staff serving in Iraq operation are entitled for R&R according to ICSC approved R & R cycles. R & R cycle is 4 weeks for Baghdad.
All international staff assigned to Iraq are required to undertake a 3-day mandatory SSAFE (Safety and Security Approaches in a Field Environment) course. Except for the city of Erbil, you cannot travel anywhere in Iraq without the SSAFE certificate provided at the end of the training. In case of assignments to locations other than Erbil, initial travel is possible however SSAFE must be undertaken in the first 30 days.
If one has conducted an SSAFE course with in the last three years there is no need for attendance.  He/she is only required to attend the FSCO's briefing on arrival.

Please note that the closing date for all vacancies in the September 2018 Compendium is Thursday 18 October  2018 (midnight Geneva time).

This vacancy is now closed.
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