Logistics and Asset Management Analyst

Peace and Security Centre

The UNOPS Peace and Security Centre (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. The Centre is responsible to administer, provide support and oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations.  It is headed by the Centre Director who has the overall authority and accountability for the performance of the Peace and Security Centre on behalf of its clients.

Under the guidance and direct supervision of the Logistics and Asset Management Officer, the Logistics and Asset Management Analyst is to assist in the effective delivery of logistics and asset management of support services. He/she analyzes and interprets the rules and regulations and provides solutions to complex issues. The incumbent promotes a collaborative, client-focused, quality and results-oriented approach.

The Logistics and Asset Management Analyst will be required to supervise and lead the staff of the Asset Management/logistics team in the absence of the Logistics and Asset Management Officer. The Asset Management Analyst works in close collaboration with the operations, programme and project teams to successfully deliver administrative services.

The job holder supports in the following activities:

• Streamline asset management services
• Provide assistance to ensure efficient logistics services
• Facilitate knowledge building and sharing

1. Streamline asset management services, focusing on achievement of the following results:

• Review and update the existing asset management and accounting system for all UNOPS managed equipment and properties in accordance with UNOPS asset management policy;
• Streamline Somalia’s programme wide asset management framework in collaboration with the Logistics and Asset Management Officer in the country;
• Conduct day-to-day management and reporting of assets,  maintain an accounting system for all UNOPS managed equipment and properties in accordance UNOPS lease and asset management policy;
• Conduct inspection and physical verification of all stores and equipment, ensure databases are up to date on the quantity, quality, serviceability, and location of relevant equipment/items;
• Ensure that a register for assets, non-expendable property and equipment is maintained/updated for all programme locations on a regular basis;
• Implement internal control system which ensures that goods in transit are tracked and monitored and the asset registry records are updated on a regular basis;
• Prepare relevant asset disposal documentation for review and approval in accordance with UNOPS rules and regulations.

2. Provide assistance to ensure efficient logistics services, focusing on achievement of the following results: 

• Contribute substantively in the development and implementation of a comprehensive logistics system that will operate in accordance with UNOPS logistical procedures;
• Implement a coherent programme wide logistical supply system which will come into effect in accordance with UNOPS procurement rules and regulations;
• Carry out all programme logistical services in accordance with UNOPS rules and regulations. 

3. Facilitate knowledge building and sharing focusing on achievement of the following results: 

• Organize training for the support and operations staff in the supply chain, logistics and asset management processes to ensure the capacity building of the existing support staff at each programme location;
• Ensure that programme appointed support staff are fully aware of UNOPS rules and regulations regarding asset management, as well as programme specific asset management framework;
• Ensure compliance with relevant asset management rules and regulations, and in doing so ensure that support staff is able to carry out asset management functions independently and in accordance with relevant rules;
• Introduce and synthesize lessons learnt and best practices in logistics and asset management;
• Contribute to knowledge networks and communities of practice;
• Perform other related duties as required.

Education

• Master’s Degree or equivalent in Business Administration, Supply Chain Management, Logistics, Asset Management or related subjects with two (2) year of relevant experience; OR
• First level University degree (Bachelor’s Degree or equivalent) in Business Administration, Supply Chain Management, Logistics, Asset Management or related subjects with four (4) years of relevant experience.

Experience

• Relevant experience is defined as experience in Supply Chain Management, Logistics, Cargo Management or Asset Management;
• Computer literacy is required.

Languages

• Fluency in English ( reading, writing and speaking ) is required
• Fluency in Somali (writing, reading and speaking) is required;
• Fluency in other UN official language is desired.

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach mean that we can quickly respond to our partners' needs while offering the benefits of economies of scale.