Clerk

The objectives of the Departmental Programme are to take forward the prevention of NCD agenda by\:

(i) providing strategic leadership, engaging in partnerships where joint action is needed;

(ii) shaping the research agenda and stimulating the generation, translation and dissemination of valuable knowledge;

(iii) setting norms and standards and promoting and monitoring their implementation;

(iv) articulating ethical and evidence-based policy options, including providing vision for scaling up proven interventions;

(v) providing technical support, catalyzing change, and building sustainable institutional capacity; and

(vi) monitoring the health situation and assessing health trends. The purpose of the programme is to support delivery of the WHO Action Plan for the Prevention and Control of NCDs and the Comprehensive Global Monitoring Framework, and the Voluntary Global Targets for the Prevention and Control of Noncommunicable Diseases, and to support Member States in the technical implementation of the WHO Framework Convention on Tobacco Control. The programme has the principle of health equity at its heart and advocates for a whole-of-government and whole-of-society approach for the prevention of NCDs as well as Health in All Policies and the role of health services and systems being structured in a way that promotes health.

DESCRIPTION OF DUTIES

The incumbent provides clerical and secretarial assistance and backup within the Department. The duties and responsibilities include one or more of the following\:

1. To provide support to staff members within the Department for the organization of one or more of the following\: meetings, workshops, seminars, etc. e.g. photocopying documents and preparing briefing files, including labels and dividers, collecting documentation from various sources.

2. To type correspondence, format documents, tables and reports from plain and corrected copies, dictating machine, forms, handwritten or rough drafts and printed matter. Reviewing and correcting style, spelling and presentation in line with WHO and departmental styles.

3. To maintain correspondence logs, and update manuals, files and simple office records.

4. To answer telephone calls, responding to routine queries and/or forwarding such to the appropriate staff members, as necessary.

5. Using GSM, to assist with the preparation of travel authorizations, flight and hotel reservations.

6. As requested and/or instructed, to obtain documents and information from departmental and cluster staff, and from other clusters, programmes and agencies/institutions, and disseminate such information as required.

7. To maintain, in close collaboration with colleagues, a comprehensive filing system for all documents, reports, presentations and other materials related to meetings, seminars and workshops and other areas of work, including related lists to facilitate searches.

8. During meeting, workshops, seminars and other, to provide assistance and backup to colleagues in the department/programme.

9. To perform other related duties as required or instructed, including providing secretarial support to other areas of work and teams or the department as necessary.

REQUIRED QUALIFICATIONS

Education

Experience

Skills

WHO Competencies

Use of Language Skills

REMUNERATION

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link\: http\://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• For information on WHO's operations please visit\: http\://www.who.int.

• WHO is committed to workforce diversity.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.