Deputy Head of Finance- MCFU (Re-advertised)

Ensures the implementation of operational and financial management strategies, focusing on the achievement of the following results:

• Advice to senior management on strategic financial resources management and efficient ways of supporting the implementation of MCFU activities.
• Authoritative interpretation of requirements for handling transactions advice and guidance concerning UNOPS’ financial practices and rules.
• Operational efficiency of the managerial or accounting aspects of the areas managed.
• Continuous analysis and monitoring of the financial situation, presentation of forecasts for projects.
• Full compliance of financial activities, financial recording/reporting system and audit follow up with UN/UNOPS rules, regulations, policies and strategies, MCF Standard Oprating Procedures (SOPs) and IPSAS standards.
• Implementation of the effective internal control, proper design and functioning of the financial resources management system.
• Performance of appropriate role in Enterprise system for transactions approvals and OA  accounts reconciliation.
• Monitoring of financial exception reports for unusual activities, transactions and investigation of anomalies or unusual transactions within MCFU. Periodically conduct risk assessments on Managed Cash Flow operations and propose mitigating actions to the Head of Finance.
• Proper planning, expenditure tracking and audit of financial resources, including extra-budgetary income in accordance with UNOPS rules and regulations
• Control of the workflows in the MCF Unit.
• Elaboration and implementation of cost saving and reduction strategies.
• Informs supervisors and other UNOPS staff at Headquarters of the results of the investigation when satisfactory answers are not obtained.
• Coordinate with Ministry of Health and Sports (MOHS) staff, National Program team members and the HoF for the development and periodical review of MCF SOPs, manuals, guidelines and control of workflows, implement adequate internal controls and safeguarding of the organization’s assets.
• Represents MMOC Head of Finance to meetings with internal/external stakeholders when required, including National Program, Donor and PR management meetings

2.Budget management and organization of the cost-recovery system

Manages the project budgets and organizes an optimal cost-recovery system focusing on achievement of the following results:

• Financial resources management through planning, guiding, controlling of the resources in accordance with UNOPS rules and regulations.
• Preparation and monitoring of budgets of management projects.
• Establishment of the development projects’ budgets preparation/modification monitoring system, control of budgetary status versus authorized spending limits (ASL) and budgets delivery levels.
• Elaboration of proper mechanisms to eliminate deficiencies in budget management.
• Preparation of cost-recovery bills in Enterprise system for the services provided by UNOPS

3.Control of  Operational Advance (OA) accounts

• Ensures proper control of CO OA accounts focusing on achievement of the following results in compliance with IPSAS and UNOPS policies and procedures:
• Elaboration of the internal expenditures’ control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Enterprise system; OA reconciliation  are duly prepared; MPOs, travel claims and other entitlements are duly processed, receipting of goods and services and establishment of accruals are properly done
• Timely accounting and reconciliation of all transactions, security for cash assets on site.
• Manager level in Enterprise system.
• Oversee the Control of  OA accounts opening, operations and closure
• Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. Timely response to HQ requests to resolve financial data issues.
• Oversee the Control of the Accounts Receivables for UNOPS projects and maintenance of the General Ledger

4.Control of Field level cash management

• Ensures proper CO cash management  focusing on achievement of the following results:
• Timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application.
• Monitoring of financial exception reports for unusual activities, transactions and investigation of anomalies or unusual transactions. Provision of information to supervisors and other UNOPS staff at HQ on the results of the investigation when satisfactory answers are not obtained.
• Daily review of zero-balance account bank statements in Enterprise system to monitor imprest level; identification and record of contributions.
• Primary contact with local bank management on routine operational matters including negotiation of exchange rate on replenishments.
• Member of bank signatory panel.
• Timely and accurate approval of bank reconciliation, including documented review of exceptions.
• Initiation of bank transfers and deals, selecting bank transfers and deals for approval and settlement.
• Performing Paycycle manager role in Enterprise system
• Timely preparation of monthly cashflow forecast for use by Treasury Team. Liaison with National Programme team and Field Finance Assistants to obtain estimate of their cash requirements.
• Cash disbursements made on sites.

5.Team Management

• Facilitate the engagement and provision of high quality results and services of the team supervised through effective recruitment, work planning, performance management, coaching, and promotion of learning and development.
• Provide oversight, ensuring compliance by team members with existing policies and best practices.

6. Knowledge building and knowledge sharing

• Organize, facilitate and/or deliver training and learning initiatives for personnel on finance related topics.
• Lead, approve and conduct initiatives on capacity development and knowledge building for MCFU personnel, including network development, plans, learning plans and activities, Technological developments, Finance practice information and best practice benchmarking.
• Oversee team’s contributions to Finance knowledge networks and communities of practice including collaborative synthesis of lessons learnt and dissemination of best practices in human resources management.
• Guide team’s collection of feedback, ideas, and internal knowledge about processes and best practices and utilize productively. 
• Provide training and refresher workshops for Department of Public Health (DoPH) and Ministry of Health and Sports (MoHS) staff and National Program team Members on Financial Planning, Budgeting and internal control Systems.
• Advise on the development of a comprehensive financial management training strategy, plan and materials to ensure that adequate formal and informal mechanisms are available to office finance staff.

Impact of Results

The effective and successful achievement of results by the Deputy Head of Finance directly impact on the availability of UNOPS’ financial resources to effectively support the development and implementation of the organization’s programmes and projects.  It enhances the organizations financial and programme performance, demonstrating UNOPS’ effective stewardship of donor and partner funds. These promote the credibility of the organization as an effective service provider in project services and management.