Resource Mobilization Manager, P-3, Jakarta, Indonesia, Post #108020 (Temporary Appointment)

UNICEF Indonesia is seeking a Resource Mobilization Manager to work across the office, especially with the PME Unit; Private Sector Fundraising Unit; Communications Cluster; Social Policy/ Emergency Cluster and other Programme Clusters to ensure alignment of resource mobilization and donor relations efforts with organizational priorities, for both regular programming and humanitarian response efforts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, Quality of Life

A steadily growing economy isn't benefiting all. Half the population still lives in poverty and children's changes can vary dramaticaly depending on their families wealth or where they live.

For more information, visit the UNICEF Indonesia Country Office website: https://www.unicef.org/indonesia/

How can you make a difference?

Title: Resource Mobilization Manager
Level: P-3 (International Professional Category)
Type of Contract: Temporary Appointment, Post No: 108020
Duration: 364 days
Duty Station: Jakarta, Indonesia

MAIN TASKS AND RESPONSIBILITIES:

Strategy

• Keep the office-wide Resource Mobilization Strategy up to date, including the related action plan, which details ongoing fundraising efforts across the office to address resource gaps, by country programme output.

Donor Intelligence

• Act as the main knowledge point for intelligence on international donors: Keep up to date with the latest developments and initiatives (e.g. donor trends, new funding initiatives on thematic areas announced by international donors, donors announcing interest in Indonesia, donors contributing to emergency appeals, etc.)
• Keep up to date and act as main knowledge point in Indonesia for the family of UNICEF National Committees (e.g. leadership changes, areas of interest, etc.)
• Participate in relevant webinars, trainings, workshops etc. organized by regional office and headquarters on behalf of UNICEF Indonesia (or advise appropriate participation) and share gained intelligence afterwards with the office

Coordination

• Track and monitor all resource mobilization efforts in the office
• Coordinate across submissions to the same entities (e.g. one NatCom)
• Coordinate any Government donor efforts with the relevant counterpart(s) in New York headquarters
• Coordinate any private sector efforts outside Indonesia with the relevant counterpart in UNICEF Geneva headquarters and/or the responsible National Committee
• Organization and documentation of quarterly in-house Resource Mobilization Meetings
• Filing and archiving all key documents for donor relations on the shared drive system, including paper-based filing where necessary (Proposals, reports, contracts, field trip documentation, key correspondence, donor visibility material, etc.)

Proposals and pitching material

• Overall monitoring of internal timelines and deadlines to ensure the timely submission of proposals, including to allow sufficient time for quality control, editing, etc.
• While the substance of any proposal will come from the responsible Cluster Chief(s), the Resource Mobilization Manager is responsible for quality assurance including layout, editing and formatting, and for checking the completeness of the proposal including the proposed budget, visibility and reporting agreements, etc. This includes compliance with UNICEF terminology and brand guidelines.
• Ensure the proposals include clear arrangements and agreements on reporting timelines as well as donor visibility (human interest stories, branding, website/social media coverage, field visits), including on the related cost.
• Coordinate preparation of proposals for emergency appeals, together with the office Emergencies unit.
• Besides concrete proposals, the Resource Mobilization Manager will develop a set of compelling communication assets such as fact sheets, a standard slide presentation, etc. that can be customized easily for different donors.

Relationship Management

• Maintain effective and positive relationships with all donors (incl. potential donors) together with and in coordination with the responsible cluster lead in the CO as well as the responsible account managers in UNICEF New York and Geneva (headquarters) and/or the Bangkok regional office.
• Provide unofficial and irregular soft donor updates outside the agreed reporting schedule to demonstrate progress and impact to the donor (e.g. newspaper articles, website coverage, quick photos and videos from the field, key staff profiles, etc.)
• Act as the focal point and responsible person to respond to any ad-hoc queries coming from donors.

Implementation Monitoring

• Monitor and track the successful implementation of donor agreements in line with the agreed proposal, including expenditure monitoring together with the PM&E unit
• Flag any deviations and/or delays to senior management
• Negotiate grant extensions with the donor as necessary, together and in coordination with the technical cluster lead

Reporting

• Overall monitoring of reporting schedules for all grants and ensuring timely submission
• While the substance of any donor report will come from the responsible Cluster, the Resource Mobilization Manager is responsible for quality assurance, layout and formatting, and ensuring reporting is in line with initial agreements and templates under the proposal. This includes accuracy check as well as ensuring compliance with UNICEF terminology and brand guidelines.  This is done in coordination with the PM&E unit’s regular report editors.

Donor Visits

• Overall responsibility to organize and implement agreed donor visits, in collaboration with the relevant programme colleagues and the communication cluster
• Maintain the Country Management Team’s donor field visit and visibility plan

Communication Agreements

• Ensure that the office delivers any agreed communication materials, e.g. human interest materials, video, social media postings, website, etc., in line with visibility agreements.

Innovative Finance

• Together with the Social Policy cluster, coordinate any initiatives on innovative finance involving Indonesia, including Blockchain, Islamic Finance, etc.

UNCT

• Act as UNICEF Indonesia’s focal point and main participant in UN-wide meetings on resource mobilization, including the UN Country Team.

To qualify as an advocate for every child you will have…

- Advanced University degree *) in Business Administration, communication or other relevant fields
- Minimum 5 years of relevant work experience: resource mobilization/ marketing, ideally including proposal and report writing
- Knowledge of UNICEF, UN System, and global development aid and philanthropy landscape
- Excellent written English (knowledge of Bahasa Indonesia would be a very strong asset)
- Ability to organize meetings, calls and documents that may require the input of multiple sources

(* First level university degree may be considered in exceptional circumstances with minimum of 8 (eight)  years of professional related experience.

For every Child, you demonstrate…

UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

Disclaimer: The screening of your application will be conducted based on the information in your profile. Before applying, we strongly suggest that you review your profile to ensure completeness, especially the education and experience sections.