Human Resource Assistant

Swedish Committee for Afghanistan (SCA) invites all qualified candidates to apply for the following position. SCA actively promotes and encourages Women and People with Disabilities to appl

Title of Position:

Human Resources Assistant

Job Number:

HRM/TRMO 25-18

Duty Station:

Taloqan Regional Management Office (TRMO)

Number of Positions:

One (Female)

Status:

The position is Open-Ended

Remuneration:

Salary and benefits are  according to internal SCA salary policy                                               

Non-monetary Benefits for Females:

Transportation close to residence and work, child nursery at workplace, safe travel facilities and companion to field trips, female association membership, trainings and capacity building

Announcement Date:

17-Oct-2018

Closing Date:

31-Oct-2018

SCA Background

The Swedish Committee for Afghanistan (SCA) has been working in Afghanistan since 1982, presently managing development programmes concerning Health, Education, Rural Livelihoods and Community Governance, with a total annual budget of roughly USD 40 million. The total number of staff is around 5,500. During the last 10 years SCA has undertaken a change process moving from a primarily humanitarian service delivery approach towards more of a developmental role, putting increasing emphasis on capacity development, rights-based programming and outcome orientation. The mission of SCA is to empower individuals, communities and local organizations, primarily in rural areas and with particular focus on women, girls, boys and vulnerable groups such as people with disabilities, so that they may participate fully in society and influence their own development. SCA is an Equal Opportunity Employer. Qualified applicants are considered for employment based on their skills, abilities and experience without regard to age (18-65 years), ethnicity, religion, marital status, gender, or physical disability.

Scope of work:

The Human Resources Assistant supports the Regional HR Senior Officer in all activities related to Human Resources at RMO level according to SCA policies, procedures and requirements and to contribute in accountability and transparency of recruitments.

Qualifications & Requirements:

• Bachelor’s degree, BBA or BA Degree in Human Resources is preferred.
• 1-2 years relevant experience, especially within an NGO, UN agencies or similar organization.
• Computer skill at operator level, especially with MS Office packages.
• Fluency in English and Pashto and/or Dari, both written and spoken
• Interpersonal and communication skills
• Supervisory, team worker, analytical, and troubleshooting skills
• Ability and willingness to travel to the project sites within Afghanistan and adjust to SCA environment.
• Honest, proactive and well mannered.
• Qualified local Afghan citizen will be given preference

Main Responsibilities:

• Downloading/Receiving and log CVs for vacant positions including maintenance the CVs databank in appropriate order.
• Screening all Applications for field project staff and contributing to its shortlisting/recruitment process along with coordination of Employment Committee according SCA Project Field Staff Recruitment Guidelines.
• Ensuring on time coordination of shortlisted candidates’ scheduling/Invitation for written test and/or interviews for all type of employment categories at RMO level.
• Preparing Staff Attendance Sheets and its daily check-up.
• Assist staff in their day to day leave process and closely follow up their leave plan and record.
• Generate/prepare staff time sheet on monthly basis.
• Assisting in updating HR Personic Database on need basis for regular staff/fixed term staff and Assist monthly staff statistics report.
• Assist in maintaining and updating staff personnel files and relevant hard records.
• Assist HR Senior Officer with uploading soft copies of documents on server and back-up bank on a Weekly basis.
• Assist HR Senior Officer in a proper onboarding of new arrival with complete induction procedures and ensuring exit formalities have taken place upon staff leaving.
• Assist HR Senior Officer in day to day tracking system e.g. renewal of staff contracts, probation period evaluation/confirmation, recruitment tracker and other HRIS record system.
• Assist all unit heads/focal points with monthly timesheets including checking its accuracy against staff attendance sheet and leave record.
• Assist/guide all program unit head controlling project field staffs’ performance and attendance which include regular field visits.
• Assist HR Senior Officer in performance reviews, and disciplinary actions in compliance with SCA rules and regulations.
• Provide administrative support to the HR Senior Officer, by undertaking additional tasks and responsibilities as requested.
• Act as HR Senior focal point in absence of HR Senior Officer.  

Application Procedures:

• SCA actively promote and encourages women and persons with disabilities to apply.
• Interested qualified candidates should submit a full CV (maximum four pages) with a cover letter in a single word/pdf document file explaining their motivation in applying for the job and highlighting their relevant skills and experience.
• To apply online please send your application / CV to vacancies.nermo@sca.org.af
• The subject line must include (Human Resources Assistant – HRM/TRMO 25-18) otherwise your application may not be considered.
• Candidates may also submit applications by letter (hard copy) directly to the SCA HRM Unit in either Kabul, Ghazni, Kunduz, Wardak, Taloqan, Mazar-e-Sharif, Laghman or Jalalabad;
• Academic certificates or references need not to be submitted at this time. These will be requested if called for interview.
• Only short-listed candidates will be invited for test/interview.

© Copyright 2015 Swedish Committee for Afghanistan