Strategy and Policy Administrative Associate
New York City
- Organization: UNOPS - United Nations Office for Project Services
- Location: New York City
- Grade: Administrative support - GS-7, General Service - No need for Higher Education - Locally recruited position
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Occupational Groups:
- Political Affairs
- Operations and Administrations
- Legal - Broad
- Information Technology and Computer Science
- Closing Date: Closed
Background Information - Job-specific
This position is located in the Global Services Division, Office of Information and Communications Technology, Department of Management (DM/OICT/GSD) in New York. The Office of Information and Communications Technology (OICT) provides enterprise-wide oversight of ICT programmes, budgets and decision-making to ensure alignment with the Secretariat's overall ICT strategy in support of the Organization's mission.
Functional Responsibilities
Within delegated authority, the Strategy and Policy Administrative Associate will be responsible for the following duties:
- Assist in preparing and drafting ICT strategy and related communications
- Assist in monitoring and reporting ICT strategy implementation
- Prepare, monitor and report ICT policy activities carried out by the section.
- Plan ICT policy revision schedule
- Organize ICT policy committee meetings and prepare documentation.
- Assist to review request for new policies.
- Liaise with ICT entities to coordinate working groups for policy development
- Help drafting ICT related policies aiming to achieve proper and efficient use of ICT resources.
- Follow-up on endorsement process until issuance of policies.
- Insure proper archiving of endorsed policies.
- Perform other duties as assigned.
OICT has developed a policy framework across the UN Secretariat covering all ICT related areas aligned with the ICT Strategy. The policy development function is responsible for maintaining the ICT policies and for developing new polices as needed in collaboration with subject matter experts and the ICT Policy Committee.
Competencies
| Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion. |
| Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. |
| Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). |
| Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. |
| Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. |
| Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. |
| Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground. |
Education/Experience/Language requirements
- High school diploma or equivalent is required. Additional technical degree or training in Information Technology is an advantage.
Required
- A minimum of 7 years in Information Technology, IT policies, IT compliance or related field.
- English and French are the working languages of the United Nations Secretariat. For this position, fluency in English is required.
Contract type, level and duration
Contract type: Staff
Contract level: G7
Contract duration: One year initially, renewable subject to satisfactory performance and funding availability
For more details about United Nations staff contracts, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/UN-Staff-Contracts.aspx
Additional Considerations
- Please note that the closing date is midnight Copenhagen time
- Applications received after the closing date will not be considered.
- Only those candidates that are short-listed for interviews will be notified.
- Qualified female candidates are strongly encouraged to apply.
- Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
- For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
- The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.
Background Information - UNOPS
UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.
UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.
Working with us
UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.
Diversity
With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.
Work life harmonization
UNOPS values its people and recognizes the importance of balancing professional and personal demands.
Background Information – Sustainable Development Cluster
Based in New York, the Sustainable Development Cluster (SDC) supports diverse partners with their peacebuilding, humanitarian and development operations.
The SDC’s services include grants management, development and special initiatives support, and technology support to the UN and UN agencies.
The SDC is part of the New York Service Cluster that supports the United Nations Secretariat, as well as a broadening community of other New York-based United Nations organizations, bilateral and multilateral partners in the delivery of UNOPS mandate in project management, infrastructure management, and procurement management.
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