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  • Organization: UN WOMEN - United Nations Entity for Gender Equality and the Empowerment of Women
  • Location: Tbilisi
  • Grade: GS-7, General Service - No need for Higher Education - Locally recruited position - Administrative support
  • Occupational Groups:
    • Women's Empowerment and Gender Mainstreaming
    • Banking and Finance
    • Administrative support
    • Operations and Administrations
  • Closing Date: 2018-11-06

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Finance Associate – VGSC Financial (Georgian Nationals Only)

Tbilisi (Georgia)

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The Finance Associate position forms part of UN Women’s Virtual Global Service Centre (VGSC) for financial donor reporting and project closure under the responsibility of the Chief of Accounts.  Under the guidance and direct supervision of the Finance Specialist – Financial Reporting and Project Closure Unit Head, the Finance Associate is dedicated to the preparation of financial donor reports and financial project closure; while also providing additional capacity to the regional office for other finance related duties under the daily supervision of the Regional Office Finance Specialist.  The Finance Associate will always promote a client-oriented approach and abide by UN Women’s financial regulations and rules. The Finance Associate works in close collaboration with the staff of the Division of Management and Administration, Programme Division, Regional Office and Country Offices, as well other UN entities in HQS and COs for resolving complex finance-related issues and information delivery.

Duties and Responsibilities

Functions / Key Results Expected:

1.  Administer focus on timely preparation of financial donor reporting and other management reports:

  • Prepare financial reports for donors for UN Women offices timely and submit to VGSC Finance Specialists;
  • Monitor outstanding donor reports to donors and initiate follow-up actions with Country Offices;
  • Follow up on errors in chart fields or over expenditures and ensure proper adjustments are made;
  • Assist in the maintenance of the General Ledger, analyzing and reconciling accounts with supporting modules;
  • Respond to requests to resolve financial data issues;
  • Prepare other regular finance indicators or management reports as requested;
  • File and archive supporting work papers and documents.
  • Regularly communicate with VGSC Finance Specialists.

 2. Administer and implement financial procedures focusing on timely closure of projects:

  • Perform and provide advice for financial project closure of projects for UN Women (UNW) offices;
  • Monitor, reconcile and follow up with Country Offices (COs) on status of closed projects not yet financially closed;
  • Prepare various reports on project closure status and initiate follow-up actions;
  • Ensure proper control of the supporting documents for refunds to donors and general ledger journals;
  • Follow up on errors in chart fields or over expenditures and ensure proper adjustments are made;
  • Assist in the maintenance of the General Ledger, analyzing and reconciling accounts with supporting modules;
  • Respond to requests to resolve financial data issues;
  • File and archive supporting work papers and documents;
  • Regularly communicate with VGSC Finance Specialists.

3. Provides accounting and administrative support to the RO Finance team focusing on achievement of the following results for Regional Office support:

  • Prepare and review of payment vouchers based on proper supporting documents authorized by the budget owners and project managers;
  • Prepare various reports on incomplete/unpaid vouchers and initiate follow-up actions;
  • Ensure Proper control of the supporting documents for payments, accounts receivable and General Ledger journals;
  • Approve vendors in Atlas (for offices that you are not a delegated payment voucher preparer);
  • Maintain the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; and other entitlements are duly processed;
  • Take corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers;
  • Support the finance team in the internal and external audits of UN Women offices, as requested.

4. Facilitate knowledge building and knowledge sharing focusing on achievement of the following results:

  • Build and strengthen the capacity of UNW offices in the areas of financial donor reporting and project closure, including conducting trainings in your region;
  • Assist and provided input to training materials for the operations / project staff on financial donor reporting and project closure or other related finance items;
  • Actively participate in knowledge sharing and changes of duties with other staff in Finance team, as requested by RO Finance Specialist, to ensure that all duties have back-up staff assigned and trained;
  • Ensure full compliance with amendments to International Public Sector Accounting Standards (IPSAS).  Inform other UNW Finance Users to ensure IPSAS compliance and currency; 
  • Ensure full compliance with all UNW Financial Regulations and Rules, Operations manuals, Internal Control policies and procedures, Standard operating procedures, Finance manual, and Delegations of Authority to ensure consistency across UNW and harmonization with other UN Agencies.  Provide recommendations to Unit head for proposed amendments;

5. Perform other duties from time to time as requested by RO Finance Specialist.

Impact of Results:

The key results have an impact on the overall efficiency in financial resources management and success in implementation of operational strategies.  Accurate analysis and presentation of financial information enhances UN Women's credibility in use of financial resources and proper financial process management. The information provided facilitates management decision making.

  • Timely and accurate financial donor reports and other management financial reports;
  • Timely and accurate financial project closure;
  • Timely response to requests to resolve financial data issues;
  • Timely, completes and accurate financial transactions/activities and documentation;
  • Timely and accurate advice on UN Women financial rules and regulations;
  • Proper control of supporting documents.

Competencies

Core Values / Guiding Principles 

  • Integrity: Demonstrate consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct;
  • Professionalism: Demonstrate professional competence and expert knowledge of the pertinent substantive areas of work;
  • Cultural sensitivity and valuing diversity: Demonstrate an appreciation of the multicultural nature of the organization and the diversity of its staff. Demonstrate an international outlook, appreciating difference in values and learning from cultural diversity.

Core Competencies 

  • Ethics and Values: Demonstrate and safeguard ethics and integrity;
  • Organizational Awareness: Demonstrate corporate knowledge and sound judgment;
  • Development and Innovation: Take charge of self-development and take initiative;
  • Work in teams: Demonstrate ability to work in a multicultural, multi ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds;
  • Communicating and Information Sharing: Facilitate and encourage open communication and strive for effective communication;
  • Self-management and Emotional Intelligence: Stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and have a consistent behavior towards others;
  • Conflict Management: Surface conflicts and address them proactively acknowledging different feelings and views and directing energy towards a mutually acceptable solution;
  • Continuous Learning and Knowledge Sharing: Encourage learning and sharing of knowledge;
  • Appropriate and Transparent Decision Making: Demonstrate informed and transparent decision making.

Functional Competencies 

  • Strong accounting skills;
  • Knowledge of financial rules and regulations, and accounting;
  • Strong IT skills and proficiency;
  • Ability to provide input to business processes re-engineering, implementation of new systems;
  • Ability to administer and execute financial and accounting processes and transactions;
  • Results and client oriented approach to work;
  • Strong communication and relationship management skills.

Required Skills and Experience

Education:

  • Completion of High School (Secondary Education) is required;
  • University Degree in Accounting or Finance is an advantage;

Experience:

  • At least 7 years of progressively relevant finance work experience is required;
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of database packages;
  • Working experience in web based ERP financial systems (i.e. SAP, PeopleSoft, Oracle, etc.);
  • Knowledge of IPSAS and/or IFRS is desirable; 
  • Completion of UN Women Accountancy & Finance Test required;

Language Requirements:

  • Fluency in English and Georgian is required; 
  • Knowledge of any other UN language is an advantage.

Application procedure:

The application consisting of a CV, cover letter, and P11 form should be submitted electronically.

P11 form can be downloaded from http://www.unwomen.org/en/about-us/employment

Only short-listed candidates will be contacted.

Please group all your documents into one (1) single PDF document as the system only allows to upload maximum one document.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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