Terms of Reference National consultant to carry out trainings of women’s candidates
home-based with travel to ankara and 4 other provinces in turkey
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women's rights at the centre of all its efforts, the UN Women leads and coordinates United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It provides strong and coherent leadership in support of Member States' priorities and efforts, building effective partnerships with civil society and other relevant actors.
UN Women has begun implementing a new Strategic Plan (2018-2022) which outlines the Entity’s strategic direction, objectives and approaches to support efforts to achieve gender equality and empower women and girls. One of the strategic outcomes of the new Plan is to ensure that “Women lead, participate in and benefit equally from governance systems.” In Turkey, UN Women’s news Strategic Note (2019-2022) also prioritizes increasing women’s political participation and supporting the government meet its commitment to gender equality through the development of gender responsive plans and budgets.
While progress has been consistent in the fields of women’s education and health, in Turkey women have been unable to advance politically in significant numbers. Following the general elections in June 2018, women represent only 17.45% of the members of the Turkish Grand National Assembly (TGNA) – a figure well below the global average of 22% and the 30% target set by the United Nations Economic and Social Council in 1995.
In March 2019 local elections are planned in Turkey. At the local level women’s participation to politics and decision-making mechanisms are much less than at the central level and it is critical to increase women’s engagement. According to the latest local election in 2014, women represents only 2.8% of mayors, 10.7% of municipality councils members and 4.7% of Provincial General Assembly members. This
is far below the target set forth in the 1995 Beijing Declaration and Platform for Action, and Sustainable Development Goal 5 to “ensure women’s full and effective participation and equal opportunities for leadership at all levels of decision-making in political, economic and public life.”
UN Women in Turkey is currently implementing a Gender Equality in Political Leadership and Participation in Turkey project funded by SIDA. Within the context of this project, UN Women aims to:
- Improve the gender sensitivity of the parliament, its commission, new legislation, media covering parliament’s activities and newly elected parliamentarians.
- Support women candidates in local elections and newly elected women at the local level.
- Increase awareness and understanding of Gender Responsive Budgeting (GRB) to better address the GEWE financing gap and to advance GEWE amongst line ministries and the parliament
- Develop the capacities of national and local authorities to formulate gender-responsive policies, plans, and programmes.
- Enhance the capacities of gender advocates and women’s groups for effective monitoring and ensuring accountability for the achievement of GEWE results:
Within this project UN Women’s Turkey office is therefore planning a series of capacity building trainings for women who are thinking or planning to run at the local level in March 2019. The training will be based on a 2018 UN Women “Training Manual for Women Candidates” which has been prepared under the supervision of UN Women (NY) and has currently been piloted in several countries.
The manual was created to support trainers to build capacities of women who wish to campaign, and as a primer for women candidates themselves. It contains five training modules complete with training tools and activities covering key campaign skill areas. The modules address 1) Preparations to decide to run for office 2) Communications 3) Voter contact 4) Fundraising and 5) Campaign Management. UN Women is seeking to engage two national consultants experienced as training facilitators in women’s political participation or related subjects to support the pilot training by delivering portions of this curriculum and identifying specific recommendations for adapting the curriculum to the Turkish context. They will work in close cooperation with a senior international political participation trainer.
In addition, it is planned that the international and national trainers will present the Training Manual to members of the Equal Opportunities Committee of the Turkish Parliament and take part in a consultation with Committee members (and possibly other stakeholders involved in elections issues) on how the Manual’s lessons and recommendations apply to elected women’s experience in Turkey.
In this context UN Women in Turkey plans to hire two national consultants to collectively provide guidance and trainings with a view to supporting the international expert and fostering capacities of women considering running in the 2019 local elections. Each consultant should apply separately.
Duties and Responsibilities
Under the direct supervision of UN Women Political Participation Project Manager and overall guidance of UN Women Turkey Office Director, the national consultant will cooperate closely with the international trainer to support the delivery of trainings to potential or actual women candidates in 4 provinces of Turkey in December 2018 and January 2019. Specifically, using the global training curricula – which contains in-depth content, facilitator’s notes and exercises on the key elements of running a campaign – the national consultants will review, adapt and facilitate specific training sessions in two provinces in
December and offer recommendations for improving the curriculum for Turkish audiences for additional trainings in January which they consultants will co-lead with the international expert.
The national consultant will be responsible for the following specific tasks:
- Review the full draft UN Women Training Manual for women candidates and provide specific recommendations for adapting content and exercises to the Turkish context.
- In close collaboration with the UN Women team and international consultant, develop/adjust the presentations and training outlines (i.e. agenda, PPTs, handouts, questionnaire/assessment forms, etc.) to be delivered during the training sessions (in English and Turkish).
- Participate in a presentation of the Global Training Manual to the Equal Opportunities Commission of Parliament and take part in discussions with Turkish MPs with experience in campaigning, women’s branches of political parties and CSOs to inform them of the training and its results (pre and post training consultations).
- Co-facilitate specific training sessions based on agreement with the UN Women team and international consultant during four 3-day training workshops to be held in four provinces of Turkey tentatively between 10-20 December 2018 and 7-17 January 2019.
- Take notes for relevant sessions, tracking participants’ feedback and recommendations for future training. Preparation of a report on the trainings.
- Prepare and submit recommendations and text adjustments (in English and Turkish) of the Global Training Manual for future trainings in Turkey in terms of organization, content and delivery. These recommendations should be drafted based on the analysis of pre and post training questionnaires of participants and other feedback. UN Women Turkey should be in a position to use these to finalize a Turkey-specific version of the Global Training Manual.
Each consultant will be in charge of the delivery of certain modules of the training based on his/her primary field of expertise. The national consultants and the international consultant should work closely together, as well as with relevant UN Women staff, to fulfill the requirements of the assignment.
National consultants will commence their work approximately 26 November with the review of the Training Manual, drafting of complementary materials that take into account the Turkish context, and preparation of the first two training sessions with the international consultant and UN Women staff. This part of the work will be home based. From approximately 10-20 December the national consultants are expected to be in Ankara and the two training provinces (likely to be Gaziantep and Adana) for the consultation meeting with the Equal Opportunities Commission (and possibly other Ankara based stakeholders), women’s branches of political parties and CSOs; final preparations for the training sessions; and the delivery of the training sessions. The consultants should plan to review the evaluations of the first two trainings and make any necessary adjustments to the curriculum from 20-30 December, before taking part in another series of training sessions with women candidates from approximately 07-17 January. At the end of the trainings it is expected that the consultant will take part in meetings with the EOC and other stakeholders to share the results of the workshops. Finally, the consultants will work from home to finalize all amendments of the training package and the final report.
III. Assignment Deliverables and Payment Schedule:
Recommendations for adapting content and exercises of the Global Training Manual to the Turkish context
Presentations and training outlines (i.e. agenda, PPTs, handouts, evaluation forms, etc) English and Turkish to be delivered during training sessions
25% of the amount of financial proposal
10 December 2018
Co-facilitation of two 3-day training sessions for local women candidates (planned to be in Gaziantep and Adana). Before the trainings 2 days of consultation meetings will be held in Ankara
20 December 2018
Co-facilitation of two 3-day training sessions for local women candidates (planned to be in Izmir and Istanbul), After the trainings 2 days of post-training meetings will be held in Ankara to inform stakeholders on results and discuss possible follow-up
20 January 2019
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15 February 2019
The total duration of this assignment is tentatively planned for up to 34 days during the period starting approximately November 26, 2018, with task being accomplished by 15 February 2019. The consultant is responsible for accomplish the deliverables set up in the table “Activities and Deliverables”.
Note: The mentioned number of working days has been estimated as being sufficient/ feasible for the envisaged volume of work to be completed successfully and is proposed as a guideline for the duration of assignment. It cannot and shall not be used as criteria for completion of work/assignment. The provision of envisaged deliverables approved by UN Women Project Manager and UN Women Country Director shall be the only criteria for National Consultant’s work being completed and eligible for payment/s. In case of training sessions delivery, the consultant will be paid based on de facto worked days, according to UN Women requests and submitted Timesheet. Without submission of and approval of the deliverables, the Consultant(s) shall not receive any payment even if s/he invest time for this assignment.
The trainings will be in Turkish However, the deliverables such as training materials, presentations and assignment report will be in both English and Turkish. The consultants will prepare the training hand-outs for the participants in Turkish.
The National Consultant(s) will be paid in TL equivalent of USD (calculated using the official UN exchange rate) on lump-sum basis. During assignment’s related missions, the National Consultant may use the facilities of the office (i.e. internet access, printing, copying, local phone calls, etc.). However, s/he is expected to use his/her own personal computer.
IV. Competencies and core values:
- Respect for Diversity
- Awareness and Sensitivity Regarding Gender Issues
- Creative Problem Solving
- Effective Communication
- Inclusive Collaboration
- Stakeholder Engagement
- Leading by Example
- Please visit this link for more information on UN Women’s Core Values and Competencies: http://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-employment-values-and-competencies-definitions-en.pdf
- Training programme formulation, implementation, monitoring and evaluation skills
- Good presentation and analytical skills
- Ability to engage with participants (Women candidates and women parliamentarians)
- Good knowledge of technical area
- Ability to pay close attention to detail
- Excellent communication skills, and extensive experience in delivering training with different audiences.
Required Skills and Experience
V. Required Qualifications
- Bachelor’s degree in social sciences, gender studies, public administration, international relations, international law, public policy, or a related field.
- Master’s degree or PhD will be considered as asset.
- Minimum 3 years of experience in gender equality, gender mainstreaming, women’s participation
- Minimum 3 years’ experience in political participation, local governance, elections related issues
- Specific experience in training and/or adult education
- Previous professional experience with the United Nations is desirable
- Experience in curriculum development and good drafting skills is desirable
- Fluency in English and Turkish (written and oral)
VII. Documents to be submitted
Interested individuals must submit the following documents/information to demonstrate their qualifications:
1.Cover letter to include a brief overview in English (unedited text) about which of your previous experiences makes you the most suitable candidate for the advertised position. Please include especially information on any political participation trainings done in the past.2.Financial proposal, indicating a total lump sum to include all costs relating to the delivery of outputs (i.e. deliverables) as per description above. Include any insurance costs. All travel cost for the missions to the field. (i.e. economy flights tickets, accommodation, daily allowance (DSA), terminal allowances will be covered separately by UN Women. Costs related to logistics and organization of the training seminars will be borne by UN Women. The proposals should not include logistical costs.3.P11 with past experience in similar assignments; can be downloaded at http://www.unwomen.org/about-us/employment, a signed copy must be submitted.
Candidates should have the ability to quickly submit degree certificates and medical certification (of good health) should they be short-listed in consideration of the consultancy post.
Incomplete applications will not be considered. Please make sure you have provided all requested materials
Please combine all your documents into one (1) single PDF document as the system only allows to upload maximum one document.
VIII. Payment Schedule
Consultant will be paid upon submission and the acceptance of deliverables.
IX. Evaluation of offers
Candidates will be evaluated using a cumulative analysis method taking into consideration the combination of the applicants’ qualifications and financial proposal. Contract will be awarded to the individual consultant(s) whose offer receives the highest score out of below defined technical and financial criteria. Only candidates obtaining a minimum of 49 points in the technical evaluation would be considered for financial evaluation.
UN Women will select two candidates with the highest scores for this assignment.
Criteria Total points Max. Points
Technical Evaluation (70%) 70
Relevant education 10
Experience in gender equality, gender mainstreaming, women’s participation 20
Specific experience in training and/or adult education 20
Experience in political participation, local governance, elections related issues 20
Financial Evaluation (30%) 30
The maximum number of points assigned to the financial proposal is allocated to the lowest price proposal. All other price proposals receive points in inverse proportion. A suggested formula is as follows:
p = 30 (µ/z)
Using the following values:
p = points for the financial proposal being evaluated
µ = price of the lowest priced proposal
z = price of the proposal being evaluated
Annex I: Price Proposal Guideline and Template
The prospective Consultant should take the following explanations into account during submission of his/her price proposal.
1.Lump Sum Amount
The price proposal should indicate a "lump sum amount" which is "all-inclusive"; All costs (professional fees, living allowances, communications, consumables during field related missions, etc.) that could possibly be incurred by the Contractor needs to be factored into the proposed price.
UN Women will not withhold any amount of the payments for tax and/or social security related payments. UN Women shall have no liability for taxes, duties or other similar charges payable by the Individual Contractor in respect of any amounts paid to the Individual Contractor under this Contract, and the Contractor acknowledges that UN Women will not issue any statements of earnings to the Individual contractor in respect of any such payments.
UN Women will provide National Consultants’ travel and accommodation costs undertaking this assignment. No DSA or TRM will be paid. All travels shall be coordinated with UN Women Project Manager.1.Daily Subsistence Allowance
4. Currency of the price proposal
The applicants are requested to submit their price proposals in Turkish Lira (TRY).
Annex II: Price Proposal Submission Form
To: United Nations Entity for Gender Equality and the Empowerment of Women
Ref: National Communication Consultant
Dear Sir / Madam,
I, the undersigned, offer to provide professional consulting services to UN Women within the scope of the referred Assignment.
Having examined, understood and agreed to the Terms of Reference and its annexes, the receipt of which are hereby duly acknowledged, I, the undersigned, offer to deliver professional services, in conformity with the Terms of Reference.
My maximum total price proposal for the assignment is: ……………. for a maximum of 34 (thirty four) working days, with a daily consultancy rate of ………………..... ….
I confirm that my financial proposal will remain unchanged. I also confirm that the price that I quote is gross, and is inclusive of all legal expenses, including but not limited to social security, income tax, pension, visa etc., which shall be required applicable laws.
I agree that my proposal shall remain binding upon me for 90 days.
I understand that you are not bound to accept any proposal you may receive.