Requisition ID: req3002
Job Title: CP Admin and IM Officer - Amuda
Sector: Child Protection
Employment Category: Regular
Employment Type: Full-Time
- Ensure data received from the field teams is correctly entered into the program trackers on a weekly regular basis- gather, consolidate, clarify errors and clear the program data;
- Ensure accurate and regular data entry and review, including robust analysis and identification of trends, following the CP information management protocols and standards set out by the CPIMS+ (full training will be given to the successful applicant)
- Maintain the CP information management system and ensure safe and accurate documentation, filing, storing and usage of information;
- Share weekly the updated Program Data and Indicator tracker with the Snr CP Manager and CP Managers, alongside a brief trends analysis report on cases documented to guide CP activities and informed programming;
- Ensure all hard copy of case management and CP activities files are securely stored (i.e. in strong lockable file cabinets where appropriate);
- Support with the implementation of data collection and management for the IRC sesame project
- Submit monthly program data and indicator tracking reports and analysis to the CP Senior Manager and CP Managers, in-line with safety and ethical standards;
- Compile, edit, and write monthly and quarterly CP quantitative program reports using assigned template, including collating reports from field staff and producing final information products
- Follow up on and collect all CP time sheets at the end of the month and submit to finance to ensure timely payment of staff salaries
- Track all staff leave requests, vacation plans, and monthly balances; report adherence to leave planning to Managers on a monthly basis
- Support with the preparation and organization of trainings, workshops, and other events
- Follow up, compile and monitor the submission of weekly work plans from officers on a weekly basis
- Prepare a weekly movement plan for submission to the Transport Officer
- Support managers with their procurement tracking
- Work with the other Administrative staff in Integrated Protection to ensure the smooth running of the department and support one another
- Other duties as requested by the Senior Manager or Coordinator
- All IRC staff are required to adhere to THE IRC Way Standards for Professional Conduct and the IRC country employment policies;
- Other related duties as assigned by the supervisor/Snr CP Manager
Key Working Relationships:
- Position Reports to: Senior CP Manager
- Position directly supervises: None
- Position provides technical support and mentorship on information management and M&E: CP team
Other Internal and/or external contacts:
- Qualification in Computer Science \ Information Technology or relevant studies and \or equivalent 2 years of experience in relevant fields.
- Demonstrable willingness to work in the field of women’s protection and empowerment, demonstrable commitment to learning more about the standards and practices in CP
- At least one year of previous work experience in administration or information management with a humanitarian organization.
- Ability to organize and manage data; and always adhering to confidentiality and respect for clients at all times is essential;
- Good communication and coordination skills
- Computer skills including knowledge and proficient using of MS Office package (Microsoft Word, Excel, Outlook, etc.).
- Experience in report writing
- Good interpersonal skills and ability to work as part of a team, as well as independently
- Flexible and able to work in a dynamic and diverse environment
- Fluent in written and spoken Arabic; very good written and spoken English.
Professional Standards: The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
- The International Rescue Committee encourages women to work with us to reach the neediest people in need of humanitarian assistance, such as women, widows and children. We are committed to providing a decent work environment that takes into account the needs of women in the workplace, such as maternity leave and safety protocols that take into account the special needs of women in the field.
- Working Environment: IRC will provide you with travel reimbursement, internet connection, and phone support.