Contract

Project

Fiji – Energy and transport data for electrification of the transport sector

Expertise

Category

Advisory Support Level F

Location

Duty Station

Global/Home-based with travel to Fiji

Contract Length

Start Date

19^th November 2018

End Date

30^th June 2019

Part-time/Full-time

Part time

Contract Value

Daily Rate

Deliverable based contract 

Days Estimated

40-45 days estimated 

Total Fees

USD 18,000 - USD 23,000 (depending on experience excluding travel)

Specifics of Recruitment

Introduction:

Based in Seoul, the Global Green Growth Institute (GGGI) is an intergovernmental organization founded to support and promote a model of economic growth known as "green growth", which targets key aspects of economic performance such as poverty reduction, job creation, social inclusion, and environmental sustainability. GGGI works with countries around the world, building their capacity and working collaboratively on green growth policies that can impact the lives of millions. The organization partners with countries, multilateral institutions, government bodies, and private sector to help build economies that grow strongly and are more efficient and sustainable in the use of natural resources, less carbon intensive, and more resilient to climate change.

Fiji has been a member country of GGGI since 2014, and the GGGI office in Fiji was established in 2015 in Suva and is based within the Ministry of Economy.  GGGI carries out projects in partnership with the Ministry of Economy and other Ministries and Departments of the Fijian Government. GGGI has been working closely with the Ministry of Infrastructure and Transport (MoIT) to identify the next steps needed for sustainable and affordable land transport. As part of this work, GGGI is executing a project for the MoIT and the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) to strengthen capacities of policymakers to develop evidence-based policy and planning for sustainable use of energy resources, particularly for planning and decision making related to the implementation of electric vehicles.

Project Background:

It has been recognized that data is fundamental for decision-making processes. While the MDG and SDG monitoring frameworks have helped improve statistical capacity and data availability in many countries, gaps in data remain and existing data is often scattered or underutilized, hampering policymaking efforts. In addition, decision-makers in ESCAP dialogues have continuously emphasized the need for increased knowledge exchange to enable policy development and have pointed to issues of limited access to examples of successful policies in countries of comparable development context. Therefore, this project focuses on identifying, assessing, and applying existing information for policymaking, within the framework of the Sustainable Development Goal (SDG) 7 on clean energy.

In this context the project will examine existing data collection, management, utilization and sharing systems particularly in the context of the development of the electric vehicle (and vessel) market and its impact on the power sector in Fiji. The work will build on the work undertaken for the Low Emissions Development Strategy, support the future outlook of Fiji’s National Development Plan (NDP) and support the review of the draft National Energy Policy (NEP). The work will support targets to reduce fossil fuel for transportation to around 22% of total final energy consumption by 2030 set in the Green Growth Framework (GGF) for Fiji, as well as the targets of 100% renewable electricity by 2030 set in Fiji’s Nationally Determined Contribution (NDC) in 2015. As a strategy towards becoming more energy independent Fiji is aiming to adopt the use of electric vehicles widely on its streets. However, the deployment of the relevant charging infrastructure, its impact on the energy sector, notably electricity generation is not fully explored although initial estimates are available in the (draft) LEDS.

An ongoing challenge faced by Fiji is obtaining reliable and consistent data over long time periods on the power, fuel consumption and transport sector and its development as well its analysis and management. Data is scattered and understandably contained within different organizations. While MoIT is responsible for infrastructure, transport and energy related plans, policies and data, large amounts of renewable energy generation and power system data is managed by Energy Fiji Limited (EFL) and transport data with Land Transport Authority (LTA), Maritime Safety Authority and others. More data is gathered by other national, regional and international agencies such as Fiji Bureau of Statistics, The Pacific Community (SPC), UNDP, EU, GGGI, ADB and others who carry out projects for other government agencies. For achieving the SDG7 and its own commitments under the NDC and the future LEDS, the Government of Fiji will require accurate statistics, additional data and information centrally located, easily shareable and available in a timely manner.

Objectives/Purpose of the Assignment:

The purpose of this assignment is to carry out an “Energy and transport data Audit” for the energy (power sector, both off and on-grid, fuel consumption, etc.) and transport sector (both land and small-scale domestic maritime) including the identification of current data availability, data collection, flows, usage (by whom and for what) and an initial investigation into future power and transport sector data needs, including by whom, for what and with what frequency, particularly for the purpose of planning electrification of the transport sector and identifying gaps in the current data for this purpose.

Scope of Work:

• Kick-off meeting with GGGI, MoIT and other key stakeholders to go over the assignment, the approach, timeline and expected outputs
• One on one meetings with GGGI, MoIT, Department of Energy, LTA, MSAF, Government Shipping Services (GSS), Energy Fiji Limited (EFL), Fiji Bureau of Statistics (FBoS), SPC and other key stakeholders as needed
• Energy and transport data audit (what relevant data is available and where (websites, excel sheets, etc.), how is data collected (processes), by whom, collection frequency, availability/accessibility, etc., relevant past (last 5 years) projects, current and planned projects, data flows in and out, modalities and tools for data sharing electronic or otherwise, data usage, by whom, when, for what, etc.). Notably the grid and off-grid electricity and land transport information currently contained within different software, databases and locations will be useful to plan and forecast impact on the power sector of introduction of electric vehicles and vessels. This should be carried out at 4 levels:
  • Internal MoIT
  • National
  • Regional (flows, collection, availability of data to Fiji from Regional organisations)
  • International (flows, availability of data in and out of Fiji)
  • Where feasible download/collect data sets of the currently available data relevant for planning electrification of the transport sectors and provide to GGGI
  • Produce a summary table of what data is available, what format it is in, who it is available from, where it is stored (including website link or contact person) and where its usefulness lies in terms of planning for electrification (why do we need this data)
  • Based on the initial results of the energy and transport sector data auditing, prepare draft briefing paper and a presentation for a national technical workshop on data management for planning of introduction of electric vehicles (EVs) and small electric vessels
  • Deliver a workshop on data management and collection relevant to planning for EVs and electric vessels. GGGI will cover the venue and catering cost of the technical working group meeting and do the logistics of invitations. The consultant is to prepare the draft briefing paper, a presentation on the same and lead on the design and delivery of the workshop. The workshop should be interactive, with opportunities for feedback, stakeholder mapping, role allocation in data management, etc. The consultant should assist GGGI to bring together the relevant stakeholders for data collection, management and sharing relevant to the deployment and increase of electric vehicles and their impact on the energy infrastructure for a technical workshop to discuss the initial results of the energy audit and provide inputs and feedback in an interactive working group setting, including:
    • How is data collected?
    • What is done with it? How is it used?
    • What more could be done with it if there were more resources – people or/and money?
    • Who do you share it with now? Could you share it further? How?/under what conditions?
    • Mapping of energy data flows within and outside MoIT
    • How the data should be used for electrification of the transport sector
    • What studies need to be done to plan for electrification of the transport sector
    • How to collect data that is missing or strengthen existing data collection systems,
    • What training is needed and to whom?
    • Perform a gap analysis 1) to determine what additional data is needed and 2) to assess the quality and reliability of existing data with respect to enabling planning for electrification of transport and make recommendations for strengthening of data availability at least cost i.e. maximising efficiencies, using existing systems and only collecting data that is needed for future analysis
    • Prepare a presentation and training session for MoIT (and other key stakeholders to be decided with MoIT) presenting results of the study and providing training on one or more relevant tools which can strengthen data management, collection or sharing. The training should end with an evaluation of the training by the participants (GGGI will provide a standard evaluation form)
    • In the final stage of the work:
      • prepare an energy and transport data audit report with all findings from the above scope of work
      • finalise a list of all data collected in a table as per above scope of work
      • finalise a briefing paper for Government (MoIT) and presentation.

The final report and briefing note (the briefing note would be a summary of the information in the report) should identify the gaps in the current energy and transport data collection, flows/sharing, management, etc. to be able to plan for implementation of electric cars and small vessels (electric outboard motors) and include recommendations on next steps needed to create an enabling environment in terms of data for planning for transition to electric vehicles and provide information to inform the review of the national energy policy. The report should include a detailed action plan with timeline, estimated cost (either financial or in person-months of effort) and the key agencies involved in each action

When considering the current data collection flows, website and tools, the consultant should consider amongst others:

• The Ministry of Transport and infrastructure – transport data including survey data, on/off grid data, other databases, apps being used
• Energy Fiji Limited (EFL) – power production plan, etc
• SPC PRDR Portal, ESCAP Energy Data Portal, IEA databases, etc. – for these the consultant should consider what data could be uploaded from Fiji, what could be downloaded and used nationally, are there assumptions or generic data which could assist Fiji in its planning for electrification of the transport sector, how can these regional and international portals assist in national data management, etc.

When considering what gaps there may be and what data may be needed in future which may not be currently being collected, or not collected in sufficient detail, the consultant should consider amongst others:

• Impact on grid services
• Vehicle to Grid technologies
• Fiji’s Nationally Determined Contribution (NDC) Roadmap and (draft) Low Emission Development Strategy (LEDS) – what are the data needs to start planning and implementing the measures identified.
• What are hardware and software needs for future data management

Output/Reporting Requirements/Deliverables:

• Deliverable 1: Inception Report with notes of kick-off meeting with GGGI, MoIT and meetings with other key stakeholders, details of the approach and work plan with timeline and expected milestones/outputs according to the deliverables. The inception report should also include a list of initial stakeholders to consult/which have bene consulted, data which will be targeted for collection, list of databases/reports identified/to be acquired – to be delivered 2 weeks after contract signature – 10% of contract value

• Deliverable 2: Draft briefing paper, presentation and delivery of workshop - prepare draft briefing paper with initial results of the energy and transport data audit and a presentation for a national technical workshop on data management for planning of introduction electric vehicles and vessels the power sector for a workshop. The consultant is to prepare the draft briefing paper, a presentation on the same and lead on the design (agenda/activities) and delivery of the workshop. The workshop should be interactive, with opportunities for feedback, stakeholder mapping, role allocation in data management, etc. – by February 2019 – 30% of contract value

• Deliverable 3: Presentation of study results and training session delivered to MoIT (and other key stakeholders), brief training session report, including evaluation by participants – to be delivered by March 2019 – 20% of contract value

• Deliverables 4: Energy data audit report with action plan, briefing note and final presentation, including summary of energy and transport data collected (where feasible provide data (excel sheets, reports) on energy and transport relevant for planning of electrification of the transport). Mapping of energy data flows inside and outside MoIT, including 4 levels, internal, national, regional and international. Sector. The final report and briefing note should identify the gaps in the current energy and transport data collections, data flow management, etc. to be able to plan for implementation of electric cars and small vessels (electric outboard motors) and include recommendations on next steps needed to create an enabling environment in terms of data for planning for transition to electric vehicles, immediate next studies needed, future energy data needs for planning of electrification of the transport sector and how to obtain such data, initial mapping of roles of different agencies now and in future, etc. The report should include a detailed action plan with timeline, estimated cost (either financial or in person-months of effort) and the key agencies involved in each action. The final report should cover all the results from the scope of work above – to be delivered by May 2019 – 40% of contract value

Qualifications/Experience/Expertise

• At least a master degree in energy management, engineering, transport, economics, renewable energy, statistics, natural resources management or similar
• Minimum 8 years of work experience in the energy or transport sector
• Experience working with developing countries
• Experience in energy data collection, management and analysis
• Demonstrated experience in technical services on energy policy, energy sector database development or other relevant areas for the TOR for governments and institutional clients
• Experience in designing, implementing and/or monitoring energy sector projects
• Experience in working with a variety of stakeholders, including Government agencies, NGOs, civil society, communities
• Experience in organising workshops and consultations
• Experience in power sector planning would be an advantage
• Experience with electric vehicle / vessel projects would be an advantage
• Experience in the energy sector in Fiji or a country in the Pacific region is an asset.