Finance Assistant

VacancyAnnouncementVA18P130V01 FinanceAssistant

Posting Date: 9 November 2018

Deadline for Applications: 23 November 2018

Duty Station: Vienna, Austria

Start Date: As soon as possible

Contract Duration: 6 months (MaternityCover)

Type of Post: Local Organisational Overview:

The International Centre for Migration Policy Development (ICMPD) is an international organisation tasked with promoting innovative, comprehensive and sustainable migration policies. With 17 Member States and over 60 projects active throughout Europe, Africa, Asia and Latin America, ICMPD is a growing and ever-more relevant presence in its field. The organisation’s greatest assets are its 200+ staff members, who personify its values of commitment,integrity, partnership, respect,and innovation in actions and decisions. Job Description:

The Finance Assistant works in the Corporate Financial Management Unit providing assistance to a range of activities related to accounting, business partner management, documents management and control of financial reports and processes. S/he is supervisedfunctionally by theFinance Officersfor Accounting, Reporting and Financial Analysis, Planning and Controlling for their respective areas of work and disciplinarily by the Head of Corporate Financial Management.

Tasks and Responsibilities:

The incumbent carries out the following tasks and responsibilities in line with the Financial Regulations of ICMPD and the relevant policies, rules and business processes and guidance of the supervisor(s):

1. Accounting:

Support to posting of travel claims and vouchers and other accounting documents. 2. Business Partner Management:

Validation of data and information of business partner registration document according to established procedures and checklist;

Verification of bank details of suppliers, request additional information or clarifications as required;

Set up and update of business partner profiles in SAP;

3. Support to Regional/Project OfficeProcesses andDocuments Management: Support to financial reporting to Project/Regional Offices – collecting reports, following up on deadlines, checking reports for completeness of information and supporting documents;

1 Support to VAT processes in Project/Regional Offices - collecting reports,following up on deadlines, checking reports for completeness of information and supporting documents;

Support to documentation and archiving in Project/Regional Offices – provision of guidelines, follow up, response to questions .

4. Support to Documentation & Accounting Archive in HQ:

Maintenance of the institutional accounting archive (physical and e-archive) – timely filing of all documentation accordingto the established system;

Compiling documentation for audits and reports – looking up documents,making copies, scanning,compiling folders, handling mailing/courier;

Compiling documentation for payments and sending payment documents to banks (fax, email and mail).

5. Provide any other Assistancein the Unit, as requested.

Incumbent Profile:

Minimum of 2 years’ position-relevant experience;

Knowledge of accounting;

Good skills in Excel;

Basic knowledge of SAP is an advantage.

Corporate Qualifications:

Proficiency in English;

Bachelor’s degree in accounting, finance, audit, economics or business administration.

Compensation:

ICMPD offers a monthly fee to be calculated based on qualifications and experience. Where duty travel is required for the position, a daily subsistenceallowance (DSA) and travel costs are provided. Health insurance is the responsibility of the incumbent. Application Procedure:

Interested candidates are requested to submit their application in English through the ICMPD

online recruitment system at http://www.icmpd.org/work-for-us/current-vacancies by midnight (CET)of theclosingdatespecifiedabove. For this purpose, candidates willfirstneed toregister with the ICMPD website. Oncethe relevant data has been entered, candidates will be able to apply for vacancies.

Please note that in the courseof the online application, the motivation letter and personal CV mustbe uploaded in the EuropeAid format in English. The template is available for download at http://www.icmpd.org/work-for-us/.

All applicants are encouraged to apply as soon as possibleafter the vacancyhas been posted and well before the deadline stated above. Applications received after the published deadline, and offline applications submitted via email, fax or post, will not be considered. Due to the high volume of applications, only short-listed candidates will be contacted and applicants are expected to be available for a personal/telephone interview. In the event of a technical issue with your application, please email recruitment@icmpd.org. General Information:

ICMPD retains the discretion to re-advertise the vacancy or to cancelthe recruitment. 2